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Overview

AutoLog’s Inventory Management system allows you to track assets (activos) across multiple warehouses (bodegas), assign them to employees or clients, and maintain a complete history of movements and locations.

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Core Concepts

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Assets (Activos)

Assets are trackable items in your inventory system, such as:
  • IT equipment (laptops, monitors, phones)
  • Tools and machinery
  • Furniture and fixtures
  • Any other organizational property

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Warehouses (Bodegas)

Warehouses are physical storage locations where assets are kept. Each warehouse:
  • Has a unique name and description
  • Is associated with a specific city/location
  • Contains a collection of assets
  • Can be managed independently

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Destinations

Assets can be assigned to three types of destinations:
  • Bodega: Stored in a warehouse
  • Cliente: Assigned to a client at a specific site
  • Empleado: Assigned to an employee

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Managing Warehouses

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Viewing Warehouses

Navigate to Inventory > Warehouses to see all registered warehouses. Warehouse list shows:
  • Warehouse name
  • City/location
  • Description
  • Number of assets stored
Click on any warehouse row to view detailed information and the assets it contains.

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Creating a Warehouse

1

Open Creation Form

Click “New Warehouse” in the top-right corner.
Requires crear_bodegas or gestionar_bodegas permission.
2

Fill Required Information

  • Name: Unique warehouse identifier (e.g., “Main Warehouse”, “HQ Storage”)
  • City: Select from available locations
  • Description: Optional notes about the warehouse
3

Save and Navigate

Click “Save” to create the warehouse. You can immediately add assets to it.

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Editing Warehouse Details

  1. Find the warehouse in the list
  2. Click the three-dot menu icon
  3. Select “Edit”
  4. Modify the information
  5. Save changes
Editing a warehouse does not affect the assets stored within it.

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Managing Assets

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Global Asset List

The global asset list (Inventory > Assets) shows all assets across all warehouses. Columns displayed:
  • Code: Unique asset identifier
  • Name: Asset description
  • Type: Category (laptop, monitor, tool, etc.)
  • Model: Manufacturer model number
  • Serial Number: Hardware serial
  • Status: Current state (Available, In Use, Maintenance, etc.)
  • Destination: Current location or assignment

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Asset Statuses

Assets can have various statuses with color coding:
  • Disponible (Available): Ready for assignment - Blue
  • En Uso (In Use): Currently assigned - Green
  • Mantenimiento (Maintenance): Under repair - Yellow
  • Baja (Decommissioned): Retired from service - Red
  • Extraviado (Lost): Cannot be located - Orange

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Creating an Asset

1

Navigate to Warehouse

Assets are typically created within a specific warehouse. Navigate to the warehouse detail page and click “Add Asset.”
You can also create assets from the global asset list if your organization allows it.
2

Fill Asset Information

Required fields:
  • Code: Unique identifier (often an asset tag number)
  • Name: Descriptive name
  • Type: Asset category
  • Status: Initial status (usually “Disponible”)
Optional fields:
  • Model
  • Serial number
  • Purchase date
  • Purchase price
  • Notes
3

Set Initial Location

If creating from within a warehouse, it’s automatically assigned to that warehouse. Otherwise, select the destination.
4

Save

Click “Save” to create the asset. It will appear in the warehouse inventory immediately.

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Editing Assets

1

Locate the Asset

Use search or filters to find the asset:
  • Search by code, name, model, or serial number
  • Filter by status, type, or location
2

Open Edit Form

Click the edit icon (pencil) in the actions column.
3

Modify Information

Update any field except the unique code (which is typically immutable).
4

Save Changes

Click “Save.” Changes are logged in the asset history.

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Moving Assets

Moving assets between locations is a core inventory operation.

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Initiating a Move

1

Select Asset

Find the asset you want to move and click the move/transfer icon (arrows icon).
2

Choose Destination Type

Select where the asset is going:
  • To Warehouse: Transfer to another warehouse
  • To Client: Assign to a client site
  • To Employee: Assign to an employee
3

Specify Destination

Depending on the type:
  • Warehouse: Select from available warehouses
  • Client: Choose client and specific site
  • Employee: Select employee from the list
4

Add Notes

Optional: Add a reason or notes about the movement.
5

Confirm Transfer

Click “Move” to execute the transfer. The asset’s location and history are updated immediately.
All movements are logged with timestamp, user, source, destination, and notes. This creates a complete audit trail.

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Movement Types

Internal Transfer
  • Warehouse → Warehouse
  • Tracked for inventory optimization
Assignment
  • Warehouse → Employee or Client
  • Often changes status to “En Uso”
Return
  • Employee/Client → Warehouse
  • Status typically returns to “Disponible”

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Asset History

Every asset maintains a complete movement history.

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Viewing Asset History

  1. Click the history icon (clock) next to the asset
  2. A modal displays all movements in chronological order
History entries include:
  • Date and time
  • User who performed the action
  • Source location
  • Destination location
  • Movement type
  • Notes
  • Status at the time
Use asset history to:
  • Verify asset location
  • Track accountability
  • Audit movements
  • Identify patterns (e.g., frequently moved items)

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QR Codes for Assets

Similar to vehicles, assets can have QR codes for quick identification and lookup.

