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Tutorials & Guides

Learn how to use AutoLog effectively with these step-by-step tutorials covering common tasks and workflows.

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Getting Started

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Initial Setup and Configuration

1

Create Your Account

If you’re a new user, your administrator will create your account and send you login credentials via email.When you first log in:
  1. Navigate to the login page
  2. Enter your email and password
  3. You’ll be redirected to the home dashboard
  4. Update your password in Settings > Security
2

Enable Two-Factor Authentication

Secure your account with 2FA:
  1. Go to Settings > Security
  2. Click “Enable Two-Factor Authentication”
  3. Scan the QR code with your authenticator app (Google Authenticator, Authy, etc.)
  4. Enter the verification code to confirm
  5. Save your backup codes in a secure location
2FA was introduced in v2.0.0 and is highly recommended for all users.
3

Customize Your Profile

Personalize your AutoLog experience:
  1. Navigate to Settings > Account
  2. Update your profile information (name, email, phone)
  3. Choose your preferred language (Spanish/English)
  4. Set your timezone for accurate timestamps
  5. Save your changes
4

Configure Appearance Settings

Customize the look and feel:
  1. Go to Settings > Appearance
  2. Choose between light and dark mode
  3. Select your preferred color scheme
  4. Adjust font settings if desired
  5. Use the live preview panel to see changes
  6. Save your preferences
The theme engine was overhauled in v2.1.0 with instant CSS variable updates.

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Vehicle Management

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Adding and Managing Vehicles

1

Access the Vehicles Module

From the main navigation:
  1. Click on “Vehicles” in the sidebar
  2. You’ll see a list of all vehicles in your fleet
  3. Use filters to narrow down the view if needed
2

Create a New Vehicle

To add a vehicle to your fleet:
  1. Click the “Add Vehicle” button (usually in the top-right)
  2. The vehicle drawer will open on the right side
  3. Fill in the required fields:
    • Vehicle name/identifier
    • Make and model
    • Year
    • VIN (Vehicle Identification Number)
    • License plate
    • Color
    • Status (Active, Maintenance, etc.)
  4. Optionally assign to a company or location
  5. Add any additional notes or specifications
  6. Press Enter or click Save to create the vehicle
Make sure you’re using AutoLog v2.3.2 or later - a bug that prevented saving when pressing Enter in the modal was fixed in this version.
3

Generate and Use Vehicle QR Codes

Each vehicle automatically gets a unique QR code:
  1. Open the vehicle detail page
  2. Find the QR code section
  3. Click “Download” or “Print” to get a physical copy
  4. Attach the QR code inside the vehicle (dashboard, sun visor, etc.)
Drivers can scan this QR code to:
  • Log vehicle usage
  • Report issues
  • Access vehicle information
  • Check in/check out
4

Edit Vehicle Information

To update vehicle details:
  1. Find the vehicle in the list
  2. Click the edit icon or vehicle name
  3. The vehicle drawer opens with current information
  4. Modify any fields as needed
  5. Save your changes
All changes are logged with timestamps and user information.
5

Track Vehicle Usage

Monitor how your vehicles are being used:
  1. Open the vehicle detail page
  2. Navigate to the “Usage” tab
  3. View usage logs, including:
    • Driver information
    • Check-in/check-out times
    • Odometer readings
    • Fuel consumption
    • Trip purposes
  4. Export usage data for reporting

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Asset Inventory Management

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Managing Your Asset Inventory

1

Navigate to Asset Inventory

Access the asset inventory system:
  1. Click “Assets” or “Inventory” in the main navigation
  2. You’ll see the complete asset list with filtering options
  3. The interface supports pagination for large inventories
The asset inventory list with advanced filtering was introduced in v2.3.1.
2

Add Individual Assets

To add a single asset:
  1. Click “Add Asset” button
  2. Fill in asset details:
    • Asset name/identifier
    • Category or type
    • Serial number
    • Status (Active, In Transit, Maintenance, Backup)
    • Purchase date and cost
    • Warranty information
  3. Assign to a location or company
  4. Save the asset
3

Import Assets in Bulk

For large inventories, use bulk import:
  1. Navigate to Assets > Import
  2. Download the template file
  3. Fill in your asset data following the template format
  4. Upload your completed file
  5. Review the preview of assets to be imported
  6. Confirm the import
Asset movements are processed sequentially (v1.1.4) to prevent failures with large batches. Large imports may take a few minutes.
4

Filter and Search Assets

Find assets quickly:
  1. Use the search box to find assets by name or serial number
  2. Apply filters:
    • Status (Active, Maintenance, etc.)
    • Location or site
    • Company
    • Date ranges
  3. Sort by any column (click column headers)
  4. Adjust pagination settings to show more/fewer items per page
A bug affecting asset filters was fixed in v1.1.0 - make sure you’re on the latest version.
5

Assign Assets to Clients

To assign assets to client sites:
  1. Open the asset detail drawer
  2. Find the “Assignment” section
  3. Select the client from the dropdown
  4. Choose the specific site/location
  5. Add a description of the deployment
  6. Save the assignment
View all client assignments in the “Client Assets” page for a visual overview.

