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Prompt Management

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Overview

• Multiple prompt versions - Track iterations and changes
• Variables - Placeholders for dynamic content
• Metadata - Category, description, and command shortcuts
• Production version - The current “live” version for quick access

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Accessing Prompts

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Prompt Groups List

• All your prompt groups organized by category
• Quick preview of each prompt
• Filtering and search capabilities
• Options to create new prompt groups

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Prompt Editor Modes

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Simple Mode

• Single prompt editor
• Basic metadata (name, description, command)
• Variable management
• Category selection

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Advanced Mode

• Version history and management
• Production version selection
• All versions visible in sidebar
• Advanced versioning controls

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Creating Prompts

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Creating a New Prompt Group

1. Navigate to the Prompts section
2. Click Create New Prompt or similar action button
3. The prompt editor opens with empty fields
4. Fill in the prompt details:
   • Name - A descriptive title for your prompt group
   • Category - Organize prompts by type or purpose
   • Description - Brief explanation of what the prompt does
   • Command - Optional slash command shortcut (e.g., /analyze)
   • Prompt Text - The actual prompt content
5. Add variables if needed (see Variables section below)
6. Click outside the editor or navigate away to auto-save

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Prompt Name

1. Click on the prompt name in the editor header
2. Edit the text
3. Press Enter or click away to save

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Prompt Editor

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Writing Prompts

• Markdown supported - Format with headers, lists, code blocks, etc.
• Variable syntax - Use {{variableName}} for placeholders
• Multi-line - Write detailed, structured prompts
• Auto-save - Changes save automatically when you stop editing

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Prompt Description

• Purpose of the prompt
• Best use cases
• Expected inputs or outputs
• Any special instructions

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Command Shortcuts

1. Enter a command in the Command field (e.g., analyze, summarize)
2. In conversations, type / followed by your command
3. The prompt is inserted with placeholders for variables

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Variables

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Adding Variables

1. In your prompt text, use double curly braces: {{variableName}}
2. LibreChat automatically detects variables in your prompt
3. The Variables section displays all detected variables
4. Click on a variable to edit its properties

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Variable Configuration

• Name - The identifier used in the prompt ({{name}})
• Label - Display name shown to users
• Type - Text, number, or other input types
• Default Value - Pre-filled value when the prompt is used
• Required - Whether the variable must be filled

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Using Variables in Prompts

Analyze the following {{documentType}} and provide insights on {{focusArea}}.

Document: {{documentContent}}

Please focus on:
1. {{aspect1}}
2. {{aspect2}}
3. {{aspect3}}

Provide your analysis in {{outputFormat}} format.

1. A dialog appears with fields for each variable
2. Fill in the values
3. The prompt is inserted with variables replaced

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Variable Best Practices

• Use descriptive names - {{userGoal}} vs {{var1}}
• Provide defaults - Helpful starting points for common values
• Mark required fields - Prevent incomplete prompt submissions
• Limit variables - Too many makes prompts cumbersome (aim for 3-7)

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Prompt Versions

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Creating New Versions

1. Make changes to your prompt text
2. The changes auto-save
3. A new version appears in the versions list (Advanced Mode)

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Version History

• All versions of the current prompt group
• Each version’s timestamp
• The production version indicator
• Options to select different versions

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Viewing Different Versions

1. Switch to Advanced Mode if needed
2. In the versions sidebar, click on any version
3. The editor loads that version’s content
4. You can view, edit, or set it as production

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Setting Production Version

1. Open the prompt in Advanced Mode
2. Select the version you want to make production
3. Click the rocket icon (Make Production button)
4. The version is now marked as production

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Deleting Versions

1. Select the version you want to delete
2. Click the delete button
3. Confirm the deletion

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Categories

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Selecting a Category

1. In the prompt editor, find the Category Selector (usually in the header or sidebar)
2. Click to open the category dropdown
3. Select a category from the list
4. The prompt group is automatically recategorized

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Available Categories

• Writing - Content creation, copywriting, creative writing
• Code - Programming, debugging, code review
• Analysis - Data analysis, research, evaluation
• Education - Learning, tutoring, explanations
• Business - Strategy, planning, reporting
• Custom - Create your own categories

