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Administrators oversee all branch orders, manage approvals, and track fulfillment across the entire distribution center.

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Dashboard Overview

The admin dashboard provides real-time metrics and order management:

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Key Statistics

Four stat cards display:

Pedidos Hoy

Orders with today’s delivery date

Total Enviados

Orders awaiting admin review

Aprobados

Orders ready for printing

Toneladas Totales

Total tonnage scheduled this week

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Order Table Filters

Filter orders by:
  • Sucursal: Select specific branch or view all
  • Estado: Filter by order state (all, borrador, enviado, aprobado, impreso)

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Reviewing Orders

1

Access Dashboard

Navigate to Dashboard from the sidebar to see the comprehensive order list.
2

Identify Pending Orders

Orders in enviado state appear with an amber badge:
● Enviado - These orders require your review and approval
The table shows:
  • Order code (PAC1-20260305)
  • Branch name
  • Delivery date
  • Delivery type (HINO or Recolección)
  • Total weight in kg
  • Submission timestamp
3

Preview Order Details

Click the eye icon to preview the printable fulfillment format inline.This shows the complete material breakdown with:
  • All requested materials by category
  • Quantities in kilograms
  • Empty container requirements
  • Order metadata
4

Edit if Needed

Click the pencil icon to open the order in edit mode.
Admins can edit orders in any state, unlike branch users who can only edit drafts.
Make adjustments to quantities, delivery dates, or other details as needed.
5

Approve Order

For orders in enviado state, click the Aprobar button.This changes the order state to aprobado and makes it ready for the print/fulfillment phase.

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Managing Order States

Admins control the order lifecycle through state transitions:

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State Transition Flow

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Admin Actions by State

Draft orders created by branches but not yet submitted.Admin capabilities:
  • View and edit
  • No approval action needed (branch still working)

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Printing Fulfillment Formats

1

Identify Approved Orders

Look for orders with the ● Aprobado badge (green with emerald color).
2

Preview Format

Click the eye icon to see the fulfillment format (Formato de Surtido - Hoja 2).This shows the warehouse picking list with all materials organized by category.
3

Export PDF

From the preview pane, click ↓ Exportar PDF or open the print view.The format includes:
  • Order header (code, branch, dates)
  • Material breakdown by category
  • Empty container requirements
  • Signatures section for receiving
4

Mark as Printed

After printing, click the Imprimir button to change state to impreso.This signals the order is in active fulfillment.

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User & Access Management

Switch to the Solicitudes & Usuarios tab to:

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Review Access Requests

New users submit access requests that appear with pending count:
Solicitudes & Usuarios badge shows pending request count
For each request, see:
  • User name and email
  • Requested branch assignment
  • Optional message explaining need
  • Submission timestamp
Actions:
  • Aprobar: Grant access and create user account
  • Rechazar: Deny request

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Manage Active Users

View all system users with:
  • Name and email
  • Role (admin or sucursal)
  • Assigned branch
  • Account state (pendiente, activo, inactivo)
Modify user permissions, branch assignments, or deactivate accounts as needed.

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Weekly Planning

Use the dashboard to plan warehouse operations:
The Pedidos Hoy card shows orders scheduled for today’s delivery - prioritize fulfillment.
Toneladas Totales shows total weight for the current week - plan truck capacity and staffing.
Keep Total Enviados low by reviewing and approving orders promptly.
Use branch filters to coordinate deliveries by region or route.

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Best Practices

Review orders daily - Don’t let submitted orders accumulate. Branches need quick feedback.
Validate against inventory - Check material availability before approving large orders.
Communicate changes - If you edit an order, notify the branch of modifications.
Export PDFs early - Generate fulfillment formats in advance for next-day deliveries.

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