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Location and Movement Tracking

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Managing Asset Movements

1

Create Location Records

Set up your locations:
  1. Navigate to Settings > Locations
  2. Add internal locations (warehouses, offices)
  3. Add client sites where assets are deployed
  4. Include address information for accurate tracking
  5. Organize locations by city and country
2

Record Asset Movements

Track when assets move between locations:
  1. Select the asset you want to move
  2. Click “Record Movement”
  3. Specify:
    • Origin location
    • Destination location
    • Movement date/time
    • Reason for movement
    • Quantity (for bulk items)
  4. Confirm the movement
All movements are logged in the Kardex history.
3

View Movement History

Check the complete movement history:
  1. Go to Assets > History or the Kardex view
  2. See all movements with:
    • Timestamps
    • Origin and destination
    • User who performed the movement
    • Current and previous locations
  3. Filter by date range, asset, or location
  4. Export history for reporting

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Reporting and Analytics

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Generating Reports

1

Access the Reports Module

Navigate to the Reports section:
  1. Click “Reports” in the main menu
  2. Choose the type of report you want to generate
  3. Available report types:
    • Vehicle usage reports
    • Asset inventory reports
    • Movement history
    • Client assignment reports
2

Configure Report Parameters

Customize your report:
  1. Select the date range
  2. Choose which vehicles/assets to include
  3. Apply filters (status, location, company, etc.)
  4. Select grouping options
  5. Choose sorting preferences
3

Generate and Export

Create and save your report:
  1. Click “Generate Report”
  2. Review the results on screen
  3. Use the Export button to download
  4. Choose your preferred format (CSV, PDF, Excel)
  5. Save or share the report
4

View Dashboard KPIs

Monitor key metrics on the dashboard:
  1. Navigate to the Dashboard (Home)
  2. View live KPIs and charts (redesigned in v2.2.0)
  3. See at-a-glance:
    • Total vehicles and assets
    • Active vs. inactive counts
    • Recent movements
    • Upcoming maintenance
  4. Click any KPI for detailed drill-down

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User and Permission Management

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Managing Team Access

1

Add New Users

Grant access to team members:
  1. Navigate to Settings > Users
  2. Click “Add User”
  3. Enter user details:
    • Full name
    • Email address
    • Role (Admin, Manager, User)
    • Initial password
  4. Save the user
  5. The user receives an email with login instructions
2

Configure User Permissions

Set granular access controls:
  1. Select a user from the Users list
  2. Click “Permissions” to open the User Permissions Drawer
  3. Configure access for each module:
    • Vehicles (View, Create, Edit, Delete)
    • Assets (View, Create, Edit, Delete)
    • Reports (View, Export)
    • Settings (Access, Modify)
    • Users (View, Manage)
  4. Save permission changes
The permissions UI was revamped in v2.1.0 with a cascading drawer interface.
3

Reset User Passwords

Help users regain access:
  1. Go to Settings > Users
  2. Find the user who needs a password reset
  3. Click the “Reset Password” button (added in v1.1.1)
  4. Choose to:
    • Send a reset email to the user, or
    • Set a temporary password manually
  5. Notify the user of the reset

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Advanced Features

1

Open Quick Search

Access search from anywhere:
  1. Press Ctrl+K (Windows/Linux) or Cmd+K (Mac)
  2. The search overlay appears
  3. Start typing to search across all modules
2

Search and Navigate

Find what you need quickly:
  1. Enter search terms (vehicle name, asset ID, location, etc.)
  2. Results appear as you type, highlighting matches
  3. Use arrow keys to navigate results
  4. Press Enter to open the selected item
  5. Press Esc to close the search
The search view was updated in v1.1.2 with improved result highlighting.

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Customizing the Interface

1

Choose Your Theme

Personalize AutoLog’s appearance:
  1. Go to Settings > Appearance
  2. Select between Light and Dark mode
  3. The interface updates instantly with TailwindDarkSync (v2.1.0)
  4. Changes sync across all open tabs
2

Use the Preview Panel

See changes before applying:
  1. In Appearance settings, make theme adjustments
  2. The live PreviewPanel shows changes in real-time
  3. Experiment with different combinations
  4. Save when you’re satisfied with the look

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Mobile Usage

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Using AutoLog on Mobile Devices

1

Access from Mobile Browser

Use AutoLog on the go:
  1. Open your mobile browser
  2. Navigate to your AutoLog URL
  3. Log in with your credentials
  4. The mobile-optimized interface loads automatically
  5. The sidebar auto-closes after navigation (v1.1.1)
2

Scan Vehicle QR Codes

Quick access via QR scanning:
  1. Open AutoLog on your mobile device
  2. Navigate to the QR scanner (or use your camera app)
  3. Scan the QR code on the vehicle
  4. You’re taken directly to the vehicle page
  5. Log usage or view information
3

Log Vehicle Usage on Mobile

Record usage from the field:
  1. Scan vehicle QR code or search for the vehicle
  2. Tap “Log Usage”
  3. Enter usage details:
    • Start/end times
    • Odometer reading
    • Fuel level
    • Trip purpose
  4. Submit the usage log

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Tips for Power Users

Keyboard Shortcuts
  • Ctrl+K / Cmd+K: Open global search
  • Esc: Close modals and drawers
  • Enter: Save forms in drawers
Efficient Data Entry
  • Use bulk import for large datasets
  • Copy QR codes for quick vehicle access
  • Set up keyboard shortcuts for common tasks
  • Use filters to narrow down large lists before editing
Stay Updated
  • Check the Changelog regularly for new features
  • Review System Status before reporting issues
  • Subscribe to update notifications in your profile settings

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