Reporting & Analytics

AutoLog’s Reporting module provides powerful analytics and data visualization tools to help you make informed decisions about fleet operations, asset utilization, and resource allocation.

Overview

The reporting system offers:

Pre-built report templates for common scenarios
Interactive data visualization
Customizable date ranges and filters
Export capabilities (Excel, CSV, PDF)
Real-time KPI dashboards
Historical trend analysis

Available Reports

AutoLog provides several report categories tailored to different operational needs.

Operational Reports (Operación)

Vehicle Usage Records

Registros de Uso de VehículosComprehensive log of all vehicle check-outs and returns:

Employee name and email
Vehicle details (plate, make, model)
Check-out and return timestamps
Odometer readings
Purpose/destination
Images (if captured)

Use cases:

Audit vehicle usage
Track employee trips
Calculate vehicle utilization rates

Most Used Vehicles

Vehículos Más UtilizadosRanking of vehicles by usage frequency:

Total trips per vehicle
Total time in use
Average trip duration
Utilization percentage

Use cases:

Identify high-demand vehicles
Plan maintenance schedules
Optimize fleet size

Location-Based Usage

Registros por UbicaciónTrack vehicle activity by parking location:

Trips per location
Most active parking spots
Location utilization trends

Use cases:

Optimize parking allocation
Regional usage patterns
Facility planning

Fuel Consumption

Consumo de Combustible por VehículoMonitor fuel usage across the fleet:

Fuel consumption per vehicle
Cost analysis
Efficiency metrics
Trend over time

Use cases:

Cost control
Vehicle efficiency comparison
Budget forecasting

Human Resources Reports (Recursos Humanos)

Employee Activity

Empleados con Más ActividadTrack employee usage patterns:

Total trips per employee
Vehicles used
Total mileage
Average trip duration
Department breakdown

Use cases:

Monitor employee mobility
Identify power users
Plan resource allocation
Compliance tracking

Employee Mileage

Kilometraje por EmpleadoDetailed mileage tracking:

Total kilometers per employee
Trip-by-trip breakdown
Date ranges
Vehicle-specific mileage

Use cases:

Expense reimbursement
Tax reporting
Activity verification

Report Categories

// Source: ReportsPage.jsx:33-39
const CATEGORIES = [
  "Todos",
  "Operación",
  "Inventario",
  "Comercial",
  "Recursos Humanos",
];

Category descriptions:

Category	Focus Area	Example Reports
Operación	Fleet operations	Vehicle usage, fuel, locations
Inventario	Asset tracking	Asset movements, warehouse status
Comercial	Client relationships	Client deployments, contracts
Recursos Humanos	Employee data	Employee activity, assignments

Report Interface

Search and Discovery

Find reports quickly with multiple navigation methods:

Search Bar
Category Chips
Tag Cloud

Instant search across:

Report titles
Report descriptions
Tags

// Source: ReportsPage.jsx:134-145
const filtered = useMemo(() => {
  const q = query.trim().toLowerCase();
  return REPORTS.filter((r) => {
    const matchQ =
      !q ||
      r.title.toLowerCase().includes(q) ||
      r.description.toLowerCase().includes(q) ||
      r.tags.some((t) => t.toLowerCase().includes(q));
    const matchC = category === "Todos" || r.category === category;
    const matchTag = !tag || r.tags.includes(tag);
    return matchQ && matchC && matchTag;
  });
}, [query, category, tag, REPORTS]);

Recent Reports

Quick access to your most recently viewed reports:

// Source: ReportsPage.jsx:111-117
const [recentIds, setRecentIds] = useState(() => {
  try {
    return JSON.parse(localStorage.getItem("recent_reports") || "[]");
  } catch {
    return [];
  }
});

Features:

Stores last 4 viewed reports
Persists across sessions (localStorage)
Compact card layout
Quick access from any page
Clear history option

Recent reports only appear on the main reports page when no filters are active.

Report Cards

Each report displays as an interactive card:

Desktop Card Layout

Header:

Category icon (color-coded)
Action button (arrow icon)

Content:

Report title (bold)
Description text

Footer:

Category label (uppercase, primary color)

Interaction:

Hover: Border color change, shadow, lift effect
Click: Navigate to report view

Recent Card Layout

Horizontal orientation:

Circular icon avatar
Report title
Category name

Styling:

Soft neutral background
Compact for quick scanning

Report Data Services

Backend API services for fetching report data:

// Source: ReportServices.jsx

// Vehicle usage records
export async function getRegisterReport() {
  const res = await fetchConToken(endpoints.getRegisterReport);
  const data = await res.json();
  return res.ok ? data : [];
}

// Most active employees
export async function getEmpleadosMasSalidasReport() {
  const res = await fetchConToken(endpoints.getEmpleadosMasSalidas);
  const data = await res.json();
  return res.ok ? data : [];
}

// Employee mileage
export async function getKilometrajePorEmpleadoReport() {
  const res = await fetchConToken(endpoints.getKilometrajePorEmpleado);
  const data = await res.json();
  return res.ok ? data : [];
}

// Most used vehicles
export async function getVehiculosMasUtilizadosReport() {
  const res = await fetchConToken(endpoints.getVehiculosMasUtilizados);
  const data = await res.json();
  return res.ok ? data : [];
}

// Location-based registrations
export async function getRegistrosPorUbicacionReport() {
  const res = await fetchConToken(endpoints.getRegistrosPorUbicacion);
  const data = await res.json();
  return res.ok ? data : [];
}

