Club Management

Penn Clubs provides comprehensive tools for club officers to manage their organizations, members, and online presence.

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Club Profile Management

Club officers can edit and maintain their club’s profile through the management dashboard.

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Basic Information

Edit core club details:

• Club name and subtitle
• Description with rich text formatting
• Founded date and club history
• Size category (1-20, 21-50, 51-100, 101+ members)
• Contact email and visibility settings
• Physical address (if applicable)

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Branding and Media

Customize your club’s visual identity:

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Categories and Tags

Organize your club’s identity:

• Primary Category - Main classification (Academic, Cultural, Social, etc.)
• Tags - Multiple tags to improve discoverability
• Badges - Special designations (Wharton Council, SAC Funded, etc.)
• Target Audience - Specify years, schools, and majors

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Member Management

Comprehensive member management with role-based permissions.

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Membership Roles

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Managing Members

Club officers can:

• View all members with filtering by role (Owner, Officer, Member)
• Edit member roles and titles
• Mark members as active or inactive (for alumni tracking)
• Remove members from the club (with confirmation)
• Export member list to Excel for external use
• Set member visibility (public or private profiles)

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Member Invitations

Invite new members to your club:

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Membership Requests

Handle requests from students who want to join:

• View pending requests with requester information
• Approve or deny requests with one click
• Automatic notifications to requesters
• Withdrawn requests tracking

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Ownership Transfers

Transfer ownership of a club:

• Current owners receive ownership requests from other members
• Accept or deny requests with proper verification
• 6-month request cooldown to prevent spam
• Status tracking (Pending, Accepted, Denied, Withdrawn)

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Club Settings

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Approval and Registration

Manage your club’s official status:

• Approval status - Track OSA approval for official recognition
• Registration renewal - Submit annual renewal applications
• Approval queue - View position in approval pipeline
• Comments and feedback from administrators

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Recruitment Settings

Configure how your club recruits new members:

• Accepting members toggle
• Application requirements (Open, Audition, Tryout, Application, Application + Interview)
• Recruiting cycle (Fall, Spring, Both, Open, Unknown)
• Target audience specifications

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Privacy Settings

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Advisors and Points of Contact

Manage faculty advisors and administrators:

• Add advisors with name, title, department, email, and phone
• Set visibility (Admin Only, Signed-in Students, Public)
• Multiple advisors supported per club

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Notes and Communication

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Internal Notes

For clubs with parent organizations:

• Create notes about constituent clubs
• Tag notes for categorization
• Set permissions for who can view notes
• Track note history and authors

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Admin Notes

Administrators can:

• Add administrative notes visible to club officers
• Track club interactions and issues
• Maintain records for approval processes

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Analytics and Reporting

Club officers can view analytics about their club:

• Page visit statistics
• Favorite/bookmark counts
• Member growth tracking
• Event attendance data
• Fair participation metrics

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Files and Assets

Upload and manage club files:

• Documents for members (constitutions, bylaws, etc.)
• Images for promotional use
• File permissions and access control
• Version tracking for important documents

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Club Fair Registration

Register for activities fairs:

• Browse upcoming fairs (SAC Fair, etc.)
• Submit registration with fair-specific questions
• Manage fair events and booth information
• Receive fair reminders via email

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QR Codes

Generate QR codes for your club:

• Instant QR code generation linking to club page
• Download QR codes for printing on flyers
• Share links to club profile