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Bodycam Management provides complete inventory control for body-worn cameras, allowing you to track device status, assignments, and availability across your organization.

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Overview

The Bodycam Management system enables you to:
  • Maintain complete bodycam inventory
  • Track device status (Available, Delivered, Lost, Maintenance, Decommissioned)
  • Search by code, serial number, IMEI, brand, or model
  • Filter by operational status
  • Manage device lifecycle from acquisition to decommissioning
  • Track assignments and deliveries
  • Monitor available inventory

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Bodycam Status Types

Bodycams can be in one of five statuses:

Available

Bodycam is in inventory and ready for assignment. Available for delivery to personnel.

Delivered

Bodycam is currently assigned to and in possession of an officer or unit.

Lost

Bodycam has been reported as missing or unaccounted for.

In Maintenance

Bodycam is undergoing repair, servicing, or technical evaluation.

Decommissioned

Bodycam has been permanently removed from service.

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Viewing Bodycam Inventory

The main bodycam list displays all devices with: Display Information:
  • Device code (unique identifier)
  • Serial number
  • IMEI (if applicable)
  • Brand and model
  • Current status
  • SD card number
  • Battery number
  • Acquisition date
  • Observations
Filtering and Search:
  • Search across code, serial number, IMEI, brand, and model
  • Filter by status using dropdown selector
  • Results paginated (10 per page)
  • Most recent devices shown first

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Creating New Bodycams

Add bodycams to inventory with complete device specifications:
1

Enter Device Code

Assign a unique device code (required, must be unique)
2

Record Serial Number

Enter manufacturer’s serial number (required, must be unique)
3

Add Device Details

Specify:
  • Brand: Camera manufacturer (required)
  • Model: Specific model (required)
  • IMEI: Device IMEI if applicable
4

Set Initial Status

Choose starting status (required):
  • Available (most common for new devices)
  • In Maintenance (if needs setup)
  • Other statuses as appropriate
5

Add Accessory Information

Record accessory details:
  • SD Card Number: Storage card identifier
  • Battery Number: Battery serial/identifier
6

Enter Acquisition Data

Document acquisition:
  • Acquisition Date: When device was obtained
  • Observations: Any special notes or conditions
The system automatically records who created each bodycam entry. This is stored in the usuario_creador field for audit purposes.
Validation Rules:
  • Device code must be unique
  • Serial number must be unique
  • Brand, model, and status are required fields
  • Status must be one of the five valid values

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Viewing Bodycam Details

The detail view shows complete information: Device Identification:
  • Device code
  • Serial number
  • IMEI
  • Brand and model
Current Status:
  • Status badge with color coding
  • Status change history (if available)
Accessory Information:
  • SD card number
  • Battery number
Administrative Data:
  • Acquisition date
  • Creating user
  • Observations
Assignment Information:
  • Current assignment (if delivered)
  • Assignment history
  • Delivery records
  • Return records

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Editing Bodycams

Update bodycam information as the device lifecycle progresses: Editable Fields:
  • Device code (with uniqueness validation)
  • Serial number (with uniqueness validation)
  • IMEI
  • Brand and model
  • Status (see Status Transitions)
  • SD card number
  • Battery number
  • Acquisition date
  • Observations
When changing status, consider the implications for any active assignments. For example, changing from “Delivered” to “Available” should typically coincide with processing a return.

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Status Transitions

Typical status workflows:
When bodycams arrive:
  1. Create bodycam with “Available” status
  2. Record accessories (SD card, battery)
  3. Device ready for assignment
When assigning to personnel:
  1. Status changes to “Delivered”
  2. Assignment record created
  3. Officer receives device
Status change typically handled automatically through the delivery system.
When device returns:
  1. Process return through delivery system
  2. Status changes to “Available”
  3. Device back in inventory
Status change typically handled automatically through the return system.
When repair needed:
  1. Change status to “In Maintenance”
  2. Document issue in observations
  3. Device unavailable for assignment
When repair complete:
  1. Change status to “Available”
  2. Note repair completion in observations
  3. Device ready for assignment again
When device missing:
  1. Change status to “Lost”
  2. Document circumstances in observations
  3. Device tracked as missing
When device recovered:
  1. Change status to “Available”
  2. Document recovery in observations
  3. May need maintenance check before redeployment
When removing from service:
  1. Change status to “Decommissioned”
  2. Document reason in observations
  3. Device permanently out of service
This is typically permanent. Consider carefully before decommissioning.

