Company Guide
Welcome to Khedma Market! This guide will help you establish your company presence, post job openings, find talented freelancers, and build your team.Getting Started
Create Your Account
Sign up for a Khedma Market account and select “Company” as your role during onboarding.
Set Up Your Company Profile
You’ll be directed to the company setup page where you’ll provide essential information about your organization.
Creating Your Company Profile
Navigate to Onboarding > Company Setup to create your company profile.Required Information
Basic Details
- Company Name: Your official business name
- Industry: Select your primary industry
- Location: Company headquarters or main office
Branding
- Logo: Upload your company logo (recommended size: 400x400px)
- Company Description: Detailed overview of your business, mission, and culture
Contact Information
- Contact Email: Primary email for job-related inquiries
- Website: Company website URL (optional but recommended)
Additional Info
- Company size
- Year founded
- Social media links
- Company culture highlights
Company Description Best Practices
Your company description should include:- What you do - Core business and industry
- Company mission - Purpose and values
- Team culture - Work environment and culture
- Why join - Benefits of working with your company
- Notable achievements - Awards, recognitions, or milestones
Your company description appears on all your job postings. Make it compelling to attract top talent.
Posting Job Openings
Once your company profile is set up, you can post job opportunities for freelancers.Creating a Job Posting
Go to Dashboard > Jobs and click “Create a new job”.Job Title
Create a clear, specific job title that accurately describes the role:
- Good: “Senior React Developer for E-commerce Platform”
- Avoid: “Developer Needed” or “Urgent Hire”
Job Description
Use the rich text editor to create a comprehensive job description:Include:
- Project or role overview
- Key responsibilities
- Required skills and qualifications
- Preferred experience level
- Project timeline or duration
- Deliverables expected
- Use headings and bullet points
- Be specific about requirements
- Highlight unique aspects of the project
Job Details
Specify important details:Job Type:
- Full-time
- Part-time
- Contract
- Intern
- Specify city/country
- Indicate if role can be remote
- Provide salary range or project budget
- Be transparent about compensation
Job Type Options
Full-time
Permanent positions with regular hours and benefits. Ideal for core team members.
Part-time
Flexible positions with reduced hours. Great for specialized skills needed on an ongoing basis.
Contract
Project-based work with defined duration. Perfect for specific deliverables or temporary needs.
Intern
Entry-level positions for students or recent graduates. Build your talent pipeline.
Remote Work Options
Indicate if the position can be remote:- On-site only - Candidate must work from your office
- Remote possible - Can work remotely full-time or hybrid
- Remote-first - Primarily remote with occasional on-site
Managing Job Postings
View and manage all your job postings from Dashboard > Jobs.Job Dashboard
Your jobs dashboard displays:- All active job postings
- Number of applications per job
- Job status and visibility
- Creation and update dates
Job Actions
Edit Job
Update job details, requirements, or compensation at any time.
View Applications
See all candidates who have applied to each position.
Close Job
Mark position as filled or remove from active listings.
Share Job
Get a unique link to share the job posting on social media or other platforms.
Reviewing Applications
When freelancers apply to your jobs, review their applications carefully.Accessing Applications
For each job posting:Evaluating Candidates
When reviewing applications, consider:Relevant Experience
- Years in the field
- Similar projects completed
- Industry experience
- Technical skills match
Portfolio Quality
- Quality of previous work
- Diversity of projects
- Relevance to your needs
- Professional presentation
Cover Letter
- Demonstrates understanding of role
- Shows genuine interest
- Addresses requirements
- Communication quality
Profile Completeness
- Complete profile information
- Skills and certifications
- Education background
- Reviews from previous clients
Application Dashboard Features
The applications view shows:- Applicant summary - Key details at a glance
- Contact information - Email address for direct communication
- Application date - When they applied
- Custom notes - Add internal notes about candidates
Hiring Process
Follow these steps to successfully hire freelancers through Khedma Market.Shortlist Candidates
Review all applications and identify the most promising candidates based on:
- Skills and experience
- Portfolio quality
- Cover letter fit
- Availability and rates
Initial Contact
Reach out to shortlisted candidates:
- Acknowledge their application
- Express interest in their profile
- Request additional information if needed
- Schedule an interview or call
Interview Process
Conduct interviews to assess:
- Technical competency
- Communication skills
- Cultural fit
- Project understanding
- Availability and timeline
Check References
- Review ratings from previous clients
- Read detailed reviews
- Ask for references if needed
- Verify claimed experience
Make an Offer
Once you’ve selected a candidate:
- Clearly communicate the offer
- Specify compensation and terms
- Outline project timeline
- Set clear expectations
Formalize Agreement
- Put terms in writing
- Use Khedma Market’s contract templates if available
- Define deliverables and milestones
- Establish communication cadence
Working with Freelancers
Once you’ve hired freelancers, effective collaboration is key to project success.Communication Best Practices
Set Clear Expectations
- Define scope clearly
- Establish deadlines
- Outline deliverables
- Specify quality standards
Regular Check-ins
- Schedule status updates
- Review progress regularly
- Address issues early
- Provide timely feedback
Provide Resources
- Share necessary assets
- Grant appropriate access
- Offer brand guidelines
- Supply reference materials
Maintain Professionalism
- Respect their time
- Pay promptly
- Provide constructive feedback
- Build positive relationships
Project Management
For successful project execution:- Define milestones - Break projects into manageable phases
- Track progress - Use project management tools
- Document everything - Keep records of decisions and changes
- Manage changes - Handle scope changes professionally
- Quality review - Check deliverables against requirements
While you can communicate via email after hiring, using Khedma Market’s messaging system provides additional protection and documentation.
