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The Student role provides students with access to their own academic information, grades, schedules, and school communications. This role is designed to promote transparency and help students track their academic progress.

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Permissions

Personal Data

Permission: read:own_dataView your own profile information, contact details, and enrollment status.

Academic Grades

Permission: read:own_gradesAccess your grades, activity scores, and academic performance across all subjects.

Class Schedule

Permission: read:scheduleView your class schedule, including subjects, teachers, and room assignments.

Communications

Permission: read:communicationsRead announcements, circulars, and messages from school administration.
Students can only access their own data. You cannot view information about other students.

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What You Can Do

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View Your Grades

Track your academic performance across all subjects:
1

Access Grade Dashboard

From your homepage:
  1. Click My Grades or navigate to Academic > Grades
  2. See overview of all your current courses
  3. View current average for each subject
  4. Check overall GPA or average
2

Explore Subject Details

Click on any subject to see:
  • All graded activities (quizzes, exams, homework, projects)
  • Your score on each activity
  • Maximum possible points
  • Activity weight toward final grade
  • Teacher comments and feedback
  • Activity due dates
View grades for the active grading period (bimester, trimester, etc.)
3

Understand Your Grade

The system shows:Numerical Score: Your grade on the school’s scale (typically 1.0-5.0)Performance Level: Classification based on score:
  • Superior (4.6-5.0): Excellent understanding
  • Alto (4.0-4.5): Strong performance
  • Básico (3.0-3.9): Satisfactory, passing
  • Bajo (1.0-2.9): Below passing, needs improvement
Calculation Breakdown: See how your grade is computed:
Final Grade = (Quiz 1 × 10%) + (Homework × 15%) + 
              (Project × 25%) + (Final Exam × 40%) + ...
4

Identify Areas for Improvement

Use grades to:
  • See which assignments hurt your average
  • Identify subject areas needing more study
  • Track improvement over time
  • Plan study priorities
Check your grades regularly (weekly) to stay aware of your academic standing. Don’t wait until the end of the grading period!

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Check Your Schedule

Know where you need to be and when:
View today’s classes:
  1. Navigate to Schedule or My Schedule
  2. See list or grid of today’s classes
  3. For each class period, view:
    • Subject name
    • Teacher name
    • Classroom/room number
    • Start and end time
Your schedule updates automatically if the school makes changes.

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View Attendance Record

Track your attendance history:
1

Access Attendance

Go to Academic > Attendance or My Attendance
2

Review Records

See your attendance by:By Class: Attendance for each subject
  • Present days
  • Absent days
  • Tardy arrivals
  • Excused absences
By Date: Calendar view showing:
  • Days you were present
  • Days you were absent
  • Partial attendance (late/left early)
3

Check Attendance Rate

View statistics:
  • Overall attendance percentage
  • By subject (some teachers track more strictly)
  • Comparison to school attendance policy
Many schools require minimum attendance (e.g., 80%) to pass a course. Monitor your attendance to stay above this threshold.

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Read Announcements

Stay informed about school news:
Official announcements from administration:
  • Calendar changes
  • Important deadlines
  • School events
  • Policy reminders
  • Holiday schedules
Access via: Communications > Announcements
Announcements from your teachers:
  • Assignment reminders
  • Class-specific updates
  • Project guidelines
  • Test dates
These may appear in your dashboard or communications section.
Messages directed to you:
  • Meeting requests
  • Document requests
  • Administrative notices
You’ll see a notification badge when you have unread messages.

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Access Personal Information

View your student profile:
Your profile shows:
  • Full name
  • Student ID number
  • Document number and type
  • Birth date
  • Current grade level and section
  • Enrollment status

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Dashboard Overview

Your student dashboard provides quick access to key information:

Current Grades

Summary of your current performance:
  • Overall GPA/average
  • Grades by subject
  • Subjects needing attention

Upcoming Activities

Next assignments and assessments:
  • Due dates
  • Activity type
  • Subject

Today's Schedule

Your classes for today:
  • Current or next class
  • Remaining classes
  • Room numbers

Recent Announcements

Latest school communications:
  • New circulars
  • Important messages
  • Unread count

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Understanding Your Academic Progress

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Grade Calculation Example

Here’s how your final grade is calculated:
1

Individual Activity Scores

You complete various activities throughout the period:
ActivityScoreMax PointsWeight
Quiz 18510010%
Quiz 29010010%
Homework Avg8810015%
Project9210025%
Final Exam8710040%
2

