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EventPalour workspaces support team collaboration with role-based access control. Invite team members, assign roles, and manage permissions to efficiently organize events together.

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Workspace Roles

Every workspace member has one of four roles:

Owner

Full ControlThe workspace creator with complete control. Can transfer or delete the workspace.
  • All admin permissions
  • Transfer ownership
  • Delete workspace
  • Delete account
  • One owner per workspace

Admin

Administrative AccessManage workspace settings and team members.
  • Manage workspace settings
  • View billing and revenue
  • Invite and remove members
  • Modify member roles
  • Create and manage events

Moderator

Limited ManagementAccess workspace settings without billing permissions.
  • Update workspace profile
  • View workspace settings
  • Create and manage events
  • View team members
  • Cannot access billing

Member

Basic AccessParticipate in workspace activities.
  • View workspace dashboard
  • Create events
  • Manage own events
  • View team members
  • No settings access

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Inviting Team Members

1

Navigate to Members Page

From your workspace dashboard, click Members in the sidebar to access team management.
2

Click Add Member

Click the Add Member button in the top-right corner to open the invitation sheet.
3

Enter Member Details

Provide the following information:
  • Email Address: The team member’s email (required)
  • Role: Select Admin, Moderator, or Member (default: Member)
Invited members receive an email invitation with a unique token that expires after a set period.
4

Send Invitation

Click Send Invitation to create the pending invite. The system will:
  • Generate a unique invitation token
  • Send an email to the recipient
  • Create a pending invitation record
  • Set an expiration date

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Invitation Flow

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For Existing Users

  1. Recipient receives invitation email
  2. Clicks invitation link with token
  3. Signs in to their account
  4. Automatically joins workspace with assigned role
  5. Redirected to workspace dashboard

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For New Users

  1. Recipient receives invitation email
  2. Clicks invitation link
  3. Prompted to create an account or sign in
  4. Completes registration
  5. Automatically joins workspace after sign-in
  6. Redirected to workspace dashboard

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Managing Team Members

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Viewing Members

The Members page displays:
  • Member name and email
  • Profile avatar
  • Current role
  • Join date
  • Your own membership highlighted

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Changing Roles

1

Navigate to Members

Go to Members in your workspace sidebar.
2

Select Member

Find the team member whose role you want to change.
3

Update Role

Click on their current role and select a new role from the dropdown:
  • Admin
  • Moderator
  • Member
Only admins and owners can change member roles. You cannot change the owner’s role.
4

Confirm Changes

The role updates immediately and the member’s permissions change across the workspace.

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Removing Members

Only workspace admins and owners can remove team members.
1

Access Member Actions

On the Members page, find the member you want to remove.
2

Click Remove

Click the Remove button next to their name.
3

Confirm Removal

Confirm the action in the dialog. The member will:
  • Lose access to the workspace
  • Be removed from all workspace activities
  • No longer see workspace events in their dashboard

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Using Invite Codes

Every workspace has a unique invite code for quick team invitations.

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Sharing Invite Codes

  1. Navigate to Settings > General
  2. Copy the workspace invite code
  3. Share with team members via any channel

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Joining with Invite Code

1

Navigate to Join Page

Go to eventpalour.com/workspace/join?code={inviteCode}
2

Sign In

If not authenticated, sign in or create an account.
3

Auto-Join

The system automatically adds you to the workspace with the default Member role.
Invite codes provide immediate Member-level access. For specific roles, use email invitations instead.

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Permission Matrix

ActionOwnerAdminModeratorMember
Create Events✓✓✓✓
Manage Own Events✓✓✓✓
View Members✓✓✓✓
Update Workspace Profile✓✓✓✗
Invite Members✓✓✗✗
Remove Members✓✓✗✗
Change Member Roles✓✓✗✗
View Billing✓✓✗✗
Manage Payments✓✓✗✗
Update Settings✓✓✓✗
Transfer Ownership✓✗✗✗
Delete Workspace✓✗✗✗

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Workspace Members Schema

Team membership data structure: 
{
  id: string;           // Unique member ID
  user_id: string;      // User account ID
  workspace_id: string; // Workspace ID
  role: WorkspaceRole;  // 'admin' | 'moderator' | 'member'
}

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Invitation Schema

Pending invitations include: 
{
  id: string;
  workspace_id: string;
  email: string;              // Invitee email
  role: WorkspaceRole;        // Assigned role
  invited_by: string;         // Inviter user ID
  token: string;              // Unique 64-char token
  accepted: boolean;          // Acceptance status
  expires_at: Date;           // Expiration timestamp
  created_at: Date;
  updated_at: Date;
}

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Best Practices

Grant the minimum permissions necessary for each team member’s responsibilities. Only trusted team members should have Admin access to billing and sensitive settings.
Periodically review your team members list and remove inactive or departed members to maintain security.
While invite codes are convenient, use email invitations when you need to assign specific roles (Admin or Moderator).
Treat your workspace invite code like a password. Share it only with trusted team members, as anyone with the code can join your workspace.
As the workspace owner, you’re responsible for all workspace activities. Consider having at least one Admin backup for continuity.

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Collaboration Features

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Shared Event Management

All workspace members can:
  • Create events under the workspace
  • View all workspace events
  • Manage events based on their role
  • Access workspace branding and assets

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Unified Billing

Revenue from all events flows to the workspace:
  • Centralized billing dashboard
  • Combined revenue tracking
  • Single withdrawal account
  • Unified transaction history

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Brand Consistency

Workspace members maintain consistent branding:
  • Shared workspace logo
  • Common social media links
  • Unified contact information
  • Consistent event styling

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Troubleshooting

Check:
  • Email address is correct
  • Spam/junk folder
  • Email service is not blocking EventPalour
  • Invitation hasn’t expired
Ensure:
  • You have Admin or Owner permissions
  • You’re not trying to remove yourself (use Leave Workspace instead)
  • The member exists in the workspace
Role changes are immediate. If permissions don’t update:
  • Refresh the page
  • Sign out and sign back in
  • Check if you have permission to change roles
Verify:
  • Code is entered correctly (case-sensitive)
  • You’re signed in to an account
  • You’re not already a member of the workspace

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Next Steps

Configure Settings

Customize workspace profile and preferences

Manage Billing

View revenue and manage withdrawals

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