Building Your Freelance Network
Create a reliable pool of freelancers for ongoing needs.Long-term Relationships
Identify Top Talent
- Note freelancers who excel
- Save profiles for future reference
- Build a preferred vendor list
Repeat Collaborations
- Hire proven freelancers again
- Reduce onboarding time
- Ensure consistent quality
Provide Feedback
- Leave honest reviews
- Acknowledge great work
- Help freelancers grow
Offer Opportunities
- Share new projects first
- Consider retainer arrangements
- Provide steady work flow
Team Building Strategies
- Specialize roles - Find experts for specific needs
- Create core team - Establish regular freelancers
- Cross-train - Have backup for critical roles
- Scale flexibly - Adjust team size by project
- Foster culture - Include freelancers in company culture
Dashboard Analytics
Monitor your hiring activity and team performance.Company Dashboard
Access Dashboard to view:Applications by City
See geographic distribution of applicants to understand your talent pool.
Daily Applications
Track application volume over time to optimize posting timing.
Active Jobs
Monitor all open positions and their status.
Hiring Metrics
Review time-to-hire, application quality, and other key metrics.
Payment and Billing
Payment Options
For freelance work booked through job postings:- Negotiate payment terms directly with freelancers
- Use Khedma Market’s payment system for protection
- Consider milestone-based payments for larger projects
For Service Purchases
Companies can also purchase gigs directly:- Browse the service catalog
- Order specific services
- Pay securely through the platform
- Payments held in escrow until approval
Best Practices for Companies
Write Detailed Job Descriptions
Clear requirements attract qualified candidates and reduce unqualified applications.
Respond Promptly
Quick responses to applications show professionalism and help secure top talent.
Be Transparent
Honest communication about budget, timeline, and expectations builds trust.
Provide Feedback
Even to unsuccessful applicants. It builds your employer brand.
Build Relationships
Invest in long-term relationships with reliable freelancers.
Leave Reviews
Help the community by reviewing freelancers you’ve worked with.
Common Challenges and Solutions
Finding Quality Candidates
Challenge: Too many unqualified applications Solutions:- Write more specific job descriptions
- List required skills clearly
- Include experience level requirements
- Mention must-have qualifications
Managing Remote Teams
Challenge: Coordinating distributed freelancers Solutions:- Use project management tools
- Establish regular check-in schedules
- Set clear communication protocols
- Define working hours overlap
Ensuring Quality
Challenge: Maintaining consistent quality Solutions:- Provide detailed briefs
- Share brand guidelines
- Review work at milestones
- Give constructive feedback
- Build trusted freelancer network
Budget Management
Challenge: Controlling project costs Solutions:- Set clear budgets upfront
- Use fixed-price contracts when possible
- Define scope precisely
- Manage scope creep
- Track time and expenses
Growing Your Company Presence
Optimize Your Company Profile
- Keep information current
- Update logo and branding regularly
- Showcase company achievements
- Highlight employee benefits
- Share company culture
Employer Branding
Highlight Culture
Describe your work environment, team dynamics, and what makes your company unique.
Need Help?
If you have questions or need assistance:- Contact our business support team
- Visit Khedma Market for more information
- Schedule a demo for enterprise needs