Quick Start Guide
This guide will walk you through setting up your AutoLog account and performing common tasks. By the end, you’ll know how to navigate the system, create your first vehicle entry, and understand the core workflows.Estimated Time: 10-15 minutes to complete this guide and start managing your fleet effectively.
Prerequisites
Before you begin:- You should have received login credentials from your system administrator
- A modern web browser (Chrome, Firefox, Safari, or Edge recommended)
- Optional: Mobile device with QR code scanner for vehicle registration
Step 1: Logging In
Navigate to Login Page
Open your browser and navigate to your AutoLog instance URL (e.g.,
https://autolog.yourcompany.com).Two-Factor Authentication (if enabled)
If your account has 2FA enabled, you’ll see a second screen:
Enter 6-Digit Code
Open your authenticator app (Google Authenticator, Authy, etc.) and enter the 6-digit code
Verify & Login
Click “Verify” to complete authentication and access the system
Step 2: Understanding the Dashboard
The dashboard is your command center for monitoring fleet activity.Dashboard Layout
Key Dashboard Elements
KPI Cards
Four metric cards at the top show:
- Active vehicles vs total fleet
- Today’s registration count
- Employee count
- Maintenance alerts
Top Performers
Two bar charts display:
- Employees with most trips
- Most frequently used vehicles
Detailed Tables
Bottom section shows:
- Mileage by employee (kilometers)
- Fuel consumption by vehicle (with progress bars)
Refresh Button
Click the refresh icon in the top-right to reload all dashboard data
Real-Time Data: All dashboard metrics update in real-time as employees register vehicle usage throughout the day.
Step 3: Navigating the Interface
Main Navigation
The left sidebar provides access to all modules: Core Modules- Home (
/admin/home): Live clock and welcome screen - Dashboard (
/admin/dashboard): Analytics and KPIs - Vehicles (
/admin/vehiculos): Fleet management - Vehicle Panel (
/admin/panel-vehiculos): Registration interface
- Inventory → Warehouses (
/admin/inventario/bodegas): Warehouse management - Inventory → Assets (
/admin/inventario/activos): Asset tracking - Clients (
/admin/clientes): Client management - Sites (
/admin/sites): Client locations
- Users (
/admin/usuarios): User management - Countries & Cities (
/admin/countries,/admin/cities): Location setup - Parking Locations (
/admin/parkings): Vehicle parking spots - Reports (
/admin/reports): Advanced reporting
- My Account (
/admin/mi-cuenta): Profile settings - Settings (
/admin/configuraciones): System preferences - Help (
/admin/help): Documentation and support
Global Search (Cmd+K)
Step 4: Creating Your First Vehicle
Let’s add a vehicle to your fleet.Navigate to Vehicles
Click Vehicles in the left sidebar to open the vehicle management page.You’ll see:
- Search bar to filter existing vehicles
- “Show Inactive” toggle to include inactive vehicles
- Add Vehicle button (if you have create permissions)
Click Add Vehicle
Click the Add Vehicle button in the top-right toolbar. This opens the vehicle creation modal.
Fill Vehicle Details
Complete the form with vehicle information:Field Descriptions:
- License Plate: Unique identifier (e.g., “ABC-1234”)
- Make/Model: Vehicle manufacturer and model
- Year: Manufacturing year
- Status: Current availability (defaults to “Disponible”)
- Location: Select from configured parking locations
Save the Vehicle
Click Save to create the vehicle. You’ll see a success message:The vehicle now appears in the vehicles table.
“Vehículo agregado correctamente” (Vehicle added successfully)
Step 5: Registering Vehicle Usage
Now that you have a vehicle, let’s register a trip.Option A: Manual Registration
Select Vehicle
Choose the vehicle from the dropdown list. Only vehicles with status “Disponible” (Available) will appear.
Submit Check-Out
Click Register Departure. The vehicle status changes to “En Uso” (In Use) and appears in dashboard KPIs.
