Overview
The Settings page allows all users (both admin and regular users) to manage their personal information, change passwords, and configure notification preferences. All users have access to their own settings.You can only edit your own settings. Administrators can modify other users’ information through the User Management page.
Accessing Settings
To access your settings:- Log in to the Transport Logistics platform
- Click on your profile or navigate to Settings from the main menu
- The Settings page opens with three tabs: Profile, Security, and Notifications
Profile Settings
Managing Your Profile
The Profile tab contains your personal information and account details:- Profile Picture
- Personal Information
- Account Role
Avatar Management:
- Your avatar displays your username’s first letter by default
- Click Change Avatar to upload a custom profile picture (future feature)
- Avatar appears throughout the application
Updating Your Profile
Profile Form Fields
Security Settings
Changing Your Password
Regularly updating your password helps keep your account secure:Enter New Password
Type your new password in the “New Password” field.
Password must be at least 6 characters long.
Password Requirements
Your password should meet the following criteria:Length
At least 8 characters long (minimum 6 enforced)
Uppercase
At least one uppercase letter (recommended)
Number
At least one number (recommended)
Special Character
At least one special character (recommended)
Password Change Process
The system validates passwords before updating:Notification Preferences
Managing Notifications
Control how and when you receive notifications about system activities:- Communication Channels
- Notification Types
Choose how to receive notifications:Email Notifications
- Receive notifications via email
- Ideal for important updates
- Toggle on/off as needed
- Receive notifications via SMS
- Great for urgent updates
- Requires phone number in profile
Notification Settings Configuration
Select Notification Types
Enable or disable specific notification types:
- Shipment Updates
- System Announcements
Notification Settings Structure
Database Storage
Notification preferences are stored in theuser_settings table:
Recommended Settings
For Administrators
Profile Settings
Profile Settings
- Use a professional username
- Add full name for easy identification
- Include a phone number for urgent contact
Security Settings
Security Settings
- Use a strong, unique password
- Change password every 90 days
- Never share your admin credentials
Notification Preferences
Notification Preferences
- Enable both email and SMS for critical updates
- Keep shipment updates enabled
- Enable system announcements for maintenance alerts
For Regular Users
Profile Settings
Profile Settings
- Keep username updated and professional
- Add contact information for collaboration
- Review your assigned packages regularly
Security Settings
Security Settings
- Change default password on first login
- Use a password manager for strong passwords
- Update password if you suspect compromise
Notification Preferences
Notification Preferences
- Enable email notifications for important updates
- Enable SMS only if you need real-time alerts
- Customize based on your workflow needs
Best Practices
Keep Information Current
Regularly update your profile information, especially if your contact details change.
Use Strong Passwords
Create unique, complex passwords and change them periodically.
Configure Notifications
Set up notifications based on your role and responsibilities to avoid notification fatigue.
Review Settings Regularly
Periodically review your settings to ensure they still meet your needs.
Common Workflows
First-Time Login Setup
Updating Contact Information
Resetting Your Password
Troubleshooting
Cannot Update Profile
Cannot Update Profile
Check the following:
- Ensure you have an active internet connection
- Verify all required fields are filled
- Try refreshing the page and trying again
- Check browser console for error messages
Password Change Fails
Password Change Fails
Common issues:
- New passwords don’t match
- Current password is incorrect
- New password is too short (minimum 6 characters)
- Special characters may cause issues in some cases
Not Receiving Notifications
Not Receiving Notifications
Troubleshooting steps:
- Verify notification settings are enabled
- Check your email spam/junk folder
- Confirm your email address is correct
- For SMS, ensure your phone number is added to your profile
- Wait 5-10 minutes for settings to propagate
Email Field is Disabled
Email Field is Disabled
This is expected behavior. Email addresses cannot be modified for security and audit purposes. If you need to change your email:
- Contact an administrator
- They can create a new account with the correct email
- Your data can be transferred to the new account
Changes Not Saving
Changes Not Saving
Try these steps:
- Check that you clicked the Save button
- Wait for the success message
- Refresh the page to verify changes persisted
- Clear browser cache if changes aren’t visible
- Try a different browser
Security Tips
Use Unique Passwords
Don’t reuse passwords from other websites or applications.
Enable Two-Factor
When available, enable two-factor authentication for additional security.
Log Out When Done
Always log out, especially on shared or public computers.
Report Suspicious Activity
Contact an administrator immediately if you notice unusual account activity.
Related Resources
Managing Users
Admin guide for managing user accounts (admin only)
Roles & Permissions
Understand what your role can access and do