Account Settings

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Account Management

Your ApplyTrack account settings allow you to manage your profile, security preferences, integrations, and billing information. Access your account settings from the dashboard by clicking on your profile icon.

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Creating an Account

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Sign Up Methods

ApplyTrack offers multiple ways to create your account:

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Email Registration

1. Visit the quickstart guide
2. Enter your information:
   • First Name - Your given name
   • Last Name - Your family name
   • Work Email - Your primary email address (used for login and notifications)
   • Password - Choose a secure password
3. Click “Start Free Deployment”
4. Verify your email address via the confirmation link sent to your inbox

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OAuth Sign Up

For faster account creation, you can sign up using:

• GitHub - Authenticate with your GitHub account
• Google - Authenticate with your Google account

OAuth sign-up provides instant access without email verification and allows you to log in using those credentials in the future.

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Free Tier Benefits

When you create your account, you’ll immediately have access to:

• The ApplyTrack dashboard
• Browser extension download
• Up to 5 tracked applications per month
• Standard analytics and reporting

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Logging In

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Login Process

1. Visit the quickstart guide
2. Enter your credentials:
   • Email Address - The email you used to register
   • Password - Your account password
3. Click “Sign In to Engine”

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Alternative Login Methods

If you signed up using OAuth, you can log in directly using:

• GitHub - Click the GitHub button to authenticate
• Google - Click the Google button to authenticate

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Forgot Password

If you’ve forgotten your password:

1. Click “Forgot?” on the login page
2. Enter your registered email address
3. Click “Send Reset Link”
4. Check your inbox for a secure password reset link
5. Follow the link to create a new password

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Profile Settings

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Personal Information

Update your profile information to keep your account current:

• Name - Update your first and last name
• Email Address - Change your primary email (requires verification)
• Profile Photo - Upload a profile picture for personalization
• Job Title - Your current or target job title
• Location - Your city and country for location-based insights

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Preferences

Customize your ApplyTrack experience:

• Email Notifications - Configure which notifications you receive
• Dashboard Layout - Customize your dashboard view
• Time Zone - Set your local time zone for accurate tracking
• Language - Select your preferred interface language

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Security Settings

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Password Management

Change your password regularly to maintain account security:

1. Navigate to Settings > Security
2. Click “Change Password”
3. Enter your current password
4. Enter and confirm your new password
5. Click “Update Password”

Password Requirements:

• Minimum 8 characters
• At least one uppercase letter
• At least one lowercase letter
• At least one number
• Special characters recommended

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Two-Factor Authentication (2FA)

Enable 2FA for enhanced security:

1. Go to Settings > Security
2. Click “Enable Two-Factor Authentication”
3. Scan the QR code with your authenticator app (Google Authenticator, Authy, etc.)
4. Enter the 6-digit verification code
5. Save your backup codes in a secure location

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Active Sessions

View and manage all active login sessions:

• See which devices are currently logged into your account
• View IP addresses and login times
• Revoke access from any device remotely
• Log out all sessions except your current one

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Integration Settings

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Email Synchronization

Connect your email accounts to automatically track recruiter communications:

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Gmail Integration

1. Navigate to Settings > Integrations
2. Click “Connect Gmail”
3. Authenticate with Google OAuth
4. Grant ApplyTrack permission to read email metadata
5. Select which labels/folders to sync

ApplyTrack uses secure OAuth for Gmail integration. We only access email metadata to track job application threads and never store full email contents.

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Outlook Integration

1. Navigate to Settings > Integrations
2. Click “Connect Outlook”
3. Authenticate with Microsoft OAuth
4. Grant ApplyTrack permission to read email metadata
5. Configure sync preferences

What Gets Synced:

• Email sender information
• Subject lines containing job-related keywords
• Timestamps for tracking communication history
• Thread associations with tracked applications

What Doesn’t Get Synced:

• Full email body content (processed locally only)
• Attachments
• Personal or non-job-related emails
• Deleted or archived emails older than 90 days

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Browser Extension

Manage your ApplyTrack browser extension:

1. Download the extension from your dashboard
2. Install for Chrome, Firefox, Safari, or Edge
3. Grant necessary permissions for job board detection
4. Configure auto-capture settings

Extension Permissions:

• Access job board websites to detect submissions
• Store application data locally
• Sync with your ApplyTrack dashboard

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API Access

Developers and power users can access the ApplyTrack API:

1. Navigate to Settings > API
2. Generate an API key
3. View API documentation
4. Monitor usage and rate limits

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Billing Settings

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Current Plan

View your current subscription tier and usage:

• Plan name (Free, Premium Pro, or Platinum Elite)
• Monthly or annual billing cycle
• Next billing date
• Current usage (applications tracked this month)

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Upgrading Your Plan

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Downgrading Your Plan

Downgrade to a lower tier or Free at any time:

1. Go to Settings > Billing
2. Click “Change Plan”
3. Select your desired tier
4. Confirm the downgrade

Downgrades take effect at the end of your current billing cycle. You’ll retain access to premium features until then.

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Payment Methods

• Add or update credit card information
• Set a default payment method
• View payment history and invoices
• Download receipts for expense reporting

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Cancellation

To cancel your paid subscription:

1. Navigate to Settings > Billing
2. Click “Cancel Subscription”
3. Provide optional feedback
4. Confirm cancellation

Your account will automatically revert to the Free tier at the end of your billing cycle. All your tracked applications and data remain accessible.

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Privacy Settings

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Data Management

Control how your data is used and stored:

• Data Retention - Configure how long application data is stored
• Analytics Opt-In - Choose whether to contribute anonymized data to improve ApplyTrack
• Marketing Communications - Manage marketing email preferences

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Data Export

Export your ApplyTrack data at any time:

1. Navigate to Settings > Privacy
2. Click “Export My Data”
3. Select data types to include (applications, analytics, notes)
4. Choose export format (JSON, CSV, PDF)
5. Download your data archive

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Account Deletion

To permanently delete your ApplyTrack account:

1. Go to Settings > Privacy
2. Click “Delete My Account”
3. Enter your password to confirm
4. Acknowledge that all data will be permanently deleted
5. Click “Permanently Delete Account”

All your data will be removed from our servers within 30 days, in compliance with data protection regulations.

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Notification Settings

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Email Notifications

Configure which email notifications you receive:

• Application Updates - New responses from employers
• Weekly Summaries - AI-generated performance reports (Premium Pro+)
• System Updates - Product updates and new features
• Tips & Best Practices - Career advice and job search tips

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Browser Notifications

Enable real-time browser notifications for:

• New email responses detected
• Application status changes
• Upcoming interviews or deadlines
• Daily job search reminders

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Mobile App Notifications

Customize push notifications for the ApplyTrack mobile app when available.

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Support

Need help with your account settings?

• Premium Pro users - Priority email support with 24-hour response time
• Platinum Elite users - Priority support with 12-hour response time
• All users - Access to help center and community forums

Contact support at [email protected] or through the in-app chat widget.