Get started with EcoEvents
This guide will walk you through setting up your EcoEvents account and creating your first sustainable event. You’ll learn how to configure sustainability settings, invite attendees, and view your environmental impact metrics.Create your account
Sign up for EcoEvents and complete your organization profile.After verification, you’ll be redirected to your dashboard where you can start creating events.
- Web App
- API
- Visit the EcoEvents signup page
- Enter your organization details:
- Organization name: Your company or organization
- Email: Your work email address
- Password: At least 8 characters with one number
- Click Create Account
- Verify your email address by clicking the link sent to your inbox
Create your first event
Set up a new event with sustainability goals and environmental tracking.
Click Create Event to save your event. You’ll be redirected to the event dashboard.
Navigate to Event Creation
From your dashboard, click Create Event in the top right corner, or navigate to the Events tab and click + New Event.Configure Event Details
Fill out the basic information about your event:The name of your event (e.g., “Annual Tech Summit 2026”)
Event start date and time
Venue address or “Virtual” for online events
Estimated number of participants (used for carbon calculations)
Set Sustainability Goals
Choose the environmental initiatives you want to track for this event:Carbon Neutral
Carbon Neutral
Track and offset all carbon emissions from travel, venue energy, and catering
Zero Waste
Zero Waste
Minimize waste through composting, recycling, and reusable materials
Local Sourcing
Local Sourcing
Prioritize local vendors, food suppliers, and materials to reduce transportation emissions
Renewable Energy
Renewable Energy
Use venues powered by renewable energy sources
Virtual/Hybrid Options
Virtual/Hybrid Options
Reduce travel emissions by offering remote participation
EcoEvents automatically calculates baseline carbon emissions based on your event type, location, and attendee count. You can view detailed breakdowns in the Analytics section.
Invite attendees
Add participants and track registrations for your event.
Bulk Invite via CSV
The fastest way to invite multiple attendees:- Click Attendees in the event sidebar
- Click Import CSV
- Upload a CSV file with columns:
email,firstName,lastName,organization - Review the preview and click Send Invitations
Individual Invitations
Customize Invitation Settings
- Email Template
- Registration Questions
Customize the invitation email with your branding:
- Subject line: Event name is automatically included
- Message: Add a personal note or event highlights
- RSVP deadline: Set a registration cutoff date
- Sustainability pledge: Ask attendees to commit to eco-friendly practices
View sustainability metrics
Monitor your event’s environmental impact in real-time.
Access the Analytics Dashboard
Navigate to Analytics in your event sidebar to view comprehensive sustainability metrics.Key Metrics to Track
Carbon Footprint
Total CO₂ emissions in tonnes, broken down by category:
- Travel (attendee transportation)
- Venue (energy consumption)
- Catering (food production and waste)
- Materials (printed materials, signage)
Waste Reduction
Track waste diversion rates:
- Total waste generated
- Recycling rate
- Composting rate
- Landfill diversion percentage
Local Impact
Monitor local sourcing goals:
- Percentage of local vendors
- Miles saved from local sourcing
- Support for local businesses
Attendee Actions
Track participant engagement:
- Carpools organized
- Public transit usage
- Digital-first attendees
- Sustainability pledges signed
Example Analytics Query
Generate Reports
Create shareable sustainability reports for stakeholders:- Click Generate Report in the Analytics dashboard
- Select report type:
- Executive Summary: High-level metrics and achievements
- Detailed Analysis: Comprehensive breakdown with recommendations
- Comparison Report: Compare with similar events or industry benchmarks
- Choose format: PDF, CSV, or interactive web report
- Share directly via email or download for distribution
Reports include visual charts, year-over-year comparisons, and actionable recommendations for improving sustainability in future events.
Next Steps
Now that you’ve created your first event, explore these features to maximize your impact:Event Management
Learn advanced event configuration and management features
Tracking Impact
Learn how to measure and reduce your event’s environmental impact
API Integration
Integrate EcoEvents with your existing tools and workflows
Managing Attendees
Handle registrations, check-ins, and attendee communications
Technology Stack
EcoEvents is built with modern, scalable technologies:- Frontend: React 19 with TypeScript and Vite
- Backend: Express 5 with Node.js
- Database: PostgreSQL with Sequelize ORM
- API: RESTful architecture with JWT authentication
Need Help?
Documentation
Browse the complete documentation
Support
Contact our support team
GitHub Repository
Explore the source code and contribute
Integrations
Connect with your favorite tools and services