Weighted Calculation

Each score is multiplied by its weight:
(85 × 0.10) + (90 × 0.10) + (88 × 0.15) + 
(92 × 0.25) + (87 × 0.40) = 88.3
3

Scale Conversion

The 88.3 percentage is converted to your school’s scale.If your school uses 1.0-5.0:
88.3% → 4.4 (Alto)
4

Performance Level

Your score determines your performance level:
  • 4.4 falls in the “Alto” range (4.0-4.5)
  • This is strong performance, above basic

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Tracking Progress Over Time

As activities are graded:
  • Watch your average rise or fall
  • See impact of each assignment
  • Calculate what you need on remaining work

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Tips for Success

Weekly grade checks help you:
  • Catch errors early (contact teacher if you see a mistake)
  • Stay aware of your standing
  • Know when you’re at risk
  • Plan study time effectively
  • Celebrate improvements
Don’t wait for report cards to learn about problems!
Pay attention to what counts most:
  • If exams are 40%, prioritize exam preparation
  • If participation is 20%, engage in class discussions
  • If homework is only 10%, don’t stress over every assignment
Work smarter by focusing on high-weight activities.
Attendance affects your grades:
  • Missing class means missing instruction
  • Some schools factor attendance into final grades
  • Chronic absence may prevent you from passing
  • Colleges look at attendance records
If you must be absent, get notes from classmates and ask teachers about missed work.
Stay informed to avoid surprises:
  • Check announcements daily
  • Note important dates immediately
  • Read teacher updates about assignments
  • Don’t miss school event opportunities
When you see your grade dropping:
  • Talk to your teacher about struggling topics
  • Ask about extra credit opportunities
  • Request tutoring or study resources
  • Form study groups with classmates
  • Tell your parents so they can support you
Waiting until the end of the period makes it harder to recover.

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Common Questions

Several reasons:
  1. Not yet graded - Teacher hasn’t entered scores yet
  2. Recently submitted - Allow 1-2 weeks for grading
  3. You didn’t submit - Check if you completed the work
  4. Technical issue - Rare, but ask teacher if concerned
If it’s been more than 2 weeks, politely ask your teacher about the status.
Follow these steps:
  1. Review the activity details - Check what was expected
  2. Check your submitted work - Verify it was your best effort
  3. Read teacher comments - Often explains the grade
  4. Calculate manually - Ensure it matches rubric
  5. Talk to your teacher - Politely ask for clarification
  6. If genuinely wrong - Teacher can correct errors
Approach respectfully and be open to the possibility that the grade is fair.
Typically yes, but depends on school configuration:
  • Most schools keep historical records accessible
  • You may see grades from all your enrolled years
  • Useful for tracking long-term progress
  • Important for college applications
If you can’t access old grades, ask your coordinator or school secretary.
Attendance errors can happen:
  1. Teacher mistake - Tell teacher immediately so they can correct
  2. Late arrival - You may have been marked absent before arriving
  3. Left early - Partial day may show as absent
  4. Wrong class period - Error in another teacher’s record
Always report attendance errors the same day if possible.
Yes, if they have guardian access:
  • Parents with system login can view your grades
  • They see the same information you see
  • They receive notifications about grade updates
  • They can access your attendance records
This promotes family involvement in your education.

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What You Cannot Do

Cannot modify your grades - Only teachers can enter and change grades.
Cannot change your attendance - Only teachers record attendance. Report errors to your teacher.
Cannot view other students’ grades - Privacy rules prevent access to classmates’ academic records.
Cannot send messages - Student accounts are typically read-only for communications. Speak to teachers or staff in person.
Cannot update your profile - Personal information changes must go through the school secretary.

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Privacy & Security

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Protect Your Account

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Your Data Rights

Under Colombian law (Ley 1581/2012):
  • You have the right to know what data is stored about you
  • You can request corrections to inaccurate information
  • Your academic records are private and protected
  • The school must keep your data secure
If you have concerns about your data, ask your parents to contact the school rector.

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Getting Help

If you have questions or issues:
1

Check System Help

Look for help icons or FAQ sections in the student portal
2

Ask Your Teacher

For grade questions, attendance issues, or subject-specific concerns
3

Contact Coordinator

For broader academic concerns or administrative questions
4

Visit School Office

For technical issues or account problems
5

Tell Your Parents

They can contact school administration on your behalf

Teacher Role

Understand what teachers can do and see

Academic Module

Learn more about the academic system

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