Manage group trips

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Enable group mode

Group features activate when you set up multi-traveler trips.

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Members and roles

The Group page displays three role types:

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Owner

• Full edit permissions across all trip pages
• Can invite new members
• Can change member roles
• Can delete the trip

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Editor

• Edit flights, hotels, itinerary, and finance
• Cannot invite new members
• Cannot delete the trip

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Viewer

• View-only access to all trip data
• Cannot make changes
• Can leave comments (coming soon)

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Invite members

Share trip access with your travel companions:

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Send invitations

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Accept invitations

Recipients:

1. Check email for the TripLoom invitation
2. Click the link to open the trip
3. Sign in or create a TripLoom account
4. The trip appears in their dashboard with the assigned role

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Share read-only links

For quick sharing without requiring accounts:

1. Click Share (share-2 icon) in the trip header
2. Copy the generated public link
3. Share via text, email, or messaging apps

Anyone with the link can view the trip (read-only, no edits).

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Approvals queue

Group trips use an approval workflow for major decisions.

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How approvals work

1. A member proposes a change (e.g., booking a specific flight)
2. The change enters the Approvals Queue with status “Pending”
3. Other members vote:
   • Approve - Agree with the change
   • Reject - Disagree
   • Abstain - No opinion
4. When majority approves, the change applies automatically
5. If rejected, the change is discarded

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Items requiring approval

• Flight selection
• Hotel booking
• Major itinerary additions (full-day activities)
• Budget increases
• Expense splits > $100/person

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View pending approvals

The Group page shows:

• Number of pending votes (badge count)
• List of items awaiting approval
• Who proposed each item
• Current vote count

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Split cost rules

Control how expenses divide among travelers.

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Equal split (default)

All expenses split evenly among group members:

• 4 travelers, $200 hotel =$50/person
• 2 travelers, $80 dinner =$40/person

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Custom split

Set per-person amounts for specific expenses: Use custom split for:

• Shared meals where people ordered different amounts
• Hotel rooms with different rates
• Activities where not everyone participates

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Collaborate on itinerary

Multiple editors can work on the itinerary simultaneously:

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Real-time updates

• Changes from other members appear after you refresh
• Unsaved draft changes stay local until you click Save Changes
• If two editors save conflicting changes, the last save wins

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Best practices

1. Divide planning by day - Editor A plans Days 1-3, Editor B plans Days 4-6
2. Communicate before editing - Use external chat to coordinate who’s working on what
3. Save frequently - Don’t let large drafts accumulate (risk of conflicts)

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Expense tracking for groups

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Track who paid

Every expense includes a Payer field:

• Set to the person who made the payment
• Defaults to “Primary traveler”
• Used to calculate who owes whom at trip end

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View per-person totals

The Finance page shows:

• Total Budget - Shared budget for entire group
• Per Person - Budget ÷ group size
• Spent - Total across all expenses
• Per Person Estimate - Spent ÷ group size

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Settle balances

After the trip:

1. Review all expenses in the Finance ledger
2. Note who paid for each item
3. Calculate balances:
   • Each person’s total paid
   • Each person’s share (based on splits)
   • Difference = amount owed or owed to them
4. Use your preferred payment app to settle

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Group notifications

Planned notification types:

• New invitations
• Pending approvals needing your vote
• Approved changes
• Comments on itinerary items
• Budget alerts when someone adds a large expense

Until notifications are available, check the Group page regularly for pending approvals and coordinate with co-travelers via external messaging apps.