Asset Tracking

AutoLog’s Asset Tracking system provides comprehensive inventory management across multiple locations, including warehouses (bodegas), client sites, and employee assignments.

Overview

The asset tracking module enables you to:

Manage warehouse inventory (bodegas)
Track asset movements between locations
Monitor asset status and condition
Generate QR codes for asset identification
View complete asset history
Import/export asset data in bulk

Warehouse Management (Bodegas)

Creating a Warehouse

Open Warehouse List

Navigate to Inventario > Bodegas from the main menu.

Add New Warehouse

Click + Nueva BodegaRequired information:

Nombre: Warehouse name
Ciudad: City/location
Descripción: Optional description

Save Warehouse

Click Guardar - the warehouse is created and ready to receive assets

API Service:

// Source: BodegasServices.jsx
export async function createBodega(data) {
  const res = await fetchConToken(endpoints.Bodegas, {
    method: "POST",
    headers: { "Content-Type": "application/json" },
    body: JSON.stringify(data),
  });
  const json = await res.json();
  if (!res.ok) throw new Error(json.message || "Error al crear bodega");
  return json;
}

Viewing Warehouse Details

Click on any warehouse name to view:

Inventory Summary

Total assets stored
Assets by type
Assets by status
Recent movements

Asset List

Detailed table showing:

Asset code and name
Type and model
Serial number
Current status
Quick actions

Warehouse Filtering

// Source: BodegasList.jsx:145-153
const filtered = useMemo(() => {
  const s = normalize(search);
  return rows.filter(
    (r) =>
      normalize(r.nombre).includes(s) ||
      normalize(r.ciudad).includes(s) ||
      normalize(r.descripcion).includes(s)
  );
}, [rows, search]);

Asset Management

Creating an Asset

Single Asset
Bulk Import

Navigate to Assets

Go to Inventario > Activos

Fill Asset Form

Required fields:

Código: Unique asset identifier
Nombre: Asset name/description
Tipo: Asset type (Computer, Monitor, Phone, etc.)

Optional fields:

Modelo: Model information
Serial Number: Manufacturer serial number
Estatus: Initial status (usually “Disponible”)
Initial Location: Warehouse, client, or employee

Save Asset

Click Guardar - asset is created and added to inventory

Asset Properties

Each asset tracks extensive information:

Property	Description	Example
codigo	Unique identifier	”LAP-001”
nombre	Descriptive name	”Dell Latitude 5520”
tipo	Asset category	”Laptop”
modelo	Model/variant	”Latitude 5520”
serial_number	Manufacturer serial	”ABC123XYZ”
estatus	Current status	”Disponible”, “En Uso”, “Dañado”
tipo_destino	Location type	”Bodega”, “Cliente”, “Empleado”
bodega_nombre	Warehouse name (if in bodega)	“Bodega Central”
cliente_nombre	Client name (if at client)	“Acme Corp”
site_nombre	Client site (if applicable)	“Main Office”
empleado_nombre	Employee name (if assigned)	“Juan Pérez”

Asset Status Colors

// Source: Used throughout asset views
export const ESTATUS_COLOR = {
  "Disponible": "success",
  "En Uso": "primary",
  "En Mantenimiento": "warning",
  "Dañado": "danger",
  "Inactivo": "neutral"
};

Status colors provide quick visual identification of asset condition across all views.

Moving Assets

Assets can be moved between warehouses, clients, and employees.

Movement Types

Warehouse to Warehouse

Transfer assets between storage locations:

Select asset from source warehouse
Click Mover icon
Select destination warehouse
Add movement notes (optional)
Confirm transfer

Use cases:

Inventory redistribution
Stock balancing
Warehouse consolidation

Warehouse to Client

Deploy assets to client sites:

Open asset details
Click Mover action
Select Cliente as destination type
Choose client company
Select specific site (if applicable)
Confirm deployment

Tracked information:

Deployment date
Client name and site
Expected return date (optional)
Purpose/project notes

Warehouse to Employee

Assign assets to employees:

Select asset
Click Mover
Choose Empleado as destination
Search and select employee
Add assignment reason
Confirm assignment

