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Track thesis projects from proposal to defense, including advisors, students, and document management.

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Overview

The Thesis Tracking module provides end-to-end management of Master’s thesis projects, including progress monitoring, advisor assignment, and defense scheduling.

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Key Features

Project Status

Track thesis stages: Pendiente, En Desarrollo, Sustentada, Reprobada

Student & Advisor Linking

Associate students with advisors and track relationships

Research Modalities

Support for Investigación, Práctica, and Emprendimiento

Document Repository

Dedicated Drive folder for each thesis with version control

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Thesis List View

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Card Layout

Thesis are displayed in a responsive card grid: alt=“Thesis cards showing title, student, advisor, and status” /> Each card shows:
  • Year & Modality: Top badge (e.g., “2024 • Investigación”)
  • Thesis ID: Color-coded identifier (e.g., TES-2024-03-001)
  • Title: Research project title (uppercase, truncated to 2 lines)
  • Student Name: With award icon 🏆
  • Advisor Name: With graduation cap icon 🎓
  • Status Badge: Color-coded current status
  • Quick Actions: Folder, View, Edit, Delete (visible on hover)

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Status Badges

StatusColorDescription
PendienteGrayAwaiting approval or start
En DesarrolloAmberActive research phase
SustentadaGreenSuccessfully defended
ReprobadaRedDefense failed or rejected
const getStatusBadge = (status) => {
  const styles = {
    'En Desarrollo': 'bg-amber-500/10 text-amber-700',
    'Sustentada': 'bg-emerald-500/10 text-emerald-700',
    'Pendiente': 'bg-slate-500/10 text-slate-700',
    'Reprobada': 'bg-red-500/10 text-red-700'
  };
  return <span className={styles[status]}>● {status.toUpperCase()}</span>;
};

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Available Filters

  • Todos (All)
  • En Desarrollo
  • Sustentada
  • Reprobada
Search by:
  • Thesis title (partial match)
  • Student name
  • Advisor name
const processedThesis = useMemo(() => {
  return rawThesis.filter(thesis => {
    const searchLower = searchTerm.toLowerCase();
    return (
      thesis.titulo.toLowerCase().includes(searchLower) ||
      thesis.estudiante.toLowerCase().includes(searchLower)
    );
  });
}, [rawThesis, searchTerm]);

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Thesis Form

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Basic Information

1

Project Title

Full research title (required)
2

Student Selection

Link to existing student record or enter name
3

Advisor Assignment

Select primary advisor from faculty list
4

Co-Advisors

Optional: Add up to 2 co-advisors

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Research Details

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Modality Selection

Investigación

Original research with academic contributions

Práctica

Applied project solving real-world problems

Emprendimiento

Startup or business innovation project

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Additional Fields

  • Línea de Investigación: Research line or area
  • Palabras Clave: Keywords (comma-separated)
  • Abstract: Project summary (500-1000 words)
  • Metodología: Research methodology

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Timeline & Dates

alt=“Timeline showing proposal, development, and defense dates” />
  • Fecha_Propuesta: Proposal submission date
  • Fecha_Inicio: Official start date
  • Fecha_Defensa_Prevista: Expected defense date
  • Fecha_Defensa_Real: Actual defense date
  • Año: Academic year (auto-filled from dates)

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Defense Information

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Jury Members

Assign evaluation committee: 
{
  Jurado_1: "Dr. María González",
  Jurado_2: "Dr. Carlos Ruiz",
  Jurado_3: "Dr. Ana Martínez"
}

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Grades & Results

  • Calificación: Final grade (0-100)
  • Concepto: Pass/Fail/Distinction
  • Observaciones: Jury comments and recommendations
Once a thesis status is set to “Sustentada”, it’s considered final. Ensure all information is correct before updating.

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Document Management

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Thesis Folder Structure

Each thesis has a dedicated Drive folder: 
Tesis/
  └── [Year]/
      └── [Student Name] - [Thesis ID]/
          ├── Propuesta/
          ├── Borradores/
          ├── Documento Final/
          ├── Presentación/
          └── Actas y Formatos/

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Uploading Documents

1

Open Thesis

Navigate to thesis detail or edit view
2

Documents Tab

Click the “Documentos” tab
3

Upload Files

Drag and drop or click to select files
4

Organize

Files are uploaded to the appropriate subfolder

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Supported File Types

  • 📄 Documents: PDF, DOCX, DOC
  • 📊 Presentations: PPTX, PPT
  • 📈 Data: XLSX, CSV
  • 🖼️ Images: PNG, JPG, JPEG
  • 📦 Archives: ZIP
Version control is automatic. When uploading a file with the same name, the system creates a numbered version.

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Bulk Operations

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Selecting Multiple Thesis

Use the checkbox button in the search bar or click individual checkboxes on cards.

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Available Actions

  • Bulk Delete: Remove multiple thesis records
  • Bulk Export: Export selected thesis data
  • Status Update: Change status of multiple thesis (via bulk edit modal) alt=“Multiple thesis selected with floating action dock” />

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Import Thesis

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Excel Template

Download template with columns: 
Titulo_Investigacion, Nombre_Estudiante, Nombre_Asesor,
Modalidad, Estado_Tesis, Año, Fecha_Inicio, Fecha_Defensa

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Import Process

  1. Fill template with thesis data
  2. Upload via Thesis → Import
  3. System validates:
    • Student exists in database
    • Advisor exists in database
    • Valid dates and status
  4. Auto-creates thesis IDs
  5. Links to Drive folders (optional)
If student or advisor names don’t match existing records, the import will create placeholder entries that need manual verification.

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Export Options

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Export Formats

Excel

Formatted spreadsheet with all thesis data

CSV

Plain text format for data analysis

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Export Filters

  • Selected thesis only
  • Filtered results
  • All thesis
  • By year or status

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Included Data

const exportFields = [
  'ID_Tesis', 'Titulo_Investigacion', 'Nombre_Estudiante',
  'Nombre_Asesor', 'Modalidad', 'Estado_Tesis', 'Año',
  'Fecha_Inicio', 'Fecha_Defensa', 'Calificación'
];

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Notifications

Status Change

When thesis moves to a new stage

Defense Reminder

7 days before scheduled defense

Document Upload

When new documents are added

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Pagination

Default: 8 thesis per page Options:
  • 8 (default)
  • 16
  • 32
  • Todos (All)
Grid automatically adjusts:
  • Desktop: 2 columns (XL screens)
  • Tablet: 1 column
  • Mobile: 1 column

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Source Code Reference

Key files:
  • Thesis list: Fronted/src/pages/thesis/ThesisList.jsx:15
  • Thesis form: Fronted/src/pages/thesis/ThesisForm.jsx
  • Import tool: Fronted/src/pages/thesis/ThesisImport.jsx
  • API service: api.thesis namespace

Student Management

View linked student records

Teacher Management

Manage thesis advisors

Document Repository

Access all thesis documents

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