Overview
AppFlowy provides a comprehensive suite of features designed to help you work more efficiently while maintaining complete control over your data. From rich document editing to powerful databases, AI assistance, and real-time collaboration, AppFlowy has everything you need for modern knowledge work.All features work seamlessly across desktop and mobile platforms with real-time synchronization
Documents & Content Creation
Create beautiful, structured documents with a rich set of content blocks and formatting options.Rich Text Editor
Create documents with 22+ content types including headings, lists, code blocks, tables, and more. Full markdown support for fast writing.
Columns Layout
Arrange content side by side using drag-and-drop or the slash menu for flexible page layouts.
Toggle Lists & Headings
Create collapsible sections with toggle lists and toggle headings to keep content organized and tidy.
Simple Tables
Insert tables directly in documents with support for lists, images, quotes, callouts, and code blocks in cells. Drag to reorder rows/columns.
Code Blocks
Syntax highlighting for multiple languages with line numbers. Insert with three backticks using markdown syntax.
Callout Blocks
Highlight important information with customizable callout blocks featuring custom icons and nested content support.
Math Equations
Insert inline and block math equations for technical and scientific writing.
Media Support
Insert images with gallery view, drag-and-drop support, Unsplash integration, and video embedding. Support for WebP, BMP, SVG, and more.
Page References
Mention and link to other pages using ’@’ or by dragging pages from the sidebar. Create subpages directly in documents.
Outlines & Table of Contents
Auto-generated outlines help you navigate long documents and provide quick access to sections.
Page Customization
Add cover images, custom icons, emojis, and adjust page width. Customize fonts, colors, and text highlighting.
Page Publishing
Publish documents and databases to the web with custom URLs and collapsible navigation menus.
Document Editing Features
- Drag & drop block reordering for easy content organization
- Turn Into functionality to convert between block types
- Copy link to block for precise referencing
- Multiple paste options: paste as plain text or rich content
- Undo/redo with full history support
- Find and replace across documents
- Custom font families from Google Fonts
- Adjustable font sizes: small, medium, large
- Dark mode with customizable themes
Databases
Organize and manage information with powerful, flexible database views.Grid View
Spreadsheet-like view with sortable, filterable columns. Supports inline and full-page databases.
Board View (Kanban)
Visualize projects and tasks with drag-and-drop cards. Group by select, multi-select, or checkbox fields.
Calendar View
Plan and manage tasks with calendar visualization. Drag events to reschedule, create recurring events.
Gallery View
Visual card-based view perfect for image-heavy content and project portfolios.
Database Properties
AppFlowy supports a comprehensive set of field types:- Text: Single and multi-line text fields
- Number: Various formats including currency, percentage, and custom formats
- Date: Date and time with range support and timezone handling
- Select & Multi-select: Dropdown options with 10 premium colors for Pro users
- Checkbox: Binary yes/no fields
- URL: Clickable web links
- Files & Media: Upload and attach files directly to records
- Checklist: Task lists with progress tracking
- Relation: Link records between databases
- Created At / Updated At: Automatic timestamps
Database Capabilities
Filtering & Sorting
Advanced filters for all field types with multiple sort criteria. Filter by date ranges, text, numbers, and more.
Calculations
Perform generic calculations on database columns with support for sum, average, count, and more.
Compact Mode
Increase information density in grid and kanban views to display more data per screen.
Custom Views
Create multiple views of the same database with independent filters, sorts, and field visibility.
Row Detail Pages
Open database records as full pages with embedded documents and nested notes.
Import/Export
Import CSV files (up to 1,000 rows) and export to CSV with automatic property type conversion.
AI Features
Leverage cutting-edge AI to write, search, and work smarter.AI Writers
Intelligent AI assistants embedded in documents with response formatting options (list, table, text with images, image-only), contextual memory, and follow-up questions.
AI Chat
Chat with AI using the latest models. Add pages as sources, save conversations to documents, and get instant answers.
Workspace AI Search
Natural language search across your entire workspace. Ask questions and get AI-generated overviews with source links.
Ask AI
Select text in documents and ask AI to write, edit, translate, or improve it. Works on multiple lines of text.
AI Prompt Library
Access pre-built prompts or create custom prompts loaded from database pages for repeatable AI workflows.
DALL-E Integration
Generate AI images from text prompts directly in AI Chat with support for various visual styles.
Supported AI Models
- OpenAI: GPT-5, GPT-4.1, GPT-4.1-mini
- Anthropic: Claude 3.7 Sonnet, Claude 4.5 Sonnet
- Local AI: Free local AI integrated with Ollama for complete privacy
- Custom Models: Support for switching embedding models in Vault Workspace
Vault Workspace provides a private, offline environment where AI runs locally with no data transfer
Collaboration Features
Work together in real-time with powerful collaboration tools.Real-Time Collaboration
Multiple users can edit the same page simultaneously with changes appearing instantly. See who’s working on what.
Workspaces & Spaces
Create multiple workspaces for different contexts. Organize pages into public/private spaces for better content organization.
Team Members
Add members to workspaces, invite collaborators, manage pending members, and bulk add users with view/edit permissions.
Page Sharing
Share pages with Can View or Can Edit permissions. Invite guest editors for one-off collaboration without full workspace access.
Mentions & Assignments
Mention or assign people in documents using ’@’. Mentioned users receive email notifications.
Shared with Me
Browse all pages shared with you in a dedicated section for easy access to collaborative content.
Link Sharing
Copy links to share pages or invite members. Open shared links in browsers for quick access.
