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Learn how to create an event, set sustainability goals, configure event settings, and publish your event to start accepting registrations.

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Overview

Creating an event on EcoEvents involves four main stages:
  1. Setting up basic event information
  2. Configuring sustainability goals
  3. Customizing event settings
  4. Publishing and promoting your event
All events on EcoEvents are designed with sustainability in mind. You’ll be guided through setting environmental impact goals throughout the creation process.

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Creating Your First Event

1

Navigate to Create Event

From your dashboard, click the Create Event button in the top right corner, or navigate to the Events section and select New Event.
2

Enter Basic Event Information

Fill in the essential details for your event:
  • Event Name: Choose a clear, descriptive name
  • Event Type: Select from Conference, Workshop, Webinar, Festival, or Networking
  • Date & Time: Set start and end times (supports multiple time zones)
  • Location: Enter venue address or select “Virtual Event”
  • Capacity: Set maximum attendee limit
{
  "name": "Green Tech Summit 2026",
  "type": "conference",
  "startDate": "2026-06-15T09:00:00Z",
  "endDate": "2026-06-17T18:00:00Z",
  "location": {
    "type": "venue",
    "address": "123 Sustainability Ave, Portland, OR",
    "venue": "Portland Convention Center"
  },
  "capacity": 500
}
Virtual and hybrid events automatically have a lower carbon footprint. EcoEvents will calculate this advantage for you.
3

Add Event Description and Details

Create a compelling description that highlights:
  • Event purpose and objectives
  • Target audience
  • Key topics or activities
  • Sustainability initiatives
Use the rich text editor to format your content, add images, and embed videos.
4

Configure Registration Settings

Set up how attendees will register:
  • Registration Type: Free, Paid, or Tiered pricing
  • Early Bird Discounts: Optional time-limited pricing
  • Registration Deadline: Set cutoff date
  • Required Information: Select fields (name, email, company, dietary preferences)
  • Custom Questions: Add event-specific questions
const registrationConfig = {
  type: 'tiered',
  tiers: [
    {
      name: 'Early Bird',
      price: 199,
      available: 100,
      deadline: '2026-04-15'
    },
    {
      name: 'Standard',
      price: 299,
      available: 300,
      deadline: '2026-06-01'
    },
    {
      name: 'Last Minute',
      price: 399,
      available: 100
    }
  ],
  requiredFields: ['name', 'email', 'company', 'dietaryPreferences'],
  customQuestions: [
    {
      question: 'How did you hear about this event?',
      type: 'multipleChoice',
      options: ['Social Media', 'Email', 'Colleague', 'Other']
    }
  ]
};

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Setting Sustainability Goals

1

Access Sustainability Settings

Navigate to the Sustainability tab in your event creation workflow. This is where you’ll define your environmental impact goals.
2

Set Carbon Reduction Targets

Define your carbon footprint reduction goals:
  • Baseline Comparison: Choose a previous event or industry average
  • Reduction Target: Set percentage reduction goal (e.g., 30% reduction)
  • Focus Areas: Select priority areas (travel, energy, waste, catering)
interface SustainabilityGoals {
  baselineEvent?: string;
  carbonReductionTarget: number; // percentage
  focusAreas: Array<'travel' | 'energy' | 'waste' | 'catering'>;
  certificationTarget?: 'ISO20121' | 'CarbonNeutral' | 'NetZero';
}

const goals: SustainabilityGoals = {
  carbonReductionTarget: 35,
  focusAreas: ['travel', 'energy', 'catering'],
  certificationTarget: 'CarbonNeutral'
};
3

Configure Green Initiatives

Enable and configure sustainability features:
  • Digital-First Policy: Eliminate printed materials
  • Local Sourcing: Prioritize local vendors and caterers
  • Zero Waste Target: Set waste diversion goals
  • Green Transportation: Encourage public transit, carpools, bike parking
  • Renewable Energy: Request venue uses renewable energy sources
Each initiative you enable provides attendees with specific actions they can take to support your sustainability goals.
4

Set Up Impact Tracking

Choose which metrics to track:
  • Attendee travel emissions
  • Venue energy consumption
  • Waste generated and diverted
  • Water usage
  • Catering food miles
EcoEvents will automatically collect this data throughout your event lifecycle.

