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Study Sync makes it easy to share your study plans with classmates, study groups, or the entire community. This guide covers everything about collaboration and sharing.

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Understanding Sharing Levels

Study Sync has three levels of access control:

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Private Plans (Default)

  • Only you can see and edit the plan
  • Not discoverable in public browse
  • You must explicitly share with others
  • Full control over who has access

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Shared Plans

  • Private, but accessible to specific people
  • You choose who to share with via email
  • Different permission levels available
  • Recipients get access to view and start instances

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Public Plans

  • Discoverable by all Study Sync users
  • Anyone can view and start instances
  • Appear in the “Browse Plans” section
  • Contribute to the community knowledge base
Make plans public once they’re polished and tested. This helps other students and builds your reputation in the community.

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Sharing a Study Plan

1

Navigate to Your Plan

Go to My Plans and click on the study plan you want to share.
2

Open Share Dialog

Click the Share button with the share icon.
3

Enter Recipient Email

Type the email address of the person you want to share with. They must have a Study Sync account with this email.
4

Choose Permission Level

Select the appropriate role:
  • Viewer: Can view the plan and start instances, but cannot edit
  • Editor: Can view, start instances, AND edit the plan resources
5

Send Invitation

Click Share Plan. The recipient will immediately gain access and can find the plan in their “My Plans” section.

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Permission Levels Explained

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Viewer Access

What viewers can do:
  • View the complete study plan
  • See all resources
  • Start their own instances
  • See plan statistics
What viewers CANNOT do:
  • Edit plan details (title, description)
  • Add or remove resources
  • Change resource order
  • Share with others
  • Delete the plan
Best for:
  • Students using your study guide
  • People you want to learn from your plan
  • Sharing with a large group

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Editor Access

What editors can do:
  • Everything viewers can do
  • Edit plan title and description
  • Add new resources
  • Remove existing resources
  • Reorder resources
  • Modify resource details
  • Share the plan with others (as viewer or editor)
What editors CANNOT do:
  • Delete the plan (only creator can)
  • Remove the original creator’s access
Best for:
  • Close collaborators
  • Study group co-leads
  • Teaching assistants
  • Trusted partners
Editors have significant control over the plan. Only grant editor access to people you trust to maintain the plan’s quality and structure.

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Managing Shared Access

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Viewing Who Has Access

  1. Open your study plan
  2. Click the Share button
  3. Scroll to see the list of people with access
  4. View their email and permission level

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Removing Access

1

Open Share Dialog

Click the Share button on your plan.
2

Find the User

Scroll to the shared users list.
3

Remove Access

Click the trash/remove icon next to their email.
4

Confirm

Confirm the removal when prompted.
The user will immediately lose access to the plan.

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Changing Permission Levels

Currently, to change someone’s permission level:
  1. Remove their access
  2. Share again with the new permission level
When you remove access, any instances the user created remain intact. They keep their personal instances and progress, but can no longer access or edit the original plan.

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Making Plans Public

1

Edit Your Plan

Navigate to your plan and click Edit Plan.
2

Toggle Public Setting

Find the “Public” checkbox in the basic information section.
3

Enable Public Access

Check the box to make the plan public.
4

Save Changes

Click Save or Update Plan to apply.

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Before Making a Plan Public

Review Content: Ensure all resources are high-quality and relevant.
Test Links: Verify all URLs work and don’t require special access.
Proofread: Check titles, descriptions, and resource names for typos.
Logical Order: Arrange resources in a sensible learning progression.
Complete Information: Fill in all descriptions and metadata.

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Collaboration Best Practices

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For Plan Creators

Set Clear Expectations: When sharing with editors, communicate what changes are acceptable.
Regular Reviews: Periodically check public plans for quality and update outdated resources.
Acknowledge Contributors: If editors help significantly, mention them in the plan description.

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For Collaborating Editors

Discuss Before Major Changes: Coordinate with the creator before restructuring or removing resources.
Maintain Consistency: Follow the existing style and organization pattern.
Add, Don’t Delete: When unsure, add alternative resources rather than replacing existing ones.
Test Your Additions: Try resources before adding them to ensure quality.

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Study Group Collaboration

Use Study Sync for effective study group collaboration:

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Scenario 1: Course Study Group

  1. Group Leader creates a comprehensive study plan
  2. Shares with all members as Viewers
  3. Each member starts their own instance
  4. Members can add custom resources to their instances
  5. Leader updates the main plan with good suggestions

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Scenario 2: Collaborative Plan Building

  1. Team Lead creates the plan structure
  2. Shares with team members as Editors
  3. Each member contributes resources for their expertise area
  4. Team reviews and refines together
  5. Publish as public plan once complete

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Scenario 3: Class-Wide Resource

  1. Instructor or TA creates a comprehensive course plan
  2. Makes it Public for all students
  3. Students can start instances and track their progress
  4. Plan serves as official course roadmap

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Finding Shared Plans

Plans shared with you appear in:
  1. My Plans page with a “Shared” badge
  2. Notifications (if enabled)
  3. Email notifications (if configured)
You’ll see both plans you created and plans shared with you in “My Plans”. Plans you created show your email as creator, while shared plans show the original creator’s email.

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Discovering Public Plans

1

Go to Browse Plans

Click Browse Plans from the main navigation.
2

Search and Filter

Use the search box to find plans by:
  • Course code
  • Title keywords
  • Topics
Filter by:
  • Newest first
  • Most popular (by instance count)
  • Shortest duration
3

Preview Plan

Click any plan to view full details, resources, and creator info.
4

Start Instance

If the plan fits your needs, click Start This Plan to begin.

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Privacy and Security

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What’s Private

  • Your instance progress and notes
  • Resources you add to your instances (in edit mode)
  • Your custom titles and modifications
  • Your deadline and schedule

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What’s Shared

  • Study plan structure (if public or shared)
  • Resource list
  • Plan description and metadata
  • Your email (to people you share with)
  • Creator attribution
Never include sensitive or personal information in study plan descriptions or resource titles, especially for public plans.

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Frequently Asked Questions

Yes. Edit the plan and uncheck the “Public” box. The plan will immediately become private. Existing instances are not affected.
Instances remain functional. They contain a copy of the resources at the time of creation, so users can still complete them.
Public plans are already discoverable by everyone. You can share the URL or recommend it, but you cannot modify sharing settings unless you’re the creator.
Currently, plan ownership cannot be transferred. The creator is permanent. Editors can copy the plan and create their own version if needed.
No. Instance data is private. You can only see the total count of instances created from your plan.

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Tips for Building a Community Following

Create Series: Build multiple related plans (e.g., “Intro to Python”, “Intermediate Python”, “Advanced Python”).
Quality Over Quantity: One excellent 10-resource plan beats five mediocre ones.
Update Regularly: Keep plans current by replacing outdated resources.
Responsive to Feedback: If users report issues, address them quickly.
Cross-Promote: Mention your other plans in descriptions.

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