Option B: QR Code Registration
Auto-Filled Form
Registration form opens with vehicle pre-selected. Employee only needs to:
- Confirm their identity
- Enter odometer and fuel readings
- Add destination/purpose
Step 6: Viewing Reports
Let’s check the analytics generated from your vehicle registration.View Employee Rankings
Scroll to the “Top Employees” chart. Your employee appears with 1 trip recorded.
Check Mileage Table
In the “Mileage by Employee” table, you’ll see:
- Employee name
- Total kilometers: 78 km (or your recorded distance)
Export Report
To generate a report:Select Report Type
Choose from:
- Employee activity report
- Vehicle utilization report
- Fuel consumption report
- Mileage report
Step 7: Managing Assets (Optional)
If you also manage equipment and assets beyond vehicles:View Asset List
You’ll see a searchable, filterable table of all assets:
- Asset code and name
- Type (Laptop, Desktop, Monitor, etc.)
- Model and serial number
- Status (Active, Repair, Backup, Retired)
- Current location (Client, Warehouse, Employee)
Search & Filter
Use powerful filters:
- Text search by code, name, model, or serial
- Filter by status (multi-select)
- Filter by type (multi-select)
- Filter by location type (Clients, Warehouses, Employees)
Asset Movement History: Every asset maintains a complete audit trail of all movements, including who moved it, when, why, and from/to where.
Step 8: Customizing Settings
Personalize AutoLog to match your preferences.Language & Region
Navigate to Language & Region tab:
- Select Language: English or Spanish
- Set Timezone: Auto-detect or manual
- Choose Date Format: MM/DD/YYYY or DD/MM/YYYY
Appearance
Navigate to Appearance tab:
- Theme: Light, Dark, or Auto (follows system)
- Primary Color: Choose your brand color
- Font: Select from available fonts
- Live Preview: See changes before saving
Security Settings
Navigate to Security tab:
- Enable 2FA: Toggle on and scan QR with authenticator app
- View Sessions: See all active login sessions
- Login Alerts: Configure email notifications for new logins
- Change Password: Update your password regularly
Keyboard Shortcuts Reference
Become a power user with these keyboard shortcuts:Navigation
Cmd/Ctrl + K: Global search/: Focus page searchCmd/Ctrl + Shift + F: Focus global search
Actions
Cmd/Ctrl + Shift + N: Create new (context-aware)Cmd/Ctrl + Shift + E: Export current viewCmd/Ctrl + Shift + I: Import dataCmd/Ctrl + Shift + L: Open filters
Lists & Tables
Arrow Keys: Navigate rowsEnter: Open selected itemEscape: Close modals/drawers
Help
?: Show shortcuts for current pageCmd/Ctrl + /: Open help center
Common Workflows
Daily Fleet Manager Workflow
Throughout Day: Monitor Usage
Track vehicle check-outs and check-ins in real-time via dashboard KPIs.
Asset Manager Workflow
Troubleshooting
Can’t Log In
Don’t See “Add Vehicle” Button
Cause: You don’t have the
crear_vehiculo permission. Contact your system administrator to request permission if you need to create vehicles.Dashboard Shows “No Data”
QR Code Not Working
Next Steps
Now that you’ve completed the quick start:Explore Features
Dive deep into all AutoLog capabilities
Set Up Users
Add team members and configure permissions
Configure Locations
Set up countries, cities, and parking locations
Import Data
Bulk import existing vehicles and assets
Generate Reports
Create detailed analytics and exports
Enable 2FA
Secure your account with two-factor authentication
Getting Help
If you need assistance:- Help Center: Click the Help icon in the sidebar to access FAQs, tutorials, and documentation
- Keyboard Shortcuts: Press
?on any page to see available shortcuts - Support Contact: Reach out to your system administrator or AutoLog support team
- Changelog: Check Help → Changelog to see recent updates and new features
Congratulations! You’re now ready to use AutoLog effectively. Start by adding your fleet vehicles, and the system will provide valuable insights as usage data accumulates.