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Overview

The Campus calendar helps you coordinate academic activities, track important dates, and never miss an event. Whether it’s a lecture, lab session, conference, or study group meeting, the calendar keeps your academic community synchronized.

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Viewing the Calendar

Access the calendar from the main navigation:
  1. Click Calendar in the top menu
  2. View events in a visual calendar grid
  3. See event details in the sidebar
  4. Navigate between months using the arrow buttons

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Calendar Views

The calendar displays:
  • Event titles on their scheduled dates
  • Color-coded event types
  • Multiple events per day (stacked)
  • Time information on hover

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Creating Events

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Basic Event Creation

  1. Navigate to the Calendar page
  2. Click Create Event
  3. Fill in the event details:
    • Title: Event name (required)
    • Description: What the event is about
    • Start Date & Time: When the event begins
    • End Date & Time: When the event concludes
  4. Click Create to publish
You automatically become the event organizer when you create an event, giving you permission to edit or delete it later.

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Event Scopes

Events can be associated with different scopes:
ScopeVisibilityUse Case
GlobalAll Campus usersUniversity-wide events, public lectures
SpaceSpace members onlyDepartment meetings, lab sessions
GroupGroup members onlyCourse deadlines, team meetings
CourseCourse enrolleesClass sessions, exam dates

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Location Information

Add location details as JSON: 
{
  "building": "Science Hall",
  "room": "201",
  "address": "123 University Ave"
}
Future versions will include structured location fields and map integration.

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Managing Events

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Editing Events

Only event creators can edit:
  1. Click on the event in the calendar
  2. Select Edit from the event details
  3. Modify the information
  4. Save changes

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Deleting Events

  1. Open the event details
  2. Click Delete
  3. Confirm deletion
Deleting an event also removes all RSVP records. Participants will not be notified automatically.

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RSVP System

Participants can indicate their attendance status:

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RSVP Statuses

  • Going: Confirmed attendance
  • Maybe: Tentative, considering attending
  • Declined: Not attending

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How to RSVP

  1. Click on an event in the calendar
  2. Select your RSVP status
  3. Your response is saved automatically

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Managing Your RSVPs

You can change your RSVP at any time:
  • View events you’ve RSVPed to
  • Update your status as plans change
  • Remove your RSVP entirely

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Calendar Export

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ICS File Export

Download events to your personal calendar app:
  1. Open an event’s detail page
  2. Click the Export or Download ICS button
  3. Import the .ics file into:
    • Google Calendar
    • Apple Calendar
    • Outlook
    • Any iCal-compatible application

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ICS UID

Each event has a unique identifier (icsUid) for calendar synchronization:
  • Prevents duplicate imports
  • Enables updates to sync across systems
  • Follows iCalendar standards
Export recurring events individually or subscribe to a calendar feed to stay automatically updated.

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Reminders

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Setting Reminders

Events can include reminder lead times:
  • 15 minutes before
  • 30 minutes before
  • 1 hour before
  • 1 day before
  • Custom timing
Reminders help ensure you never miss important events.
Reminders are currently set per-event. Future updates will support user-specific reminder preferences.

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Finding Events

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Date Selection

Click any date in the calendar to:
  • View all events scheduled for that day
  • See detailed event information
  • Quickly RSVP to multiple events

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Event Filtering

Filter visible events by:
  • Scope: Global, Space, Group, Course
  • RSVP Status: Events you’re attending
  • Date Range: Specific time periods

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Use Cases

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Academic Courses

Create recurring events for:
  • Lecture schedules
  • Lab sessions
  • Office hours
  • Exam dates
  • Assignment deadlines
Example:
“CS 101 Lecture” - Every Monday & Wednesday, 10:00 AM - 11:30 AM

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Research Seminars

Schedule department-wide events:
  • Guest speaker presentations
  • Weekly research meetings
  • Journal clubs
  • Dissertation defenses

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Student Activities

Coordinate extracurricular events:
  • Club meetings
  • Study groups
  • Social gatherings
  • Volunteer activities

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Administrative Events

Track important dates:
  • Registration deadlines
  • Holiday breaks
  • Faculty meetings
  • Campus-wide ceremonies

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Multi-Day Events

Create events spanning multiple days:
  1. Set the start date and time
  2. Set the end date and time on a different day
  3. The event appears across all days in the calendar
Examples:
  • Academic conferences (3-5 days)
  • Final exam periods (1-2 weeks)
  • Field research trips (multiple days)
  • Study abroad programs (full semester)

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Time Zone Handling

Event times are stored and displayed based on:
  • Your browser’s local time zone
  • Server time zone for consistency
  • ICS exports include time zone information
When traveling, events will display in your local time zone automatically.

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Collaboration Features

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Event Participants

The event system tracks:
  • Who created each event
  • RSVP counts by status
  • Attendee lists (for organizers)

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Visibility Control

Event creators can control:
  • Who can see the event (via scope)
  • Whether RSVP lists are public
  • Edit permissions

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Best Practices

Event Naming
  • Use clear, descriptive titles
  • Include course codes or project names
  • Add location in the title if space is limited
Timing
  • Create events well in advance
  • Update times if they change
  • Cancel events rather than deleting if people have RSVPed
Descriptions
  • Include agenda or topics
  • Add preparation requirements
  • Link to related materials or resources
  • Specify if attendance is mandatory or optional
Scope Selection
  • Use global for university-wide events
  • Keep course events scoped to the course
  • Private events for small group meetings

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Accessibility

The calendar interface includes:
  • Keyboard navigation support
  • Screen reader compatibility
  • Focus management for modals
  • ARIA labels for interactive elements
  • Visual indicators for different states
Use the Tab key to navigate calendar dates, and Enter to select and view events.

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