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Overview

Neuron Meet gives meeting hosts complete control over their meeting rooms. From creating a room to managing participants and settings, hosts have powerful tools to ensure productive and secure meetings.

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Creating a Meeting Room

Authenticated users can create meeting rooms instantly.
1

Navigate to the Home Page

Go to the Neuron Meet homepage while logged in.
2

Click Create Meeting

Click the “Create Meeting” or “New Meeting” button.
3

Configure Room Settings (Optional)

Set your room preferences:
  • Room name/title
  • Maximum participants (default: 50-100)
  • Waiting room (enable/disable)
  • Other privacy settings
4

Create the Room

Click “Create” to generate your meeting room.
5

Share the Room Code

You’ll receive a unique room code (format: xxx-xxx-xxx). Share this code or the full meeting link with participants.
Room codes are unique 9-character strings in the format abc-def-ghi (three groups of three lowercase letters). They’re easy to read over the phone and share via email or messaging.

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Room Code Format

  • Format: xxx-xxx-xxx (e.g., abc-def-ghi)
  • Length: 9 lowercase letters separated by hyphens
  • Uniqueness: Each code is unique and generated randomly
  • Easy to share: Simple format makes it easy to type or say aloud
Every room has a unique link: 
https://your-domain.com/join/abc-def-ghi
Participants can:
  • Click the link to go directly to the pre-join screen
  • Or enter the room code manually on the home page

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Sharing the Meeting

As a host, you can easily copy the meeting link:
  1. During the meeting, look at the control bar (bottom left)
  2. See your room code displayed
  3. Click the copy icon next to the code
  4. The full meeting link is copied to your clipboard
  5. Share via email, chat, or messaging apps
The meeting link and room code are shown at the bottom-left of the control bar during the meeting. Click the copy icon for instant clipboard access.

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Host Privileges

As the meeting host (the creator of the room), you have special privileges:

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Participant Management

View All Participants
  • See all participants in the Participants Panel
  • Host status indicated by a crown icon next to your name
  • See participant states: muted, video off, hand raised, presenting
Mute Participants
  1. Open the participants panel (P or click participants icon)
  2. Hover over a participant’s entry
  3. Click the three dots (more options) menu
  4. Select “Mute”
The participant will:
  • Be muted immediately
  • Receive a notification that they were muted by the host
  • See their microphone turn red
Remove Participants
  1. Open the participants panel
  2. Hover over a participant’s entry
  3. Click the three dots menu
  4. Select “Remove” (shown in red)
The participant will:
  • Be disconnected from the meeting immediately
  • See a “Removed by host” message
  • Need to rejoin using the room code (if the room isn’t locked)
Removing a participant disconnects them from the meeting. They can rejoin if the room is not locked. Use this feature responsibly.

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Room Lock Controls

Hosts can lock the meeting room to prevent new participants from joining: Locking the Room
  • Prevents new participants from joining
  • Existing participants remain in the meeting
  • Anyone trying to join will see a “Room is locked” error
Use cases for locking:
  • After all expected participants have joined
  • During sensitive discussions
  • To prevent meeting disruptions or “Zoom bombing”
Room locking is a host-only feature. Regular participants cannot lock or unlock rooms.

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Room Settings

Hosts can configure various room settings (some may be set during creation, others during the meeting):
Default: EnabledEnable or disable the in-meeting chat feature. When disabled, participants cannot send or view messages.
Default: EnabledControl whether participants can share their screens. When disabled, only the host can present.
Default: EnabledPermit unauthenticated users to join meetings. When disabled, only logged-in users can enter.
Default: DisabledRequire participants to wait in a lobby until the host admits them. Provides extra security for sensitive meetings.
Default: DisabledAutomatically mute all participants when they join. Useful for large webinars or presentations.
Default: 50-100 (configurable)Set a cap on how many people can join the meeting. Prevents overcrowding and ensures performance.