Auto-tracking:

Assignment date
Employee department
Manager approval (if configured)
Responsibility acknowledgment

Movement History

Every asset maintains a complete movement history:

// Source: ActivosServices.jsx:66-71
export async function getHistorialUbicaciones(id) {
  const res = await fetchConToken(
    `${endpoints.getActivoById}${id}/historial`
  );
  const json = await res.json();
  if (!res.ok) throw new Error(json.message || "Error al obtener historial");
  return json;
}

Open History

Click the History icon on any asset

View Timeline

See chronological list of movements:

Date and time
From location
To location
User who performed movement
Notes/reason

Export History

Download complete history as PDF or Excel for auditing

Global Asset List

The global asset view provides system-wide inventory visibility.

Advanced Search and Filtering

Search Bar Features:

// Source: ActivosList.jsx:186-208
const filtered = useMemo(() => {
  const s = normalize(search);
  return rows.filter((r) => {
    const matchSearch =
      normalize(r.codigo).includes(s) ||
      normalize(r.nombre).includes(s) ||
      normalize(r.modelo).includes(s) ||
      normalize(r.serial_number).includes(s);

    const matchStatus =
      statusFilter.length === 0 || statusFilter.includes(r.estatus);
    const matchType = 
      typeFilter.length === 0 || typeFilter.includes(r.tipo);

    const matchUbicacion =
      !ubicacionFilter ||
      (ubicacionFilter === "Cliente" && r.tipo_destino === "Cliente") ||
      (ubicacionFilter === "Bodega" && r.tipo_destino === "Bodega") ||
      (ubicacionFilter === "Empleado" && r.tipo_destino === "Empleado") ||
      (ubicacionFilter === "SinUbicacion" && !r.tipo_destino);

    return matchSearch && matchStatus && matchType && matchUbicacion;
  });
}, [rows, search, statusFilter, typeFilter, ubicacionFilter]);

By Status
By Type
By Location

Filter by asset condition:

✅ Disponible (Available)
🔵 En Uso (In Use)
⚠️ En Mantenimiento (Maintenance)
❌ Dañado (Damaged)
⚪ Inactivo (Inactive)

Multi-select: Choose multiple statuses

Pagination and Sorting

Pagination Controls:

Rows per page: 10, 25, 50, 100
Page navigation buttons
Current range display: “Showing 1-25 of 250”

// Source: ActivosList.jsx:246-250
const totalPages = Math.max(1, Math.ceil(sortedRows.length / perPage));
const pageRows = useMemo(() => {
  const start = (page - 1) * perPage;
  return sortedRows.slice(start, start + perPage);
}, [sortedRows, page, perPage]);

Sortable Columns:

Code (código)
Name (nombre)
Type (tipo)
Model (modelo)
Status (estatus)
Destination (tipo_destino)

QR Code Generation

Generate QR codes for easy asset identification and tracking.

Creating Asset QR Codes

Select Asset

Find the asset in any list view

Generate QR

Click the QR icon - system generates:

Public link to asset details
QR code with company logo
Printable format

Download and Print

Options:

Descargar PNG: High-resolution image
Test Link: Verify QR functionality
Print: Direct print option

QR Code Service:

// Source: PublicLinksService.jsx
export async function getPublicLinkForActivo(idActivo) {
  const res = await fetchConToken(
    `${endpoints.getActivos}${idActivo}/public/link`,
    {
      method: "GET",
      headers: { "Content-Type": "application/json" },
    }
  );
  
  if (!res.ok) throw new Error("Error generating public link");
  
  // Returns: { url, token }
  return await res.json();
}

QR Code Best Practices

Physical Attachment

Print on durable material
Attach to asset surface
Protect with clear laminate
Include asset code as text

Public Access

QR codes link to public pages showing:

Asset identification
Basic specifications
Current location (if permitted)
Contact information

Import and Export

Bulk Import

Import assets from Excel or CSV:

Before importing, ensure your spreadsheet follows the template format exactly. Missing required fields will cause import errors.

