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GIMA’s location management system allows you to organize assets by physical location, building, or facility. This is essential for tracking where assets are deployed and managing them across multiple sites.

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Overview

Access location management at /configuracion/ubicaciones to configure your organization’s physical spaces.
Locations help you track assets across different buildings, floors, rooms, or campuses. Proper location setup ensures accurate asset tracking and efficient maintenance operations.

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Location Structure

Each location in GIMA includes:
  • Location ID: Unique identifier (e.g., LOC-001)
  • Space Name: Descriptive name of the location
  • Building/Site: Parent building or facility
  • Status: Active or Inactive

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Example Locations

[
  {
    "id": "LOC-001",
    "nombre": "LABORATORIO",
    "edificio": "Edificio de ciencias",
    "estado": "Activo"
  },
  {
    "id": "LOC-002",
    "nombre": "SALA MULTIPLE",
    "edificio": "Edificio de ciencias",
    "estado": "Activo"
  },
  {
    "id": "LOC-003",
    "nombre": "SALA DE COMPUTACION",
    "edificio": "Edificio de ciencias",
    "estado": "Activo"
  }
]

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Creating a New Location

1

Navigate to Locations

Go to /configuracion/ubicaciones from the configuration dashboard or navigate directly to the locations page.
2

Click Nueva Ubicación

Click the “Nueva ubicación” button in the top right corner of the page.
3

Enter Location Details

Fill in the required information:
  • Space Name: Enter a descriptive name (e.g., “LABORATORIO”, “SALA MULTIPLE”)
  • Building/Site: Specify the parent building or facility
  • Status: Set to “Activo” for active locations
4

Save Location

Click save to create the new location. It will be assigned a unique location ID automatically.

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Location Table

The locations table provides a comprehensive view of all configured locations:
ColumnDescription
ID UbicaciónUnique location identifier (LOC-XXX)
Nombre EspacioLocation name in bold text
Edificio/SedeParent building or site name
EstadoActive/Inactive status badge
AccionesEdit and delete action buttons

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Table Features

  • Hover Effects: Rows highlight on hover for better visibility
  • Action Buttons:
    • Edit button (green pencil icon)
    • Delete button (red trash icon)
  • Status Badges: Visual indicators for location status
  • Responsive Layout: Grid layout adjusts to screen size

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Managing Locations

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Editing a Location

1

Locate the Entry

Find the location you want to edit in the locations table.
2

Click Edit

Click the green pencil icon in the “Acciones” column.
3

Update Information

Modify the location details as needed.
4

Save Changes

Confirm your changes to update the location.

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Deactivating a Location

Before deleting a location, ensure no assets are currently assigned to it. Consider setting the status to “Inactivo” instead of deleting if the location may be needed in the future.
1

Review Assets

Check that no active assets are assigned to this location.
2

Change Status

Edit the location and change its status to “Inactivo” rather than deleting it.
3

Delete (if needed)

If you must delete the location, click the red trash icon and confirm the deletion.

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Location Hierarchy

GIMA supports hierarchical location structures:
Top-level locations representing buildings, campuses, or major facilities.Example: “Edificio de ciencias”, “Edificio administrativo”
Individual rooms, areas, or zones within a building.Example: “LABORATORIO”, “SALA MULTIPLE”, “SALA DE COMPUTACION”
More granular locations within spaces (e.g., specific equipment racks or workstations).Example: “Rack A”, “Workstation 12”

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Return to Configuration

Use the “Volver a configuración” button at the top of the page to return to the main configuration dashboard at /configuracion.

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Page Header

The page header displays: 
CONFIGURACIÓN /
UBICACIONES
This breadcrumb-style navigation helps you understand your current location in the system.

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Best Practices

Consistent Naming

Use consistent naming conventions for locations (e.g., all caps for space names)

Logical Hierarchy

Organize locations in a logical hierarchy matching your physical facilities

Status Management

Use status flags to temporarily disable locations without deleting them

Regular Audits

Periodically review locations to ensure they match current facilities

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Common Use Cases

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Multi-Campus Organizations

1

Create Campus Locations

Set up top-level locations for each campus or major facility.
2

Add Buildings

Create building entries within each campus.
3

Define Spaces

Add specific rooms and areas within each building.

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Department-Based Tracking

Organize locations by department:
  • IT Department Lab
  • Engineering Workshop
  • Administrative Offices
  • Storage Facilities

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Asset-Specific Locations

Create locations for:
  • Server rooms and data centers
  • Equipment storage areas
  • Vehicle parking and garages
  • Tool cribs and supply rooms
Location names are displayed in uppercase in the interface (e.g., “LABORATORIO”, “SALA MULTIPLE”). This is part of the GIMA design system for visual consistency.

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Technical Details

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Location ID Format

Location IDs follow the pattern: LOC-XXX where XXX is a sequential number.

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Status Values

  • Activo: Location is active and can be assigned to assets
  • Inactivo: Location is disabled but retained in the system

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UI Components

  • Table Layout: 5-column grid with rounded corners
  • Header Background: Light cyan (#DAFAFE)
  • Action Icons: 18px Lucide React icons (Pencil, Trash2)
  • Status Badges: Blue background (#E3F2FD) with uppercase text

Asset Management

Learn how to assign assets to locations

Maintenance Tasks

Schedule maintenance by location

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