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Core Capabilities

GAIA combines cutting-edge AI with practical automation to transform how you work.

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Truly Proactive AI

Proactive AI Unlike traditional assistants that wait for commands, GAIA anticipates your needs and acts ahead of time.
GAIA continuously monitors your inbox and:
  • Flags time-sensitive emails before they become urgent
  • Summarizes important threads automatically
  • Drafts responses based on your communication style
  • Filters out noise and spam proactively
Never miss a deadline again:
  • Tracks upcoming due dates across all your tools
  • Sends timely reminders with context
  • Suggests task breakdowns for large projects
  • Automatically adjusts priorities based on urgency
GAIA learns your patterns and:
  • Recommends tasks based on your calendar
  • Suggests meeting prep based on attendees
  • Proposes workflow automations for repetitive actions
  • Adapts suggestions to your working style

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Automated Workflows

Automated Workflows Create sophisticated multi-step workflows that run automatically based on triggers.

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Workflow Components

Triggers

When to run:
  • Time-based (daily, weekly, monthly)
  • Event-based (new email, calendar event)
  • Condition-based (if task is overdue)
  • Manual execution

Actions

What to do:
  • Email operations (send, filter, archive)
  • Calendar management (create, update events)
  • Todo operations (create, complete, update)
  • Data processing (analyze, summarize)
  • Document generation (reports, notes)
  • API calls to external services

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Example Workflows

# Daily Email Digest
Trigger: Every morning at 8am
Actions:
  1. Fetch unread emails from past 24 hours
  2. Categorize by importance using AI
  3. Generate summary with key action items
  4. Send digest to your inbox
  5. Create todos for urgent items

# Automatic Meeting Notes
Trigger: After calendar event ends
Actions:
  1. Extract attendees and agenda from event
  2. Generate meeting notes template
  3. Create follow-up todos from action items
  4. Share notes with attendees via email
  5. Link notes to related project

# Weekly Planning Assistant
Trigger: Every Sunday at 6pm
Actions:
  1. Review completed tasks from past week
  2. Analyze upcoming calendar events
  3. Prioritize pending todos
  4. Generate weekly plan with time blocks
  5. Send planning email with recommendations
Browse hundreds of pre-built workflow templates in the marketplace and customize them to your needs!

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Smart Todo Management

Smart Todos Your todos become intelligent mini-workflows that GAIA can execute automatically.

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Todo Features

1

Intelligent Task Creation

Create todos naturally:
  • “Research best project management tools by Friday”
  • “Draft quarterly report with last quarter’s metrics”
  • “Schedule coffee chat with new team members”
GAIA automatically:
  • Sets due dates and priorities
  • Adds relevant labels
  • Links to related projects
  • Creates subtasks for complex items
2

Automated Execution

For research and drafting tasks, GAIA can:
  • Conduct web research automatically
  • Compile findings and sources
  • Generate initial drafts
  • Attach relevant documents
  • Update you with progress
3

Context & Memory

Every todo is enriched with context:
  • Links to related emails and calendar events
  • Connected to project goals
  • Includes conversation history
  • Remembers your preferences and style

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Unified Productivity Hub

Unified Dashboard One dashboard that brings together everything you need to understand your day.

Chat Interface

Natural conversation with GAIA:
  • Ask questions about your schedule
  • Request task summaries
  • Draft emails and documents
  • Get instant answers

Todo View

All your tasks in one place:
  • Grouped by project and priority
  • Smart filtering and search
  • Quick actions and batch operations
  • Progress tracking

Calendar Integration

Your schedule at a glance:
  • All calendars unified
  • Meeting prep suggestions
  • Time blocking recommendations
  • Conflict detection

Email Management

Inbox zero made easy:
  • AI-powered categorization
  • Quick actions (archive, reply, snooze)
  • Thread summaries
  • Smart filters

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Graph-Based Memory

Knowledge Graph GAIA builds a living knowledge graph that connects all aspects of your work.

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How It Works

The knowledge graph creates relationships between:
Everything connects: Tasks link to projects, meetings link to documents, emails link to people and goals. GAIA understands the full context of your work.

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Memory Features

  • Long-term Context: Remembers conversations and decisions from months ago
  • Skill Learning: Learns your communication style and preferences over time
  • Profile Building: Automatically builds profiles of people you interact with
  • Project Context: Maintains complete history of each project
  • Smart Retrieval: Surfaces relevant context when you need it

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Integration Marketplace

Integration Marketplace Connect GAIA with hundreds of tools and services.

Gmail

Email automation and management

Google Calendar

Schedule and event management

Notion

Notes and document management

Slack

Team communication

Linear

Issue tracking

GitHub

Code repository management

Google Docs

Document creation

Google Sheets

Spreadsheet automation

LinkedIn

Professional networking

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Available Tools

GAIA includes built-in tools for:
  • Calendar Operations: Create, update, and manage events across calendars
  • Email Management: Send, filter, and organize emails intelligently
  • Document Processing: Read, write, and summarize documents
  • Web Research: Fetch and analyze web content
  • Code Execution: Run Python code for data processing
  • Image Generation: Create images using AI models
  • Weather Data: Get weather forecasts and conditions
  • Reminders: Set and manage reminders
  • Notes: Create and organize notes
  • Goal Tracking: Set and monitor personal goals
Can’t find an integration? GAIA supports custom tool development - build your own integrations with our SDK!

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Multi-Platform Access

Access GAIA from anywhere, on any device.
Full-featured web application:
  • Works in any modern browser
  • No installation required
  • Syncs across devices
  • Responsive design
Access at heygaia.io

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Developer Features

Built with developers in mind.

REST API

Full-featured REST API:
  • OpenAPI documentation
  • Authentication with OAuth2
  • Rate limiting
  • Webhooks

WebSocket Support

Real-time communication:
  • Live updates
  • Streaming responses
  • Event notifications

Custom Tools

Build your own integrations:
  • Python-based tool system
  • Type-safe with Pydantic
  • Hot reloading in dev mode

Open Source

Full transparency:
  • Source code available
  • Community contributions
  • Regular updates

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Security & Privacy

Your data security is our top priority.
  • End-to-End Encryption: All data encrypted in transit and at rest
  • OAuth2 Authentication: Industry-standard authentication
  • Self-Hosting Option: Complete control over your data
  • Data Export: Download all your data anytime
  • Audit Logs: Track all access and changes
  • GDPR Compliant: Full compliance with privacy regulations
When self-hosting, you are responsible for securing your infrastructure and managing API keys.

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What’s Next?

See Use Cases

Learn how to apply these features

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