Reviewing and Approving Work

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Overview

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Accessing Tasks for Review

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From Task Lists

1. Navigate to Assets or Shots for your production
2. Find the task type you supervise (e.g., Modeling, Animation)
3. Tasks with status colors indicate their state:
   • Purple/Blue - Waiting for your approval
   • Orange - Retake in progress
   • Gray - Not started

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Using All Tasks View

• All tasks across productions filtered by your permissions
• Tasks assigned to your team
• Ability to filter by production, task type, and status

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Task Filters

• Search by entity name, task type, or assignee
• Filter by task status (“Waiting for Approval”)
• Sort by priority, due date, or last comment date
• Save custom searches for frequently used filters

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The Review Interface

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Task Page Layout

• Left Panel: Preview player with submitted work
• Right Panel: Comments, task info, and controls
• Header: Task type, entity name, status, and assignees

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Preview Player

• Play video submissions with standard controls (play/pause, scrub, speed)
• View image submissions with zoom and pan
• Navigate between multiple previews using the dropdown
• Compare different versions submitted over time
• View frame-by-frame for detailed review

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Revision Selector

• Latest at the top (default view)
• Previous revisions numbered sequentially (V1, V2, V3…)
• Submission date and artist name
• Comment count for each revision

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Reviewing Work

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Step-by-Step Review Process

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Adding Annotations

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Drawing Tools

1. Click the Pencil icon to enter annotation mode
2. Select your drawing color from the palette
3. Adjust line thickness with the size slider
4. Draw directly on the preview image/frame
5. Add arrows, circles, or freehand marks

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Annotation Features

• Frame-specific: Annotations are tied to specific frames in videos
• Color-coded: Use different colors for different types of notes
• Persistent: Annotations are saved and visible to all team members
• Exportable: Can be included in reports or screenshots

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Best Practices for Annotations

• Be clear: Draw arrows pointing to specific areas
• Use text sparingly: Write detailed notes in comments, use drawings to point
• Don’t overdo it: Too many marks can be confusing
• Show, don’t just tell: Circle or highlight the exact area of concern

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Providing Feedback Comments

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Writing Effective Feedback

✗ "The animation doesn't look right"
✓ "The character's weight shift at frame 45 feels too quick. 
   Extend it by 4-5 frames for a more believable transition."

✗ "Improve the lighting"
✓ "Add a rim light from camera left to separate the character 
   from the background. Reference shot SH010 for the setup."

✗ "This is wrong"
✓ "The proportions are off. Compare to the approved model sheet - 
   the head should be about 1.5x larger relative to the body."

Must fix:
- Correct the hand position (it's passing through the table)
- Fix the lighting pop at frame 89

Nice to have:
- Add subtle camera shake for more dynamism
- Enhance the dust particle effects

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Comment Features

• @Mentions: Tag artists or other supervisors: @artistname
• Task references: Link to related tasks with #task123
• Time codes: Reference specific moments: @00:15 for frame/time stamps
• Checklists: Add checkboxes for multiple items to address
• File attachments: Include reference images or documents

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Frame-Specific Comments

1. Pause the player on the frame you want to comment on
2. Add your comment
3. The frame number is automatically recorded
4. Artists can click the frame reference to jump directly to it

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Updating Task Status

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Status Options

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Approved / Validated

• Work meets quality standards
• No further changes needed
• Task is complete
• Sets status to final/done state

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Retake / Revision Needed

• Work needs specific changes
• Artist should make corrections and resubmit
• Include clear notes on what to fix
• Task returns to artist’s queue

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Work in Progress (WIP)

• Review is ongoing
• Artist can continue working
• More iterations expected
• Keeps task active

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Approval Workflow

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Quick Approval

1. Review the preview
2. Add a brief positive comment
3. Set status to Approved
4. Submit

Looks great! The timing and weight are perfect. 
Animation approved.

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Requesting Retakes

1. Review thoroughly and note all issues
2. Add detailed feedback with annotations
3. Set status to Retake
4. Submit

Good start, but needs some adjustments:

1. The shoulder rotation at frame 23 is breaking - check the rig
2. Add more overlap on the hair secondary animation
3. The foot contact at frame 67 slides - need to fix the contact

Please address these and resubmit. Let me know if you have questions!

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Managing Multiple Reviews

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Batch Review Workflow

1. Filter your queue: Show only “Waiting for Approval” tasks
2. Sort by priority: Address urgent work first
3. Group by type: Review similar tasks together for consistency
4. Set time blocks: Dedicate specific times for reviews
5. Use keyboard shortcuts: Alt+arrows to navigate between tasks

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Multi-Selection Actions

1. Select multiple tasks (Ctrl/Cmd+Click)
2. Use the action panel to:
   • Assign to team members
   • Update status in bulk
   • Set due dates
   • Change priority

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Version Comparison

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Tracking Progress

1. View the latest submission
2. Switch to previous version
3. Compare quality improvements
4. Verify fixes were implemented
5. Track iteration count

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Checking Fixes

Steps:
1. Read your previous feedback
2. Check each note was addressed
3. Verify the fixes are correct
4. Look for any new issues introduced
5. Approve or provide additional notes

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Setting as Main Preview

1. Review and approve the task
2. Click Set Preview button
3. This image/frame becomes the entity thumbnail
4. Appears in listings, playlists, and production views

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Advanced Review Features

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Playlists for Review

• Dailies: Group today’s submissions for team review
• Milestone reviews: Collect work for client presentations
• Shot continuity: Review sequential shots together
• Department reviews: All work from a specific team

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Compare Mode

• View two versions side-by-side
• Synchronize playback
• Spot subtle differences
• Verify consistency across shots

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Review Statistics

• Tasks reviewed per day
• Average revision count before approval
• Common rejection reasons
• Fastest turnaround times

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Best Practices

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Troubleshooting

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Preview Won’t Play

• Wait for processing to complete (check upload time)
• Refresh the page
• Check if file format is supported
• Ask artist to re-upload if file is corrupted

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Can’t Add Annotations

• Ensure you’re in annotation mode (click pencil icon)
• Check browser compatibility (use latest Chrome/Firefox)
• Verify you have supervisor permissions
• Try on a different browser

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Status Won’t Change

• Ensure you have permission for this task type
• Check if task is locked by automation
• Verify you’re not in a read-only view
• Contact production manager if issue persists

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Next Steps