Managing Production Orders

Production orders are the foundation of PROD-SYS. They flow from SAP and drive all manufacturing activities across the nine production processes.

Understanding Production Orders

Each production order has:

7-digit SAP code: First digit (1-9) identifies the process
Product description: From SAP material master
Target quantity: Planned production amount
Unit of measure: Automatically assigned based on process (KG, M2, MIL, UND)
Status lifecycle: Creada → Liberada → En producción → Cerrada/Cancelada

Process-to-Code Mapping

First Digit	Process	Default Unit
1	Extrusor PP	KG
2	Telares	M2
3	Laminado	M2
4	Imprenta	MIL
5	Conversión sacos sin vestir	UND
6	Extrusión PE	KG
7	Conversión liner PE	UND
8	Peletizado	KG
9	Sacos vestidos	UND

Creating Orders Manually

Navigate to Producción → Órdenes in the sidebar.

Select Process

Choose the production process from the dropdown. This determines the first digit of the order code and the unit of measure.

Enter SAP Code

Input the 7-digit SAP order number. The first digit must match the selected process (1-9).Example: For Telares process, use codes starting with 2 (e.g., 2000145).

Fill Product Details

Product: Enter the product description from SAP
Target Quantity: Specify the planned production amount
Unit: Auto-populated based on process selection
Planned Date: Set the due date for completion

Set Priority

Choose priority level:

Baja: Low priority, flexible scheduling
Media: Standard priority (default)
Alta: High priority, urgent fulfillment
Crítica: Critical, requires immediate attention

Add Observations

Include any special notes, customer requirements, or production instructions.

Click Registrar Orden de Producción. The order is created with status “Creada”.

Importing Orders from SAP

The bulk import feature allows you to sync production orders directly from SAP exports.

Export from SAP

Generate the SAP production orders report (open orders). Export to Excel format (.xlsx or .xls).Required columns:

Series de documentos (process identifier)
Nº documento (7-digit order number)
Product description, quantities, dates

Open Import Dialog

In the orders list, click Importar desde SAP button.

Upload Excel File

Select your SAP export file and click Previsualizar.

Review Preview

The system analyzes the file and shows:Nuevas órdenes: Orders that will be imported

Green indicator: Standard import
Yellow indicator (●): Requires attention (negative quantities, overdue dates)

Ya existentes: Orders already in PROD-SYS (skipped)No reconocidas: Orders with unknown SAP series (rejected)

Validate Data

Check the preview table:

Verify process mappings are correct
Review quantities and due dates
Note any validation warnings

Confirm Import

Click Confirmar e Importar. The system:

Validates each order (7-digit code, valid process ID, numeric quantities)
Imports in batches of 50
Skips duplicates automatically
Logs all imports to audit trail

Review Results

The result summary shows:

Number of orders imported successfully
Orders omitted (with reasons)
Any validation errors

Orders already in PROD-SYS are never overwritten during import. Their data is managed in real-time within the system.

Managing Order Status

Status Transitions

Orders move through a controlled lifecycle:

Creada → Liberada

Release the order to make it available for production. No technical changes allowed after this point.

Liberada → En producción

Automatically updated when production begins (first registro de trabajo is logged).

En producción → Pausada

Temporarily pause the order. Provide a reason in observations.

Pausada → En producción

Resume production on a paused order.

Any Status → Cerrada

Close the order when production is complete. Requires a closure reason.The system validates:

All quality checks are completed
Production quantities are recorded
No open incidents remain

Any Status → Cancelada

Cancel the order if it won’t be produced. Requires a cancellation reason.

Closing an Order

Navigate to the order in the list and click the close action.

Click Close Action

Find the order in the orders table and click the close icon.

Enter Closure Reason

In the modal dialog, provide a detailed reason for closure. This is mandatory and recorded in the audit log.

Confirm Closure

Click Confirmar Cierre. The order status changes to “Cerrada” and becomes read-only.

Closed and canceled orders cannot have technical modifications. Only status and closure reason can be updated.

