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Overview

The Production Batch Log (Bitácora de Producción) allows you to register quality parameters for finished products. Each batch is automatically assigned a unique lot number based on date, branch, and product.
Only users with roles Preparador, Admin, Coordinador, or Gerente de Calidad can access this module. Other roles (Gerente de Sucursal, Mostrador, Cajera, Vendedor, Director de Compras) do not have permission.

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Accessing the Module

  1. Log in to Quality Hub GINEZ
  2. Navigate to Bitácora de Producción from the main menu
  3. The system will display product category selection

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Step-by-Step Workflow

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Step 1: Select Product Category
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The system organizes products into family groups:
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  • Cuidado del Hogar (Home Care)
  • Cuidado Personal (Personal Care)
  • Lavandería (Laundry)
  • Línea Automotriz (Automotive Line)
  • Línea Antibacterial (Antibacterial Line)
  • Productos Intermedios (Intermediate Products)
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    Click on a category group to expand and view available product types. Select the specific category that matches your production.
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    The category selection determines which product codes will be available in the next step.
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    Step 2: Fill General Information
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    Once you select a category, the registration form appears with the following required fields:
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    Sucursal (Branch)
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    Select your production branch from the dropdown. This field may be pre-filled based on your user profile.
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    Preparador (Preparer)
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    Your full name as the person preparing the batch. This field is automatically filled from your user profile.
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    Fecha de Elaboración (Manufacturing Date)
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    Select the production date. Defaults to today’s date.
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    Código del Producto (Product Code)
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    Select the specific product code from the dropdown. Only products within the selected category are shown.
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    Ensure you select the correct product code. This determines which quality parameters apply and the specification limits used for validation.
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    Tamaño de Lote (Batch Size)
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    Choose from standard sizes (20, 50, 100, 200, 1000) or select “Flexible (Manual)” to enter a custom value.
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  • For liquid products: measured in Liters (L)
  • For aromatic bases and cleaners: measured in Pieces (Piezas)
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    Step 3: Record Quality Parameters
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    The system displays measurement fields based on product applicability. Not all parameters apply to every product.
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    % Sólidos (Brix) - Solids Content
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    If applicable for your product, record two measurements:
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  • % Sólidos - M1: First solids measurement
  • Temp - M1 (°C): Temperature at first measurement
  • % Sólidos - M2: Second solids measurement
  • Temp - M2 (°C): Temperature at second measurement
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    Use the digital refractometer according to procedure IO-DOP-OP-002. The system will calculate the average and compare it against specification limits.
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    Conformity Levels:
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  • CONFORME (Compliant): Average falls between specification limits (red lines)
  • SEMI-CONFORME (Tolerance): Average falls between specification and tolerance limits (red and yellow lines, ±5%)
  • NO CONFORME (Non-Compliant): Average falls outside tolerance limits
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    Valor de pH
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    If applicable, enter the pH value measured using reactive strips:
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  • Valid range: 0 to 14
  • Enter whole numbers or decimals (e.g., 7, 7.5)
  • Only accepts values from 0-14
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    Use reactive strips according to procedure IO-DOP-OP-001.
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    Apariencia (Appearance)
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    Select the observed appearance from the dropdown:
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  • CRISTALINO (Crystalline)
  • OPACO (Opaque)
  • APERLADO (Pearlescent)
  • TURBIO (Turbid)
  • PARTICULAS SUSPENDIDAS (Suspended Particles)
  • SEPARACION DE COMPONENTES (Component Separation)
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    The system validates this against the expected appearance standard for the product.
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    Color
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    Select conformity status:
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  • CONFORME: Color matches specification
  • NO CONFORME: Color does not match specification
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    Aroma
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    Select conformity status:
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  • CONFORME: Aroma matches specification
  • NO CONFORME: Aroma does not match specification
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    Observaciones (Additional Observations)
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    Optional text field for recording any deviations or relevant notes about the batch.
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    Step 4: Submit and Generate Lot Number
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    Click “Finalizar y Generar Lote” (Finish and Generate Batch) to save the record.
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    The system will:
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  • Validate all required fields based on product applicability
  • Generate a unique lot number in format: YYMMDD-SUC-PROD###-##
    • YYMMDD: Manufacturing date
    • SUC: Branch acronym
    • PROD###: Product code + batch size
    • ##: Sequential number for the day
  • Evaluate quality status based on measurements
  • Save the record to the database
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    You will receive one of these notifications:
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    ✅ Producto Conforme: All parameters meet specifications. Batch is registered successfully.
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    ⚠️ Producto en Tolerancia (Retener): Some parameters fall within tolerance limits. Batch is releasable with caution.
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    ⚠️ Producto No Conforme: One or more parameters fail specifications. Batch requires immediate review. You’ll see a link to view details in the Quality Control module.

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    Validation Rules

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    Required Field Validation

    The system enforces these validation rules:
    • Solids measurements: If the product requires solids measurement, all four fields (M1, T1, M2, T2) must be filled
    • pH measurement: If the product requires pH, this field must be filled
    • General fields: Sucursal, Preparador, Fecha de Elaboración, Código del Producto, and Tamaño de Lote are always required

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    pH Input Validation

    • Only accepts numbers from 0 to 14
    • Allows decimal values (e.g., 7.5)
    • Rejects values outside the valid range

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    Product Applicability

    Not all quality parameters apply to all products. The system automatically enables/disables fields based on product selection:
    • Some products only require pH measurement
    • Some products only require solids measurement
    • Some products require both
    • Some products may not require either
    Disabled fields appear grayed out and cannot be edited. This is normal and indicates the parameter is not applicable for the selected product.

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    Common Mistakes to Avoid

    Incomplete Measurements: If you fill M1 but forget M2 (or vice versa), the system will reject the submission. Both measurements must be complete.
    Wrong Product Code: Selecting the wrong product code will apply incorrect specification limits, causing false conformity results. Double-check before submitting.
    Incorrect Batch Size Units: Remember that some product families use Pieces instead of Liters. Check the label on the Tamaño de Lote field.

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    After Submission

    After successfully creating a batch:
    1. The form resets to allow entering a new batch
    2. You remain on the same category for quick consecutive entries
    3. To change categories, click “Cambiar Categoría” button
    4. View your submitted batches in Control de Calidad > Historial de Mediciones

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    Tips for Efficient Data Entry

    • Your Sucursal and Preparador fields auto-fill from your profile - verify they’re correct
    • Use the Flexible batch size option for non-standard production runs
    • Record measurements immediately after production to ensure accuracy
    • If a batch is marked as No Conforme, document the issue in the Observaciones field for traceability

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    Next Steps

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