Doctor Guide
This guide covers all features available to doctors in the Nguhöe EHR system, including appointment management, consultation documentation, prescription creation, and availability scheduling.Access Level
As a doctor, you can:- View and manage your own appointments
- Access patient records for scheduled patients
- Document consultations with vital signs
- Create and manage prescriptions
- Configure your availability schedule
- View your appointment calendar
Doctors can only view consultations they have personally created. You cannot view other doctors’ consultations.
Dashboard Overview
When you log in, you’ll see your personalized dashboard at/dashboard showing:
- Upcoming appointments for today
- Recent patient consultations
- Quick access to common tasks
Managing Your Appointments
Viewing Your Schedule
Access Appointments
Click Appointments in the main navigationBy default, you’ll only see appointments assigned to you.
Filter by Date
Use the date filter to view appointments for specific daysScreenshot: Appointment list with date filter
Appointment Statuses
Appointments progress through these statuses:- Scheduled: Initial booking
- Confirmed: Patient confirmed attendance
- Completed: Patient was seen and consultation documented
- Cancelled: Appointment was cancelled
- No Show: Patient did not attend
Updating Appointment Status
Select New Status
Choose the appropriate status:
- Mark as Confirmed when patient arrives
- Mark as Completed after finishing consultation
- Mark as No Show if patient doesn’t attend
Setting Your Availability Schedule
Configure when you’re available for appointments so patients can book online.Configuring Your Schedule
Review Default Schedule
The system shows a 7-day week (Sunday to Saturday)Default settings:
- Monday-Friday: 09:00 - 18:00 (Working)
- Saturday-Sunday: Not working
Configure Each Day
For each day of the week:
- Toggle Working checkbox to mark if you work that day
- Set Start Time (e.g., 09:00)
- Set End Time (e.g., 18:00)
Times must be in 24-hour format. The end time must be after the start time.
Schedule Best Practices
Buffer Time
Leave gaps between appointments for documentation and emergencies
Lunch Breaks
Create non-working periods by setting separate morning and afternoon schedules
Consistent Schedule
Maintain a regular schedule to build patient trust and booking patterns
Update Promptly
Update your schedule as soon as you know about time off or schedule changes
Appointment slots are automatically generated in 30-minute intervals based on your availability. Existing appointments will prevent patients from booking overlapping times.
Patient Records
Accessing Patient Information
Search for Patient
Use the search bar to find patients by:
- Full name
- Document ID
- Phone number
Patient Record Contents
Each patient record displays:- Personal Information: Demographics, contact details
- Medical History: Antecedents, allergies, chronic diseases
- Current Medications: Ongoing treatments
- Consultation History: All past consultations with dates and doctors
- Attachments: Uploaded documents, lab results, images
- Prescriptions: All issued prescriptions
Documenting Consultations
Consultations are the core of patient care documentation in Nguhöe EHR.Creating a New Consultation
Start Consultation
From a patient record or appointment, click New ConsultationThe system will pre-fill:
- Patient information
- Your details as the attending doctor
- Linked appointment (if started from an appointment)
Record Vital Signs
Enter the patient’s vital signs in the designated section:Screenshot: Vital signs section of consultation form
- Weight: In kilograms (0-500 kg)
- Height: In centimeters (0-300 cm)
- Temperature: In Celsius (30-45°C)
- Blood Pressure: Systolic/Diastolic (e.g., 120/80)
- Heart Rate: Beats per minute (30-220 bpm)
- Respiratory Rate: Breaths per minute (8-60)
- Oxygen Saturation: Percentage (50-100%)
All vital signs are optional but recommended for complete records
Document Clinical Information
Complete the clinical documentation:Reason for Visit (Required)
- Brief description of why patient is seeking care
- Physical examination findings
- Observations and symptoms
- Primary diagnosis
- ICD codes if applicable
- Secondary diagnoses
- Recommended treatments
- Follow-up instructions
- Lifestyle modifications
Add Prescription
If prescribing medication, add prescription items:For each medication:
- Medication Name: Drug name and strength
- Dosage: Amount per dose (e.g., “500mg”)
- Frequency: How often (e.g., “3 times daily”)
- Duration: How long (e.g., “7 days”)
- Special instructions for the patient
- Warnings or precautions
Record Payment (Optional)
If collecting payment during consultation:
- Enter Payment Amount
- Select Payment Method (cash, card, transfer)
Payments can also be recorded separately by reception staff
Viewing Past Consultations
View Consultation History
Scroll to the Consultations sectionEach consultation shows:
- Date and time
- Attending doctor
- Diagnosis
- Link to full details
Prescriptions
Creating Prescriptions
Prescriptions are created as part of the consultation process (see above).Managing Prescriptions
Preview Prescription
Click Preview to see the formatted prescription documentThe prescription includes:
- Patient information
- Doctor details
- Date of issue
- All prescribed medications with dosages
- Special instructions
- Doctor’s signature line
Prescription Best Practices
- Always include clear dosage instructions
- Specify duration of treatment
- Include warnings for medications with specific requirements
- Use generic names when possible
- Double-check for drug interactions
Quick Start Workflow
Typical daily workflow for doctors:Morning: Review Schedule
- Log in and check dashboard
- Review today’s appointments
- Note any special cases or new patients
Before Each Patient
- Pull up patient’s medical record
- Review past consultations
- Check current medications and allergies
During Consultation
- Mark appointment as “Confirmed” when patient arrives
- Conduct examination
- Take notes on clinical findings
After Consultation
- Document consultation immediately
- Record all vital signs and findings
- Create prescription if needed
- Mark appointment as “Completed”
Tips for Efficient Documentation
Document Immediately
Complete consultation documentation right after seeing the patient while details are fresh
Use Templates
Develop personal templates for common conditions to speed up documentation
Complete Vital Signs
Record all vital signs for every consultation - they’re valuable for tracking trends
Detailed Diagnoses
Include specific diagnoses rather than symptoms - improves patient care continuity
Troubleshooting
Cannot See Another Doctor's Consultation
Cannot See Another Doctor's Consultation
This is by design. Doctors can only access their own consultations for patient privacy. If you need to see another doctor’s notes, ask an administrator.
Patient Cannot Book Appointment
Patient Cannot Book Appointment
Check your schedule settings in My Schedule. Ensure you have marked working days and times. Verify you don’t have existing appointments blocking the time slot.
Cannot Create Prescription
Cannot Create Prescription
Prescriptions must be created as part of a consultation. Start a new consultation first, then add the prescription in the prescription section.
Vital Signs Not Saving
Vital Signs Not Saving
Ensure values are within acceptable ranges. The system validates vital signs to prevent data entry errors.