Overview
The Fleet Management module (Flota de Vehículos) helps you track all customer vehicles, maintenance schedules, service history, and owner/driver relationships. This is essential for fleet-based businesses and service centers.Viewing Your Fleet
The main fleet page displays all registered vehicles with key information:- Placa / Vehículo: License plate and vehicle details (make, model, year)
- Cliente / Chofer: Owner (with Building icon) and driver (with User icon)
- Kilometraje: Current and next service mileage
- Notas: Service notes and preferences
- Acciones: Quick action buttons
Searching and Filtering
Use the Search Bar
Type in the search box to filter by:
- License plate (Placa)
- Customer name
- Vehicle model
Adding a New Vehicle
Assign Customer Relationships
The blue section Asignación de Cliente is critical:Propietario / Empresa (Owner - Required):
- Click the search field
- Type to search by name, RUC, or DNI
- Select from the dropdown showing customer name and document
- This field is required (marked with red asterisk *)
- Search for the regular driver
- Quick option: Select “Mismo que el propietario” to copy the owner
- Leave blank if not applicable
You must register customers in the Customer module before you can assign them to vehicles.
Enter Vehicle Data
Fill in the vehicle details:Required Fields (marked with *):
- Placa: License plate (e.g., ABC-123) - auto-capitalized
- Kilometraje (Tablero): Current odometer reading
- Marca: Make (e.g., TOYOTA)
- Modelo: Model (e.g., HILUX)
- Año: Year (defaults to current year)
- Color: Vehicle color
- Notas / Preferencias: Service notes, customer preferences (e.g., “Solo usa aceite sintético”)
Vehicle Actions
For each vehicle in the table, you have three action buttons:View Details (Eye Icon)
Click the Ver Detalles e Historial button to:- View complete vehicle information
- See service history and past invoices
- Review maintenance timeline
- Issue new invoices directly from the vehicle profile
Edit Vehicle (Edit Icon)
Click the Editar Datos button to:- Update vehicle information
- Change odometer reading after service
- Modify owner or driver assignments
- Update notes and preferences
Delete Vehicle (Trash Icon)
Click the Eliminar Vehículo button to:- Remove the vehicle from your fleet
- This action requires confirmation
Mileage Tracking
The system automatically tracks and alerts you on vehicle mileage: Display Format:- Act: Current mileage (e.g., “Act: 45,000 km”)
- Próx: Next service mileage (e.g., “Próx: 50,000 km”)
- When current mileage is within 1,000 km of next service → Alert badge with warning icon
- Normal status → Green/normal badge
Understanding the Fleet Table
The main table shows:| Column | Description |
|---|---|
| Placa / Vehículo | License plate (bold) + Make Model Year |
| Cliente / Chofer | Owner (🏢) and Driver (👤) names |
| Kilometraje | Current and next service mileage with alerts |
| Notas | Truncated notes (hover for full text) |
| Acciones | View, Edit, Delete buttons |
Best Practices
- Always update odometer readings when servicing vehicles
- Set realistic próximo cambio values based on service type (oil change every 5,000 km, etc.)
- Use the notes field to record customer preferences and special requirements
- Assign both owner and driver when applicable for complete records
- Review alert badges regularly to proactively schedule upcoming services
- Keep vehicle information current to maintain accurate service history
Empty State
If no vehicles match your search, you’ll see:- 🔍 Search icon
- “No se encontraron vehículos.”
Integration with Invoices
Vehicle data automatically populates invoice fields:- PLACA button in invoice creation
- KM ACTUAL pre-fills from last recorded reading
- Customer selection pulls from vehicle ownership
- Service history appears in vehicle details
Next Steps
- Learn about Creating Invoices with vehicle data
- Set up Customer Registration before adding vehicles
- Understand Offline Mode for field service scenarios