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Participant States & Indicators

Hosts can see detailed information about each participant:

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Status Icons

  • Crown icon 👑 - Meeting host
  • Microphone with slash - Participant is muted
  • Camera with slash - Participant’s video is off
  • Yellow hand - Participant has raised their hand
  • “Presenting” label - Participant is screen sharing

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Participant Information

For each participant, hosts can see:
  • Display name
  • Audio status (muted/unmuted)
  • Video status (on/off)
  • Hand raised status
  • Whether they’re screen sharing
  • Avatar or video preview

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Ending the Meeting

As the host, you can end the meeting for everyone:
1

Click the Leave Button

Click the red phone icon in the control bar.
2

Choose 'End Meeting' (if available)

Some implementations may show options to “Leave Meeting” (you leave, others stay) or “End Meeting” (everyone is disconnected).
When a meeting ends:
  • All participants are disconnected
  • The room becomes inactive
  • Chat messages are cleared
  • The room code may be deactivated (depending on settings)
If the host leaves without formally ending the meeting, participants may remain in the room, but some host-only features will be unavailable.

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Room Lifecycle

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Active Rooms

  • Created when a host starts a new meeting
  • Active as long as participants are present or the host hasn’t ended it
  • Participants can join using the room code
  • All features are functional

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Inactive/Ended Rooms

  • Meetings that have been formally ended
  • Room code may become invalid
  • Cannot be rejoined without creating a new meeting
  • Associated data (messages, participants) is cleared
Room codes are stored in the database along with room metadata, settings, and participant history for analytics and record-keeping.

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Managing Large Meetings

For meetings with many participants:

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Video Grid Pagination

  • The video grid shows up to 9 participants per page (3x3 grid)
  • Navigation controls appear when there are more than 9 people
  • Click left/right arrows or page dots to view additional participants

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Participant List

  • Open the participants panel to see everyone in the meeting
  • Scroll through the list to find specific people
  • Participant count is shown in the panel header: “Participants (23)“

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Best Practices for Large Meetings

Mute on Join

Enable “Mute participants on join” to reduce background noise in large meetings.

Disable Chat for Webinars

For one-way presentations, consider disabling chat to keep focus on the speaker.

Use Waiting Room

Enable waiting room for added security and to control when participants enter.

Limit Screen Sharing

Restrict screen sharing to hosts only during formal presentations.

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Room Security

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Protecting Your Meeting

1

Use Unique Room Codes

Each meeting has a unique, randomly generated code that’s hard to guess.
2

Lock the Room After Everyone Joins

Prevent unexpected guests by locking the room once all expected participants are present.
3

Enable Waiting Room for Sensitive Meetings

Manually admit each participant to ensure only authorized people join.
4

Monitor the Participants Panel

Regularly check who’s in the meeting. Remove unfamiliar participants immediately.
5

Don't Share Room Codes Publicly

Send room codes via secure channels (email, private messages) instead of posting them publicly.
If you notice an unauthorized participant, use the “Remove” option in the participants panel immediately. Then lock the room to prevent them from rejoining.

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Troubleshooting

  • Ensure you’re logged in (guests cannot create rooms)
  • Check your account permissions
  • Verify your internet connection
  • Try refreshing the page
  • Confirm you’re the meeting host (look for the crown icon next to your name)
  • Refresh the meeting page
  • Ensure you created the room or were designated as host
  • Verify the room code is correct
  • Check if the room is locked (unlock it if needed)
  • Ensure the room hasn’t reached max participants
  • Confirm the room is still active and hasn’t ended
  • Verify you’re the host (only hosts can remove participants)
  • Try clicking the three dots menu again
  • Refresh the page if the menu doesn’t appear
  • Click the copy icon next to the room code
  • Manually copy the code if clipboard access is blocked
  • Check browser permissions for clipboard access

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Best Practices

Set Clear Room Names

Use descriptive room names so participants know what the meeting is about.

Send Invites in Advance

Share the meeting link ahead of time so participants can prepare and join on time.

Test Before Important Meetings

Create a test room to familiarize yourself with host controls before critical meetings.

Monitor Participant List

Keep the participants panel open to see who’s in the meeting and their status.

Communicate Room Rules

At the start of the meeting, explain guidelines (e.g., mute when not speaking, use hand raise).

End Meetings Properly

Use the “End Meeting” option to ensure all participants are disconnected and the room is closed.
As a host, you can see everyone’s connection status and participation. Use the participants panel as your “control center” during meetings.

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