Viewing Order Details

The orders table displays key metrics:

Orden: SAP code (7 digits)
Producto: Product description
Cant. Objetivo: Target production quantity
Cant. Producida: Actual produced quantity (from registros de trabajo)
Merma (kg): Total waste recorded
Estado: Current status with color coding
Calidad: Quality validation status

Filtering Orders

Use the status filter dropdown to view:

All orders
Creadas (Created, not yet released)
Liberadas (Released for production)
En producción (Active production)
Cerradas (Completed)

SAP Integration Details

Import Validation Rules

The system applies strict validation during import:

7-digit order code: Must be numeric, exactly 7 digits
Process ID: First digit must map to valid process (1-9)
Quantities: Must be numeric (negative values allowed for SAP overproduction)
Dates: Parsed as Excel dates, converted to ISO format
Duplicates: Orders with existing SAP codes are skipped

Automatic Field Mapping

Imported orders include SAP metadata in especificaciones:

{
  "sap_serie": "ExtruPP",
  "sap_cantidad_completada": 5000,
  "sap_cantidad_pendiente": 3000,
  "sap_dias_atrasados": 2,
  "sap_pedido_cliente": "SO-12345",
  "sap_fecha_pedido": "2024-01-15",
  "sap_fecha_inicio": "2024-01-20",
  "importado_por": "username",
  "importado_en": "2024-01-25T10:30:00Z"
}

Priority Assignment

Orders with dias_atrasados > 0 are automatically assigned Alta priority.

Production Tracking

Orders are linked to execution through:

Líneas de Ejecución: Connects order + process + machine
Registros de Trabajo: Production records logged during shifts
Bitácora de Turno: Shift logs that aggregate production data

Produced quantities and waste automatically update the order summary.

Best Practices

Import SAP orders daily or at the start of each planning cycle

Set accurate priorities to guide production scheduling

Review “no reconocidas” orders and update SAP series mapping if needed

Close orders promptly after completion for accurate KPIs

Use observations field for customer-specific requirements

Do not modify SAP codes after orders are released. This breaks traceability.

Audit Trail

All order changes are logged:

Status changes: Old status → New status with reason
Field updates: Changed fields with before/after values
User attribution: Every change records the username
Timestamp: All changes are timestamped in UTC

View the complete audit log in Administración → Auditoría.

Troubleshooting

Import Fails with “No tiene el formato esperado”

The Excel file doesn’t match SAP structure. Verify:

Headers row contains “Series de documentos” and “Nº documento”
Data starts at row 2 (after headers)
No completely empty rows

Order Shows “No reconocida”

The SAP series name doesn’t match the mapping table. Check:

Series name in SAP export exactly matches one of: ExtruPP, Telar, Laminado, Imprenta, ConverSA, ExtruPE, ConverLI, Peletiza, VestidoM
No extra spaces or special characters
Consistent naming in SAP master data

Cannot Modify Released Order

Orders in states Liberada, En producción, Pausada, Cerrada, or Cancelada only allow:

Status changes
Closure/cancellation reason updates

All technical fields (quantity, product, date) are locked to maintain data integrity.

Shift Logs - Recording production against orders
Quality Batches - Tracking output batches from orders
Traceability - Following orders through the production chain

Get Started

Core Features

User Guides

Production Processes

Administration

Managing Production Orders

Understanding Production Orders

Process-to-Code Mapping

Creating Orders Manually

Importing Orders from SAP

Managing Order Status

Status Transitions

Closing an Order

Viewing Order Details

Filtering Orders

SAP Integration Details

Import Validation Rules

Automatic Field Mapping

Priority Assignment

Production Tracking

Best Practices

Audit Trail

Troubleshooting

Import Fails with “No tiene el formato esperado”

Order Shows “No reconocida”

Cannot Modify Released Order

Build docs developers (and LLMs) love

Get Started

Core Features

User Guides

Production Processes

Administration

​Understanding Production Orders

​Process-to-Code Mapping

​Creating Orders Manually

​Importing Orders from SAP

​Managing Order Status

​Status Transitions

​Closing an Order

​Viewing Order Details

​Filtering Orders

​SAP Integration Details

​Import Validation Rules

​Automatic Field Mapping

​Priority Assignment

​Production Tracking

​Best Practices

​Audit Trail

​Troubleshooting

​Import Fails with “No tiene el formato esperado”

​Order Shows “No reconocida”

​Cannot Modify Released Order

​Related Topics

Build docs developers (and LLMs) love

Understanding Production Orders

Process-to-Code Mapping

Creating Orders Manually

Importing Orders from SAP

Managing Order Status

Status Transitions

Closing an Order

Viewing Order Details

Filtering Orders

SAP Integration Details

Import Validation Rules

Automatic Field Mapping

Priority Assignment

Production Tracking

Best Practices

Audit Trail

Troubleshooting

Import Fails with “No tiene el formato esperado”

Order Shows “No reconocida”

Cannot Modify Released Order

Related Topics