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Introduction

The Supply Management module provides a complete solution for managing the supply chain procurement process, from initial requisition to final delivery and distribution. This system handles SOLPED (Solicitud de Pedido - Purchase Requisition) workflows, purchase order creation, reception tracking, and supplier feedback.

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Core Entities

The Supply Management system consists of several interconnected entities:

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Solped (Purchase Requisition)

The main entity representing a purchase requisition (IndSupSolpedDTO):
  • id_solped: Unique identifier
  • id_usuario: Requesting user
  • id_categoria: Supply category
  • id_compania: Company code
  • Proveedor: Supplier/vendor code
  • CodigoSap: SAP system code
  • Estado: Current status
  • Oc: Purchase order number
  • CreatedAt/UpdatedAt: Timestamps

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Requerimiento (Requirement)

Individual line items within a SOLPED (IndSupRequerimientoDTO):
  • Material and article specifications
  • Quantity and units of measure
  • Cost center distribution
  • Delivery dates
  • Asset information
  • Warehouse location

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Recepcion (Reception)

Goods receipt registration (IndSupRecepcionDTO):
  • Reception header information
  • SAP reception code
  • Associated quantities

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Distribucion (Distribution)

Cost center and account distribution (IndSupDistribucionDTO):
  • Cost center allocation
  • General ledger account (cuenta mayor)
  • Value distribution percentages

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SOLPED Workflow

The complete supply management workflow follows these stages:

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1. Requisition Creation

  1. Create SOLPED: Initialize a purchase requisition with category and supplier
  2. Add Requirements: Add line items with materials, quantities, and specifications
  3. Define Distribution: Set up cost center and account distributions for each requirement

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2. Purchase Order Generation

Once approved, the SOLPED is converted to a purchase order in SAP:
  • Purchase order created via CreateOcProcurment mutation
  • Integration with SAP procurement system
  • Document class and organization assignment

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3. Reception and Delivery

When goods are received:
  1. Register Reception: Create reception document with header information
  2. Record Quantities: Link received quantities to specific requirements
  3. SAP Integration: Synchronize with SAP Materials Management (MM) module

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4. Tracking and Feedback

  • Tracking: Monitor status changes throughout the process
  • Feedback: Capture supplier performance and system feedback
  • PQR: Handle inquiries, complaints, and claims related to orders
  • Evaluation: Rate and evaluate supplier performance

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Key Features

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Multi-Company Support

Manage supply requisitions across multiple company codes with proper segregation and approval workflows.

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Cost Center Distribution

Flexible cost allocation allowing distribution across multiple cost centers and general ledger accounts with percentage or fixed value splits.

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SAP Integration

Seamless integration with SAP ERP:
  • Real-time purchase order creation
  • Goods receipt posting
  • Supplier master data synchronization
  • Document numbering from SAP

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Approval Workflow

Configurable approval routing based on:
  • Request type and category
  • Amount thresholds
  • Organizational hierarchy
  • Cost center responsibility

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Status Tracking

Comprehensive tracking system monitoring:
  • SOLPED creation and approval
  • Purchase order issuance
  • Delivery scheduling
  • Goods receipt
  • Invoice verification

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Supplier Management

  • PQR (Peticiones, Quejas y Reclamos) - Inquiries, complaints, and claims
  • Feedback collection system
  • Supplier evaluation and rating
  • Performance metrics

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Categories

Supply items are organized by categories (IndSupCategoriasDTO) which determine:
  • Approval workflows
  • Required documentation
  • Delivery timeframes
  • Responsible procurement teams

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Data Model Relationships

IndSupSolpedDTO (SOLPED)
  ├── IndSupRequerimientoDTO[] (Requirements)
  │     ├── IndSupDistribucionDTO[] (Cost Distribution)
  │     └── IndSupCantidadDTO[] (Quantities)
  ├── IndSupTrackingDTO[] (Status History)
  ├── IndSupFeedbackDTO (Feedback)
  ├── IndSupPqrDTO (PQR)
  └── IndSupEvaluacionDTO[] (Evaluations)

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Next Steps

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Common Use Cases

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Creating a Complete Purchase Requisition

  1. Create SOLPED with CreateSolpedSupply
  2. Add requirements with CreateRequerimientoSupply
  3. Set cost distribution with CreateDistribucionesSupply
  4. Submit for approval

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Receiving Goods

  1. Create reception with CreateRecepcionSupply
  2. Record quantities with CreateCantidadesSupply
  3. Register in SAP with RegistroRecepcionSupply

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Monitoring Orders

  1. Query SOLPED status with GetSolpedSupplyById
  2. Track changes with GetAllTrackingByRequerimientoSupply
  3. Review feedback with GetAllFeedbackSupply

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