Overview
Vehicle Management is the core of SGIVU’s inventory system, allowing you to catalog cars and motorcycles, track availability status, and manage vehicle images. Whether you’re adding new inventory or updating existing vehicles, this module provides comprehensive tools for vehicle data management.Managing Vehicles
Adding a New Vehicle
Access Vehicle Management
Navigate to the Vehicle Management section from your dashboard. You need the
vehicle:create permission to add new vehicles.Enter Vehicle Details
Fill in the vehicle information:
- Make and Model: Manufacturer and specific model name
- Year: Manufacturing year
- VIN: Vehicle Identification Number (unique identifier)
- Type: Car or Motorcycle
- Color: Exterior color
- Mileage: Current odometer reading
- Price: Asking or sale price
- Description: Detailed description of features and condition
Set Availability Status
Choose the vehicle’s current status:
- Available: Ready for sale
- Unavailable: Reserved, in maintenance, or otherwise not for sale
Add Vehicle Images
Upload photos of the vehicle. See the Image Management section below for detailed steps.
Updating Vehicle Information
Edit Vehicle Details
You can update any vehicle information at any time by searching for the vehicle and selecting edit. Common updates include price changes, status updates, and condition descriptions.
Searching for Vehicles
SGIVU offers advanced search capabilities to quickly find vehicles in your inventory:By VIN
Search using the unique Vehicle Identification Number for exact matches.
By Make and Model
Filter by manufacturer and model name to browse specific vehicle types.
By Status
View only available or unavailable vehicles.
Advanced Filters
Combine multiple criteria like year range, price range, mileage, and vehicle type for precise results.
Image Management
Vehicle photos are essential for showcasing your inventory. SGIVU uses cloud storage to efficiently manage high-quality vehicle images.Uploading Vehicle Photos
Request Upload
From the vehicle detail page, select “Add Images”. The system will prepare a secure upload link.
Select Photos
Choose one or more photos from your device. Supported formats:
- JPEG (.jpg, .jpeg)
- PNG (.png)
- WebP (.webp)
Upload to Cloud
Your images are uploaded directly to secure cloud storage. This ensures fast loading and reliable access.
Managing Vehicle Images
Primary Image
The first image you upload automatically becomes the primary image for the vehicle. This is the main photo displayed in listings and search results.
Reordering Images
When you delete the primary image, the system automatically promotes the next oldest image to primary status, ensuring your vehicle always has a main photo.
Deleting Images
You can remove individual images at any time. Deleted images are permanently removed from cloud storage.
Image Best Practices
High Quality
Use clear, well-lit photos that showcase vehicle details and condition.
Multiple Angles
Include photos from all angles: front, rear, sides, and interior.
Detail Shots
Add close-up images of special features, upgrades, or any damage.
Consistent Lighting
Take photos in good lighting conditions for accurate color representation.
Vehicle Status Management
Available Status
Vehicles marked as “Available” are:- Visible in customer-facing catalogs
- Available for purchase/sale contracts
- Included in inventory reports
- Featured in demand predictions
Unavailable Status
Mark vehicles as “Unavailable” when they are:- Reserved for a specific customer
- Under maintenance or repair
- Pending paperwork completion
- Temporarily removed from sale
Status Changes
You can toggle vehicle status at any time. Status changes take effect immediately across the platform.
Vehicle Types
SGIVU supports two main vehicle categories:Cars
Automobiles including sedans, SUVs, trucks, and vans. Track standard automotive specifications.
Motorcycles
Two-wheeled vehicles with specialized fields for motorcycle-specific details.
Integration with Other Features
Purchase/Sale Contracts
Vehicles in your inventory can be selected when creating purchase or sale contracts. The system automatically updates vehicle status based on contract state.Demand Prediction
Vehicle data feeds into SGIVU’s machine learning system to predict demand by vehicle segment, helping you optimize inventory.Client Management
Link vehicles to clients through contracts, creating a complete transaction history for each vehicle.Troubleshooting
Image upload fails
Image upload fails
Ensure your image is in a supported format (JPEG, PNG, or WebP). Check your internet connection and try again. Very large files may need to be compressed before upload.
Cannot change vehicle status
Cannot change vehicle status
Verify you have the
vehicle:update permission. If the vehicle is part of an active contract, you may need to resolve the contract first.Search returns no results
Search returns no results
Check your filter settings and search terms. Ensure the vehicles you’re looking for match your search criteria.
CORS errors when uploading images
CORS errors when uploading images
This is a configuration issue. Contact your system administrator to verify cloud storage CORS settings.
Primary image not updating
Primary image not updating
Try refreshing the page. If the issue persists, the image may not have finished uploading or confirming.
Security and Privacy
Secure Storage
All vehicle images are stored in secure cloud storage with restricted access. Upload URLs are time-limited and single-use for maximum security.
Permission-Based Access
Only users with appropriate permissions can view, create, modify, or delete vehicles. All actions are logged for audit purposes.