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Deleting Bodycams

Remove bodycams from the system:
  • Deletion is permanent
  • Removes all device data
  • Assignment and delivery history may be affected
Consider changing status to “Decommissioned” instead of deleting to maintain historical records and audit trail.

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Integration with Delivery System

Bodycam records integrate with the delivery/assignment system: Automatic Status Updates:
  • Creating a delivery changes status to “Delivered”
  • Processing a return changes status to “Available”
  • Marking as lost changes status to “Lost”
Assignment Tracking:
  • View current assignments from bodycam detail
  • Access complete assignment history
  • See all delivery and return records
  • Track which officer has which device
Availability Checks:
  • Only “Available” bodycams appear in assignment dropdowns
  • System prevents double-assignment
  • Real-time availability updates
The delivery system automatically maintains status consistency. Manual status changes should only be made when not using the delivery workflows.

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Searching and Filtering

Search Capabilities:
  • Text Search: Searches across code, serial number, IMEI, brand, and model simultaneously
  • Status Filter: Dropdown to filter by specific status
  • Combined Search: Use both text search and status filter together
Search Tips:
  • Partial matches work (searching “CAM” finds “CAM001”, “CAM002”, etc.)
  • Search is case-insensitive
  • Status filter shows device count for each status

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Accessory Tracking

SD Cards:
  • Record SD card number/identifier
  • Track which card is in which device
  • Useful for managing replacements
Batteries:
  • Record battery number/identifier
  • Track battery assignments
  • Important for maintenance and replacements
Consider including battery and SD card numbers in the device code or using a consistent numbering scheme for easy cross-reference.

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Bodycam Scopes (Database Queries)

The system provides pre-built query scopes for common operations: Available Bodycams: 
Bodycam::disponibles()->get()
Returns only bodycams with “Available” status. Delivered Bodycams: 
Bodycam::entregadas()->get()
Returns only bodycams currently delivered to personnel. Search by Code: 
Bodycam::porCodigo($search)->get()
Partial match search on device code. Search by Serial: 
Bodycam::porSerie($search)->get()
Partial match search on serial number.

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Helper Methods

Bodycam records provide convenient helper methods: Status Checks:
  • $bodycam->estaDisponible() - Returns true if status is “Available”
  • $bodycam->estaEntregada() - Returns true if status is “Delivered”
Assignment Info:
  • $bodycam->obtenerEntregaActual() - Gets current active assignment
Status Changes:
  • $bodycam->marcarComoEntregada() - Changes status to “Delivered”
  • $bodycam->marcarComoDisponible() - Changes status to “Available”
  • $bodycam->marcarComoPerdida() - Changes status to “Lost”
Display Helpers:
  • $bodycam->estado_formateado - Returns human-readable status
  • $bodycam->codigo_completo - Returns “CODE - SERIAL” format

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Best Practices

Use Consistent Coding

Establish a device code format (e.g., “BCM001”, “BCM002”) for easy identification and sorting.

Record All Accessories

Always enter SD card and battery numbers for complete inventory tracking.

Update Status Promptly

Change status immediately when device state changes for accurate availability.

Document Issues

Use observations field to note any problems, repairs, or special conditions.

Track Acquisition Dates

Record acquisition dates for warranty tracking and asset lifecycle management.

Use Delivery System

Rely on the delivery system for status changes when assigning to/from personnel.

Regular Status Reviews

Periodically review “Delivered” status devices to ensure assignments are current.

Decommission vs Delete

Prefer “Decommissioned” status over deletion to maintain historical records.

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