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Collections help you organize prompts into logical groups. Think of them as folders or categories that make it easier to find and manage related prompts.

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Why Use Collections?

  • Organization: Group prompts by project, topic, or use case
  • Quick Access: Filter your library to show only prompts in specific collections
  • Multiple Categories: A prompt can belong to multiple collections
  • Team Workflows: Share context by organizing prompts logically

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Creating Collections

1

Open Collection Dialog

Click the New Collection button (+ icon) in the collections sidebar or navigation area.
2

Enter Collection Details

Fill in the collection information:
  • Name: A descriptive name for your collection (required)
  • Description: Additional context about what this collection contains (optional)
Examples:
  • Name: “Customer Support”, Description: “Prompts for handling customer inquiries”
  • Name: “Code Review”, Description: “Templates for reviewing pull requests”
  • Name: “Content Writing”, Description: “Blog posts, social media, and marketing copy”
3

Create Collection

Click Create to save the collection. It will appear in your collections list immediately.
Create collections before you have many prompts to maintain organization from the start.

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Adding Prompts to Collections

There are multiple ways to organize prompts into collections.
1

Select a Prompt

Click on any prompt in your library to view its details.
2

Open Collection Manager

Look for the collections section in the prompt detail view (typically in the sidebar or header area).
3

Add to Collection

Select one or more collections to add the prompt to. The prompt is immediately associated with the selected collections.
A single prompt can belong to multiple collections simultaneously. This allows flexible organization based on different criteria.

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Filtering by Collection

View only prompts within a specific collection:
1

Open Collections List

View your collections in the sidebar or navigation area.
2

Select a Collection

Click on any collection name to filter your prompt library.
3

View Filtered Results

Your prompt list now shows only prompts belonging to the selected collection.
4

Clear Filter

Click “All Prompts” or deselect the collection to return to the full library view.

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Editing Collections

Update collection details as your needs evolve.
1

Open Edit Dialog

Hover over a collection in the sidebar and click the edit icon (pencil) or right-click to access options.
2

Update Information

Modify the name and/or description fields.
3

Save Changes

Click Save or Update to apply the changes.
Renaming a collection does not affect the prompts it contains. All associations remain intact.

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Removing Prompts from Collections

1

Open Prompt Details

Select the prompt you want to remove from a collection.
2

Access Collection Settings

View the collections this prompt belongs to.
3

Remove Association

Deselect or click the remove button next to the collection you want to remove the prompt from.
Removing a prompt from a collection does not delete the prompt—it only removes the association.

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Deleting Collections

Deleting a collection removes the organizational grouping but does not delete the prompts.
1

Select Collection

Hover over or click the collection you want to delete.
2

Open Delete Option

Click the delete icon or access the collection menu.
3

Confirm Deletion

Confirm that you want to delete the collection.
Deleting a collection is permanent and cannot be undone. However, the prompts themselves remain in your library.

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Collection Strategies

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By Project

Organize prompts by the project or client they belong to:
  • “Project Alpha”
  • “Client XYZ”
  • “Internal Tools”

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By Function

Group by what the prompts do:
  • “Code Generation”
  • “Text Summarization”
  • “Data Analysis”
  • “Creative Writing”

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By Stage

Organize by workflow stage:
  • “Draft”
  • “Review”
  • “Approved”
  • “Archived”

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By Team or Role

Group by who uses them:
  • “Engineering Team”
  • “Marketing Team”
  • “Product Managers”
  • “Executives”
Use multiple organization strategies simultaneously by adding prompts to multiple collections.

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Searching Within Collections

You can combine search with collection filters:
1

Filter by Collection

Select a collection to narrow your view.
2

Use Search

Press Cmd+K (Mac) or Ctrl+K (Windows/Linux) to open the search command palette.
3

Search Results

Search results will prioritize prompts within the currently selected collection filter.

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Collection Best Practices

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Start Simple

Begin with broad categories:
  • “Work”
  • “Personal”
  • “Experiments”
Refine as your library grows.

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Use Clear Names

Good collection names:
  • “Customer Support - Email Templates”
  • “Python Code Review”
  • “Blog Post Outlines”
Poor collection names:
  • “Stuff”
  • “Misc”
  • “Temp”

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Regular Maintenance

  • Review collections monthly
  • Archive or delete unused collections
  • Merge similar collections
  • Update descriptions as purposes evolve

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Avoid Over-Organizing

Don’t create too many narrow collections: Too Many Collections (hard to manage):
  • “Python Code - Functions”
  • “Python Code - Classes”
  • “Python Code - Imports”
  • “Python Code - Tests”
Better Approach:
  • “Python Code”
  • “Testing”
Collections and search complement each other:
  1. Browse by collection when you know the category
  2. Use search when you know keywords or phrases
  3. Combine both to quickly find prompts in specific categories
The full-text search feature (Cmd+K) searches across titles, descriptions, and content—making it easy to find prompts regardless of their collection.

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Collection Limits

PromptRepo does not enforce limits on:
  • Number of collections you can create
  • Number of prompts in a collection
  • Number of collections a prompt can belong to
Organize freely based on your needs.

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Sharing Collections

Currently, collections are personal organizational tools. If you want to share related prompts:
  1. Make individual prompts public
  2. Share the public links
  3. Recipients can create their own collections to organize shared prompts
When sharing multiple related prompts, include collection context in the prompt descriptions so recipients understand how they relate.

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