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Category Icons

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Sharing Prompts

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How to Share a Prompt

1. Open the prompt you want to share
2. Click the Share button in the editor header
3. Configure sharing options:
   • Share with specific users
   • Share with groups
   • Make publicly accessible
4. Generate a share link or send invitations
5. Recipients can view and optionally import your prompt

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Shared Prompt Permissions

• View only - Others can see but not edit
• Edit - Collaborators can modify the prompt
• Share - Recipients can share with others

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Importing Shared Prompts

1. Open a shared prompt link
2. Review the prompt content
3. Click Import or Add to My Prompts
4. The prompt is copied to your prompt library
5. You can edit your copy independently

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Using Prompts in Conversations

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Inserting Prompts via Command

1. In any conversation, type /
2. Start typing your command name
3. Select the prompt from the autocomplete list
4. If the prompt has variables, a dialog appears
5. Fill in the variable values
6. Click Insert to add the prompt to your message

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Quick Access from Prompt List

1. Navigate to Prompts section
2. Click on a prompt to preview
3. Click Use in Chat or similar action
4. A new conversation opens with the prompt ready

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Auto-Send Prompts

1. Edit the prompt settings
2. Enable Auto-send option
3. When you use the prompt and fill variables, it sends automatically

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Advanced Features

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Always Make Production

1. Open prompt group settings
2. Toggle Always Make Production
3. Every new save becomes the production version immediately

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Prompt Templates

1. Design a prompt with placeholder structure
2. Use descriptive variables for all customizable parts
3. Save with a template-like name (e.g., “[Template] Analysis Framework”)
4. Duplicate and modify for specific use cases

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Admin Settings (For Admins)

• Set global prompt access policies
• Create organization-wide prompt libraries
• Manage sharing permissions
• Configure default categories

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Managing Your Prompts

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Organizing Prompts

• Use categories consistently - Helps with filtering and discovery
• Name clearly - Prompt names should indicate purpose
• Archive unused prompts - Keep your active list focused
• Document complex prompts - Add detailed descriptions

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Prompt Maintenance

• Review periodically - Update prompts as best practices evolve
• Test variations - Use versions to A/B test different approaches
• Gather feedback - Note which prompts work well
• Clean up versions - Delete experimental or broken versions

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Filtering Prompts

• Filter by category
• Search by name or content
• Sort by created date, updated date, or name
• Show only your prompts or shared prompts

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Tips and Best Practices

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Writing Effective Prompts

• Be specific - Clear instructions yield better results
• Structure with sections - Use headers and lists for complex prompts
• Provide context - Include background information when needed
• Use examples - Show the AI what you’re looking for
• Iterate - Test and refine prompts over time

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Variable Design

• Logical grouping - Related variables should flow naturally
• Clear labels - Users should understand what to input
• Sensible defaults - Save time with common values pre-filled
• Validation - Mark required fields appropriately

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Version Control

• Meaningful changes - Don’t create versions for trivial edits
• Production discipline - Only promote well-tested versions
• Keep history - Versions show evolution of your prompt
• Document major versions - Note what changed in descriptions

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Troubleshooting

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Prompt Not Saving

• Check your internet connection
• Verify you have edit permissions
• Try refreshing the page and re-entering changes

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Variables Not Detected

• Ensure you’re using double curly braces: {{variable}}
• Check for typos in variable names
• Variables should be one word or use underscores: {{my_variable}}

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Command Not Working

• Verify the command is set in prompt settings
• Commands should be unique (no duplicates)
• Try typing the full command name
• Check that the prompt is saved and production version is set

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Can’t Share Prompt

• Sharing may be disabled by your administrator
• You may not have share permissions for this prompt
• Check that you’re the owner or have been granted share rights

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Keyboard Accessibility

• Tab - Navigate between fields and controls
• Enter - Save inline edits, confirm actions
• Escape - Cancel edits, close dialogs
• Arrow keys - Navigate lists and dropdowns