User Profiles
Customize your avatar, about me, and profile card banner to personalize your presence.
Mobile Features
Full-featured mobile apps for iOS and Android with platform-specific optimizations.Mobile Editing
Complete document and database editing on the go with touch-optimized toolbar and gestures.
iOS Widgets
Quick Page Access, Recent Pages, and Favorites widgets for fast access from your home screen.
Android Widgets
Recent Pages and Favorites widgets with support for monochrome app icons.
Share to AppFlowy
iOS Share extension to quickly save browser links and notes directly to AppFlowy pages.
Camera Integration
Capture images directly from camera and insert into documents on mobile.
Mobile Optimizations
Scale text for readability, adjust app display size, and optimized touch targets throughout the interface.
Organization & Navigation
Powerful tools to keep your workspace organized and accessible.Sidebar
Revamped sidebar with favorites section, drag-to-reorder pages, and resizable width. Auto-hide for streamlined view.
Spaces
Organize pages into multiple public/private spaces. Duplicate spaces and move pages across spaces easily.
Favorites & Recent
Quick access to frequently used pages and recently viewed content. Favorite directly from document toolbar.
Command Palette
Quick access to search and navigation with keyboard shortcuts. Find pages instantly with natural language.
Search
Search workspace by page title or content. Natural language questions supported via AI search.
Tabs
Open multiple pages in tabs. Alt/Option + click to open in new tab. Switch seamlessly between documents and databases.
Breadcrumbs
Navigate hierarchies easily with breadcrumb navigation showing your current location.
Trash & Restore
Deleted pages go to trash for safe recovery. Restore pages with improved restore banner design.
Data Management & Sync
Complete control over your data with flexible storage and sync options.Cloud Sync
New optimized syncing protocol for faster, more reliable multi-user and multi-device synchronization.
Local Storage
Store data locally on your device with no internet required. Full offline functionality.
Self-Hosting
Host AppFlowy on your own infrastructure. Configure web server URLs for publishing, sharing, and custom domains.
Data Export
Export workspace as ZIP file, export to Markdown, CSV for databases, and backup your entire workspace.
Data Import
Import AppFlowy data folders, CSV files, and multiple markdown files at once.
Vault Workspace
Private, offline workspace type where AI runs locally with no data transfer. Switch embedding models for local RAG search.
Customization & Settings
Tailor AppFlowy to your preferences with extensive customization options.Themes
Built-in light and dark modes with community themes like Dandelion and Lemonade. Dynamic theme loading.
Font Customization
Choose from Google Fonts, adjust font sizes, and set default system font family across the app.
Language Support
Available in 20+ languages including English, Spanish, French, German, Chinese, Japanese, Arabic, Ukrainian, Urdu, and more.
Keyboard Shortcuts
Extensive keyboard shortcuts for efficient workflow. Customizable shortcuts with improved settings UI.
Date & Time Formats
Customize date and time formats, set week start day (Monday/Sunday), and sync preferences across devices.
Display Settings
Adjust app scale (Cmd/Ctrl + Plus/Minus), customize cursor and selection colors, and set document width.
Additional Customization
- Account Management: Change password, delete account, customize avatar
- Notification Center: In-app notifications with toggle on/off control
- Reminders: Create and manage reminders with detailed notification content
- RTL Support: Full right-to-left language support for Arabic, Hebrew, Persian, Urdu
- Window Management: Window tiling on macOS, custom title bar for Windows
- Tooltips: Helpful tooltips on toolbar icons for discoverability
Security & Privacy
Data Ownership
You own your data. Choose local storage, self-hosting, or AppFlowy Cloud - it’s your choice.
Open Source
Fully transparent AGPLv3 licensed code. Audit the source yourself or hire security experts to review it.
Local AI Option
Run AI models locally with Ollama integration for complete privacy with no data leaving your device.
Vault Workspace
Dedicated private workspace mode with offline AI and no data transfer for maximum security.
Authentication
Multiple sign-in options: email/password, magic link, OTP, Apple Sign-in, and anonymous mode.
Page Locking
Lock pages to prevent accidental edits and protect important content.
Premium Features
Upgrade to Pro Plan for enhanced capabilities:- Premium Colors: 10 additional premium colors for Select options and covers
- Increased Storage: More storage for files, images, and workspace data
- Advanced Features: Early access to new features and capabilities
- Priority Support: Faster response times for support requests
Platform-Specific Features
Desktop Features
- Native performance on macOS, Windows, and Linux
- Window management and tiling (macOS)
- Custom title bar (Windows)
- Available on FlatHub, Snapcraft, and Sourceforge
- F2 shortcut to rename views
Mobile Features
- Native iOS and Android apps
- Touch-optimized gestures and selection
- Mobile-specific UI: action bottom sheet, editor toolbar, app bar
- Keyboard cursor movement gestures
- Platform-specific widgets and integrations
Web Features
- AppFlowy Web (Lite) for browser access
- Create documents with 22 content types
- Quick Note feature for capturing ideas
- Multi-workspace support in browser
- Public/private space management
Coming Soon
AppFlowy is actively developed with new features shipping regularly. Check the Roadmap for upcoming features including:- Enhanced collaboration features
- More AI capabilities and model support
- Additional database views and properties
- Expanded mobile functionality
- Performance improvements
- Community-requested features
AppFlowy releases new versions every 2-3 weeks with feature updates and improvements. See the Changelog for the latest releases.
Get Started
Ready to explore AppFlowy’s features? Download the app and start creating:Download AppFlowy
Get the latest version for your platform
View Roadmap
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