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Configuring Advanced Settings

1

Customize Event Branding

Upload your event logo, select brand colors, and customize the registration page design to match your organization’s identity.
const branding = {
  logo: '/uploads/green-tech-summit-logo.png',
  primaryColor: '#2D8B3E',
  secondaryColor: '#7CB342',
  customCSS: '.registration-header { background: linear-gradient(135deg, #2D8B3E, #7CB342); }'
};
2

Set Up Email Notifications

Configure automated emails:
  • Registration confirmation
  • Payment receipts
  • Event reminders (1 week, 1 day, 1 hour before)
  • Sustainability tips for attendees
  • Post-event thank you with impact report
Customize email templates with your branding and messaging.
3

Configure Integrations

Connect third-party tools:
  • Calendar Systems: Google Calendar, Outlook, iCal
  • Payment Processors: Stripe, PayPal
  • Communication: Slack, Microsoft Teams
  • Analytics: Google Analytics, Mixpanel
See the Integrations Guide for detailed setup instructions.
4

Set Permissions and Team Access

Invite team members and assign roles:
  • Admin: Full event management access
  • Editor: Can modify event details and settings
  • Coordinator: Can manage attendees and check-ins
  • Viewer: Read-only access to event data
const teamMembers = [
  { email: '[email protected]', role: 'admin' },
  { email: '[email protected]', role: 'coordinator' },
  { email: '[email protected]', role: 'editor' }
];

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Publishing Your Event

1

Review Event Details

Before publishing, review all settings:
  • Verify all dates, times, and location information
  • Test registration flow
  • Check payment processing setup
  • Review automated emails
  • Confirm sustainability goals are properly configured
Once published, some settings (like event date and capacity) may have limited editability if attendees have already registered.
2

Preview Event Page

Use the Preview button to see your event page as attendees will see it. Test on both desktop and mobile devices.
3

Publish Event

When ready, click Publish Event. Your event will immediately become visible and open for registration.You’ll receive a confirmation with:
  • Public event URL
  • Registration link
  • Embeddable widget code
  • Social media sharing content
4

Promote Your Event

Use the built-in promotion tools:
  • Share directly to social media
  • Copy registration link for email campaigns
  • Download promotional graphics highlighting sustainability aspects
  • Export attendee referral links for word-of-mouth promotion
Events with clear sustainability goals see 40% higher engagement when promoted through eco-conscious networks.

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Event Visibility Settings

Control who can discover and register for your event:
  • Public: Listed in EcoEvents directory, searchable, anyone can register
  • Unlisted: Direct link required, not in directory, anyone with link can register
  • Private: Invitation-only, requires attendee approval
  • Internal: Restricted to your organization’s domain
const visibilityOptions = {
  visibility: 'public',
  requireApproval: false,
  allowedDomains: [], // empty = all domains
  maxRegistrationsPerEmail: 1
};

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Best Practices

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Start with Clear Objectives

Define your event’s purpose and sustainability targets before diving into details. This helps maintain focus throughout the creation process.

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Set Realistic Capacity

Consider venue size, staffing, and sustainability impact when setting capacity. Smaller, well-executed events often have better outcomes.

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Communicate Sustainability Upfront

Highlight your green initiatives in the event description. Attendees who value sustainability are more likely to register and participate actively.

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Enable All Relevant Tracking

The more data points you track, the better your post-event impact report will be. Enable all relevant metrics during setup.

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Test the Registration Flow

Always test the complete registration process before publishing. Have a colleague complete a test registration to catch any issues.

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Plan for Accessibility

Ensure your event is accessible to all attendees. Include information about wheelchair access, dietary accommodations, and assistive technologies.

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Next Steps

After creating your event:
  1. Set up attendee management workflows
  2. Configure impact tracking and reporting
  3. Enable integrations with your existing tools
  4. Review the API documentation for programmatic event management

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Common Issues

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Event Won’t Publish

  • Ensure all required fields are completed
  • Verify payment processor is properly configured for paid events
  • Check that sustainability goals have at least one focus area selected

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Registration Not Working

  • Confirm event capacity hasn’t been reached
  • Check that registration deadline hasn’t passed
  • Verify payment processor credentials are valid

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Sustainability Goals Seem Incorrect

  • Recalculate baseline after updating event details
  • Ensure location information is complete and accurate
  • Verify capacity and expected attendance numbers
For additional help, contact our support team or visit the help center.

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