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Generating Asset QR Codes

1

Access QR Generator

Click the QR code icon next to the asset in the list.
2

View Generated Code

A modal shows:
  • Asset name and code
  • QR code image
  • Public link to asset details
3

Download or Share

  • Download as PNG for printing
  • Copy link for digital access
  • Place on asset label or packaging
QR codes enable:
  • Fast asset lookup
  • Mobile-friendly access to details
  • Easy inventory audits
  • Self-service information for users

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Search and Filtering

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Search Functionality

The search bar supports searching by:
  • Asset code (e.g., “LAP-001”)
  • Name (e.g., “MacBook Pro”)
  • Model (e.g., “ThinkPad X1”)
  • Serial number
Search is accent-insensitive and case-insensitive, making it easy to find assets quickly.

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Advanced Filters

Click the “Filters” button to open the filter panel: Available filters:
  • Status: Filter by one or more statuses
  • Type: Filter by asset category
  • Location: Filter by destination type (Warehouse, Client, Employee)
Applying filters:
  1. Select desired filter values
  2. Click “Apply”
  3. Asset list updates to show only matching items
  4. Active filters are indicated with a badge on the filter button

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Clearing Filters

  • Click “Clear” in the filter panel to remove all filters
  • Or remove individual filter chips if shown

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Bulk Operations

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Importing Assets

1

Prepare CSV File

Create a CSV with columns:
  • code
  • nombre (name)
  • tipo (type)
  • modelo (model)
  • serial_number
  • estatus (status)
  • And any additional fields
2

Open Import Dialog

Click “Options” > “Import” in the asset list.
3

Upload File

Select your CSV file and upload it.
4

Map Columns

The system will attempt to auto-map CSV columns to asset fields. Review and adjust if needed.
5

Preview and Confirm

Review the assets to be imported, then confirm.
6

Import

Assets are created in batch. You’ll see a summary of successes and any errors.
Ensure asset codes are unique before importing. Duplicate codes will cause import errors.

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Exporting Assets

  1. Apply any desired filters to the asset list
  2. Click “Options” > “Export”
  3. Choose format:
    • CSV (for spreadsheets)
    • Excel (XLSX)
    • PDF (for reports)
  4. Customize columns to export (optional)
  5. Download the file
Exports respect your current filters, so you can export subsets of inventory (e.g., only assets in a specific warehouse).

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Pagination and Display

The asset list supports pagination for large inventories:
  • Results per page: 10, 25, 50, or 100 items
  • Page navigation: First, previous, next, last
  • Result counter: Shows “Showing X-Y of Z results”

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Optimizing for Large Inventories

  • Use filters to narrow results
  • Increase results per page to 100 for faster browsing
  • Use search for direct lookups
  • Bookmark frequently accessed warehouses

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Permissions

Inventory management uses granular permissions:
PermissionCapability
ver_bodegasView warehouses
crear_bodegasCreate warehouses
editar_bodegasEdit warehouses
gestionar_bodegasFull warehouse admin
ver_activosView assets
crear_activosCreate assets
editar_activosEdit assets
mover_activosMove assets between locations
ver_historial_activosView asset history
crear_QRGenerate QR codes
Administrators automatically have all permissions. Contact your admin to request additional access.

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Keyboard Shortcuts

Speed up your workflow with these shortcuts:
  • / or Ctrl+Shift+F: Focus search bar
  • Ctrl+Shift+N: Create new asset (if permitted)
  • Ctrl+Shift+E: Export assets
  • Ctrl+Shift+I: Import assets
  • Ctrl+Shift+L: Open filters
Press the keyboard icon in the toolbar to see all available shortcuts.

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Mobile Experience

Inventory management is fully mobile-responsive:
  • Touch-optimized action buttons
  • Swipeable tables
  • Mobile QR scanning
  • Simplified filters for smaller screens
Best practices on mobile:
  • Use search instead of browsing large lists
  • QR scanning is faster than manual entry
  • Landscape mode for better table viewing

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Troubleshooting

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Cannot Move Asset

Problem: Move button disabled or errors when moving Solutions:
  • Verify you have mover_activos permission
  • Check if asset is already in a pending move
  • Ensure destination is valid and active
  • Reload page to refresh state

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Asset Not Appearing in Warehouse

Problem: Asset created but doesn’t show in warehouse list Solutions:
  • Check applied filters (clear all filters)
  • Verify the asset was assigned to the correct warehouse
  • Use global asset search to locate it
  • Check if asset status is hiding it

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Import Failed

Problem: CSV import returns errors Solutions:
  • Verify CSV format matches template
  • Check for duplicate asset codes
  • Ensure required fields are present
  • Validate data types (dates, numbers)
  • Remove special characters from codes
  • Dashboard: View inventory statistics
  • Reports: Generate inventory reports
  • Search: Use global search to find assets

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Technical Reference

Source Files:
  • Assets list: src/pages/Inventario/ActivosList.jsx
  • Warehouses: src/pages/Inventario/BodegasList.jsx
  • Move modal: src/pages/Inventario/MoverActivoModal.jsx
  • History: src/pages/Inventario/HistorialActivoModal.jsx
  • Import: src/pages/Inventario/ModalImportarActivos.jsx

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