Sharing options
Noteverse offers flexible sharing options to fit your needs:- Private: Only you can access the note
- Shared: Specific users you invite can access the note
- Public: Anyone with the link can view the note
Sharing with specific users
Invite specific people to collaborate on your note:Open the share menu
Click the Share button in the top-right corner of the note editor. This button is only visible if you’re the note owner.
Add collaborators
Enter the email addresses of the users you want to share with. You can add multiple users at once.
Set permissions
Choose the permission level for each user:
- View: User can read the note and see live updates but cannot edit
- Edit: User can modify the note content and title
Setting permissions
Choose the right permission level for each collaborator:View permission
Users with View permission can:- Read the entire note
- See live updates as others edit
- See who else is viewing or editing
- Add comments to discuss the content
- Search within the note
- Edit the title or content
- Change categories or tags
- Modify sharing settings
- Delete the note
Edit permission
Users with Edit permission can:- Everything View users can do, plus:
- Modify the note title and content
- Make changes that sync in real-time
- See and work alongside other editors
- Add formatting and rich content
- Change the note’s visibility settings
- Remove or add other collaborators
- Delete the note (only the owner can delete)
Only the note owner can manage sharing settings and permissions. Collaborators with Edit permission can modify content but not sharing.
Public vs private sharing
Private notes
- Default setting: All new notes start as Private
- Access: Only you can view and edit
- Security: Not accessible via direct link or search
- Best for: Personal notes, drafts, sensitive information
Shared notes
- Selective access: Only invited users can access
- Controlled permissions: Set View or Edit for each user
- Real-time collaboration: Edit permission enables live collaboration
- Best for: Team projects, collaborative documents, shared information
Public notes
- Open access: Anyone with the link can view
- Featured visibility: Appears in the featured notes section
- Read-only for public: Public viewers cannot edit (only invited users with Edit permission can modify)
- Best for: Published content, shared resources, public documentation
Changing from Private to Public makes your note discoverable. Change back to Private if you want to restrict access again.
Managing shared access
As the note owner, you can manage who has access:Viewing current collaborators
Open the Share menu to see:- List of all users with access
- Their current permission level (View or Edit)
- When they were granted access
Changing permissions
Update permission level
Click on their current permission level and select the new level (View or Edit).
Removing access
To revoke someone’s access to your note:- Open the Share menu
- Find the user in the collaborators list
- Click the remove or delete icon next to their name
- Confirm the removal
When you remove a user’s access, they will no longer be able to open the note. If they currently have it open, they’ll lose access when they refresh.
Sharing workflow examples
Team collaboration
- Create a new note with your initial content
- Share with team members using Edit permission
- Team members can work together in real-time
- Everyone sees live updates and can contribute simultaneously
Document review
- Complete your draft note
- Share with reviewers using View permission
- Reviewers can read and add comments
- You maintain full control over content while gathering feedback
Public documentation
- Write and finalize your content
- Change visibility to Public
- Share the link with your audience
- Note appears in featured notes for discoverability
- Keep Edit permission for only trusted collaborators
Understanding access levels
Here’s how access is determined:- Owner: Full control - can edit, share, change visibility, and delete
- Shared with Edit: Can modify content and collaborate in real-time
- Shared with View: Can read and comment but not edit
- Public viewers: Can read if note is Public, but cannot edit or comment
Sharing best practices
- Review before sharing: Ensure your note is ready before granting access
- Use View for feedback: When you want input without direct edits
- Use Edit for collaboration: When working together on content
- Regular access audits: Periodically review who has access and remove those who no longer need it
- Be cautious with Public: Only make notes Public if you’re comfortable with open access