Required columns:

codigo (unique)
nombre
tipo

Optional columns:

modelo
serial_number
estatus
id_bodega (warehouse ID)

Export Options

// Source: ActivosList.jsx:450-470
const EXPORT_COLS = [
  { label: t("inventory.list.columns.code"), key: "codigo" },
  { label: t("inventory.list.columns.name"), key: "nombre" },
  { label: t("inventory.list.columns.type"), key: "tipo" },
  { 
    label: t("inventory.list.columns.model"),
    key: "modelo",
    get: (r) => r.modelo || ""
  },
  {
    label: t("inventory.list.columns.serial"),
    key: "serial_number",
    get: (r) => r.serial_number || ""
  },
  { label: t("inventory.list.columns.status"), key: "estatus" },
  {
    label: t("inventory.list.columns.destination"),
    key: "tipo_destino",
    get: getDestinoText,
  },
];

Export formats:

Excel (.xlsx) - Full formatting
CSV - Universal compatibility
PDF - Print-ready reports

Keyboard Shortcuts

Power users can navigate faster with keyboard shortcuts:

Shortcut	Action
`/`	Focus search bar
`Ctrl/Cmd + Shift + F`	Focus search
`Ctrl/Cmd + Shift + N`	New asset
`Ctrl/Cmd + Shift + E`	Export data
`Ctrl/Cmd + Shift + I`	Import data
`Ctrl/Cmd + Shift + L`	Open filters

Permissions

Asset tracking actions require specific permissions:

Action	Permission Required
View assets	`ver_activos`
Create asset	`crear_activos`
Edit asset	`editar_activos`
Move asset	`mover_activos`
View history	`ver_historial_activos`
Generate QR	`crear_QR`
Manage warehouses	`gestionar_bodegas`

Permission Example:

// Source: ActivosList.jsx:97-107
const isAdmin = userData?.rol?.toLowerCase() === "admin";
const can = useCallback(
  (p) => isAdmin || hasPermiso(p),
  [isAdmin, hasPermiso]
);

const canView = can("ver_activos");
const canCreate = can("crear_activos");
const canEdit = can("editar_activos");
const canMove = can("mover_activos");
const canViewHistory = can("ver_historial_activos");
const canQR = can("crear_QR");

Fleet Management - Vehicle tracking
Client Management - Deploy assets to clients
Reporting - Asset utilization reports

Get Started

Core Features

User Guides

Administration

Advanced

Overview

Warehouse Management (Bodegas)

Creating a Warehouse

Viewing Warehouse Details

Inventory Summary

Asset List

Warehouse Filtering

Asset Management

Creating an Asset

Asset Properties

Asset Status Colors

Moving Assets

Movement Types

Movement History

Global Asset List

Advanced Search and Filtering

QR Code Generation

Creating Asset QR Codes

QR Code Best Practices

Physical Attachment

Public Access

Import and Export

Bulk Import

Export Options

Keyboard Shortcuts

Permissions

Build docs developers (and LLMs) love

Get Started

Core Features

User Guides

Administration

Advanced

​Overview

​Warehouse Management (Bodegas)

​Creating a Warehouse

​Viewing Warehouse Details

Inventory Summary

Asset List

​Warehouse Filtering

​Asset Management

​Creating an Asset

​Asset Properties

​Asset Status Colors

​Moving Assets

​Movement Types

​Movement History

​Global Asset List

​Advanced Search and Filtering

​Filter Options

​Pagination and Sorting

​QR Code Generation

​Creating Asset QR Codes

​QR Code Best Practices

Physical Attachment

Public Access

​Import and Export

​Bulk Import

​Export Options

​Keyboard Shortcuts

​Permissions

​Related Resources

Build docs developers (and LLMs) love

Overview

Warehouse Management (Bodegas)

Creating a Warehouse

Viewing Warehouse Details

Warehouse Filtering

Asset Management

Creating an Asset

Asset Properties

Asset Status Colors

Moving Assets

Movement Types

Movement History

Global Asset List

Advanced Search and Filtering

Filter Options

Pagination and Sorting

QR Code Generation

Creating Asset QR Codes

QR Code Best Practices

Import and Export

Bulk Import

Export Options

Keyboard Shortcuts

Permissions

Related Resources