// Fuel consumption by vehicle
export async function getConsumoCombustibleVehiculoReport() {
  const res = await fetchConToken(endpoints.getConsumoCombustibleVehiculo);
  const data = await res.json();
  return res.ok ? data : [];
}

Dashboard KPIs

Real-time key performance indicators provide at-a-glance insights:

Fleet KPIs

Total Employees

export async function getTotalEmpleados() {
  const res = await fetchConToken(endpoints.getTotalEmpleados);
  const data = await res.json();
  return res.ok ? data : { total: 0 };
}

Total Vehicles

export async function getTotalVehiculos() {
  const res = await fetchConToken(endpoints.getTotalVehiculos);
  const data = await res.json();
  return res.ok ? data : { total: 0 };
}

Vehicles In Use

export async function getVehiculosEnUso() {
  const res = await fetchConToken(endpoints.getVehiculosEnUso);
  const data = await res.json();
  return res.ok ? data : { total: 0 };
}

Vehicles in Maintenance

export async function getVehiculosEnMantenimiento() {
  const res = await fetchConToken(endpoints.getVehiculosEnMantenimiento);
  const data = await res.json();
  return res.ok ? data : { total: 0 };
}

Track vehicles currently unavailable due to maintenance.

Export Options

All reports support multiple export formats for data analysis and archiving.

Available Formats

Excel (.xlsx)
CSV (.csv)
PDF (.pdf)

Features:

Formatted cells with colors
Column auto-sizing
Freeze header row
Sortable columns
Formula support

Best for:

Further analysis in Excel
Creating charts
Data manipulation

Export Workflow

Select Report

Navigate to the desired report view

Apply Filters

Configure:

Date range
Specific vehicles/employees
Status filters
Location filters

Choose Format

Click Export and select format:

Excel for analysis
CSV for import
PDF for printing

Download

File downloads automatically with descriptive name:

Format: reportname_YYYY-MM-DD.ext
Example: vehiculos_uso_2026-03-03.xlsx

Report URL Structure

Reports use clean URL parameters for sharing and bookmarking:

// Source: ReportsPage.jsx:120-130
useEffect(() => {
  const params = new URLSearchParams();
  if (query) params.set("q", query);
  if (category && category !== "Todos") params.set("cat", category);
  if (tag) params.set("tag", tag);
  const s = params.toString();
  window.history.replaceState(
    null,
    "",
    s ? `/admin/reports?${s}` : "/admin/reports"
  );
}, [query, category, tag]);

URL Parameters:

?q=search_term - Search query
?cat=Operación - Category filter
?tag=vehiculos - Tag filter
?view=report-id - Direct report view

Example URLs:

/admin/reports?cat=Operación&tag=vehiculos
/admin/reports?q=kilometraje
/admin/reports?view=registros-uso

Best Practices

Report Scheduling

Run large reports during off-peak hours
Export data regularly for backup
Set up automated report delivery (future feature)
Archive old reports systematically

Data Analysis

Use consistent date ranges for comparison
Filter outliers for accurate trends
Combine multiple reports for insights
Document any data anomalies

Performance

Limit date ranges for faster loading
Use filters to reduce dataset size
Export filtered data instead of full datasets
Clear browser cache if reports load slowly

Sharing Reports

Permissions

Report access is controlled by permissions:

Report Type	Permission Required
Vehicle reports	`ver_reportes_vehiculos`
Employee reports	`ver_reportes_empleados`
Asset reports	`ver_reportes_activos`
Client reports	`ver_reportes_clientes`
All reports	`gestionar_reportes` (admin)

Sensitive reports (employee activity, mileage) require additional HR permissions. Contact your administrator if you need access.

Fleet Management - Vehicle usage data source
Asset Tracking - Asset movement reports
Client Management - Client activity reports

Get Started

Core Features

User Guides

Administration

Advanced

Reporting & Analytics

Overview

Available Reports

Operational Reports (Operación)

Vehicle Usage Records

Most Used Vehicles

Location-Based Usage

Fuel Consumption

Human Resources Reports (Recursos Humanos)

Employee Activity

Employee Mileage

Report Categories

Report Interface

Search and Discovery

Recent Reports

Report Cards

Report Data Services

Dashboard KPIs

Fleet KPIs

Total Employees

Total Vehicles

Vehicles In Use

Vehicles in Maintenance

Export Options

Available Formats

Export Workflow

Report URL Structure

Best Practices

Permissions

Build docs developers (and LLMs) love

Get Started

Core Features

User Guides

Administration

Advanced

​Overview

​Available Reports

​Operational Reports (Operación)

Vehicle Usage Records

Most Used Vehicles

Location-Based Usage

Fuel Consumption

​Human Resources Reports (Recursos Humanos)

Employee Activity

Employee Mileage

​Report Categories

​Report Interface

​Search and Discovery

​Recent Reports

​Report Cards

​Report Data Services

​Dashboard KPIs

​Fleet KPIs

Total Employees

Total Vehicles

Vehicles In Use

Vehicles in Maintenance

​Export Options

​Available Formats

​Export Workflow

​Report URL Structure

​Best Practices

​Permissions

​Related Resources

Build docs developers (and LLMs) love

Overview

Available Reports

Operational Reports (Operación)

Human Resources Reports (Recursos Humanos)

Report Categories

Report Interface

Search and Discovery

Recent Reports

Report Cards

Report Data Services

Dashboard KPIs

Fleet KPIs

Export Options

Available Formats

Export Workflow

Report URL Structure

Best Practices

Permissions

Related Resources