Overview Quotes represent price quotations from vendors for requested materials. They are typically generated in response to requisitions and serve as the basis for creating purchase orders once approved.
Quote Object Unique identifier for the quote
The quote reference number
Justification for the quote request
Array of articles included in the quote Batch information for the article Part number of the article
Unit of measurement Unit value (e.g., “EA”, “LB”, “KG”)
Unit label (e.g., “Each”, “Pound”, “Kilogram”)
URL or path to article image
Subtotal before any additional charges
Vendor providing the quote Vendor type: PROVEEDOR (Supplier) or BENEFICIARIO (Beneficiary)
Related requisition order Show Requisition properties
Date when the quote was created or received
User who created the quote
Current status of the quote (e.g., PENDING, APPROVED, REJECTED, EXPIRED)
Example Response { "id" : 3456 , "quote_number" : "QTE-2026-067" , "justification" : "Quotation requested for hydraulic system components" , "article_quote_order" : [ { "batch" : { "name" : "Hydraulic Components Q1-2026" }, "article_part_number" : "HYD-4521-B" , "quantity" : 5 , "unit_price" : "1250.00" , "unit" : { "id" : 1 , "value" : "EA" , "label" : "Each" }, "image" : "/storage/quotes/hyd-4521-b.jpg" }, { "batch" : { "name" : "Hydraulic Components Q1-2026" }, "article_part_number" : "HYD-9876-C" , "quantity" : 3 , "unit_price" : "850.00" , "unit" : { "id" : 1 , "value" : "EA" , "label" : "Each" }, "image" : "/storage/quotes/hyd-9876-c.jpg" } ], "sub_total" : 8800.00 , "total" : 8800.00 , "vendor" : { "id" : 42 , "name" : "Aviation Parts International" , "phone" : "+1-305-555-0199" , "type" : "PROVEEDOR" , "address" : "1234 Aviation Blvd, Miami, FL 33142" , "email" : "[email protected] " }, "requisition_order" : { "id" : 1234 , "order_number" : "REQ-2026-001" , "status" : "PENDING_QUOTE" }, "quote_date" : "2026-03-11T09:15:00Z" , "created_by" : "[email protected] " , "status" : "APPROVED" }
Quote Workflow
Quote Request
A quote is requested based on an approved requisition
Vendor Response
Vendors provide pricing and availability information
Quote Review
Procurement team reviews and compares quotes from multiple vendors
Quote Approval
Selected quote is approved and ready for purchase order creation
Purchase Order
An approved quote is converted into a purchase order
Quote Status Values Common status values for quotes:
PENDING - Quote has been requested but not yet receivedRECEIVED - Quote received from vendor and under reviewAPPROVED - Quote approved and ready for PO generationREJECTED - Quote rejected (better alternative found or pricing unacceptable)EXPIRED - Quote validity period has passedCONVERTED - Quote has been converted to a purchase order
General Sales Report Quotes are part of the general sales reporting structure:
The originating requisition
Related purchase order (if quote was approved and converted)
Array of quotes obtained for the requisition
Best Practices
Multiple Quotes Request quotes from multiple vendors to ensure competitive pricing
Quote Validity Track quote expiration dates to avoid delays in procurement
Documentation Maintain article images and vendor documentation with each quote
Price Comparison Compare unit prices across quotes, accounting for quantities and shipping
