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Learners are the end-users of Karma LMS — the people who take courses, complete assessments, and accumulate progress. Admins and instructors manage learner accounts, control enrollment, and review learner performance from the Users section of the platform.

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Adding a learner

1

Navigate to Users

From the left sidebar, select Users. You will see a searchable, filterable list of all accounts on the platform.
2

Create a new account

Click Invite User or Create User in the top-right corner.
  • Invite User — sends an email invitation to the learner. They set their own password during account activation.
  • Create User — creates the account immediately with a temporary password. The learner is prompted to change it on first login.
Fill in the learner’s first name, last name, and email address.
3

Assign the Learner role

Set the user’s role to Learner. This grants access to enrolled courses and the learner dashboard, but not to course authoring or administrative tools. Click Save to create the account.
4

Enroll the learner in a course (optional)

After saving, you can immediately enroll the learner in one or more courses from their profile page. Click Enroll in Course, search for the course, and confirm. The learner will see the course in their dashboard on next login.

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Enrollment workflows

When a course is set to Open enrollment, learners can browse the course catalog and click Enroll to join on their own. No admin action is required. This is suitable for on-demand, self-paced content available to all users.

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Learner profile

Each learner has a profile page accessible to admins and instructors at Users → [Learner Name]. The profile contains:
  • Personal information — name, email, role, account creation date, and last active date.
  • Enrolled courses — a list of every course the learner is enrolled in, with current progress percentage.
  • Completion status — courses marked as complete, in-progress, or not started.
  • Assessment history — scores and attempt dates for any quizzes or assessments the learner has taken.
Learners can view their own profile and progress by navigating to My Profile in the top-right account menu.

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Bulk enrollment

To enroll multiple learners at once, use the bulk enrollment tools available in the Courses → [Course Name] → Learners tab.
1

Open the course learner list

Navigate to the course and open the Learners tab.
2

Click Bulk Enroll

Click Bulk Enroll to open the enrollment dialog.
3

Upload a CSV or select users

Either upload a CSV file with a column of learner email addresses, or use the multi-select search to choose learners from the existing user list.CSV format:
learners.csv
email
[email protected]
[email protected]
[email protected]
4

Confirm enrollment

Review the list of learners to be enrolled and click Confirm. Enrolled learners receive an email notification with a link to the course.
Learner data — including names, email addresses, progress records, and assessment scores — is treated as personally identifiable information (PII). Karma LMS does not share learner data with third parties. Admins should follow their organization’s data retention and privacy policies when exporting or archiving learner records.

Courses

Create and manage the courses your learners enroll in.

Progress Tracking

Monitor individual and class-wide learner progress and completion.

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