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This guide will walk you through creating your first workspace, page, and content in AppFlowy. By the end, you’ll understand the basics of navigating and using AppFlowy.
Prerequisites: Make sure you’ve installed AppFlowy on your device.

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Get Started in 4 Steps

1

Launch AppFlowy and choose your workspace type

When you first open AppFlowy, you’ll be presented with two workspace options:
You can create multiple workspaces and switch between them anytime. Start with a Cloud Workspace if you’re unsure.
2

Create your first page

Your workspace opens with a default view. Let’s create your first page:
  1. Click the + button in the sidebar or press Cmd/Ctrl + N
  2. Choose a page type:
    • Document - Rich text notes with blocks and embeds
    • Grid - Spreadsheet-like database
    • Board - Kanban board for tasks
    • Calendar - Date-based organization
  3. Give your page a title (e.g., “My First Page”)
  4. Press Enter to create the page
Creating a new page
Pages are the building blocks of AppFlowy. Think of them as flexible documents that can contain anything from simple notes to complex databases.
3

Add content to your page

Now let’s add some content. AppFlowy uses a block-based editor where you can add different types of content:

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Text and Formatting

  • Type / to open the block menu
  • Start typing to see available blocks
  • Use markdown shortcuts:
    • **bold** for bold text
    • *italic* for italic text
    • # for headings
    • - for bullet lists
    • [ ] for checkboxes

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Common Blocks to Try

Heading

Type /heading or use #, ##, ###

Checklist

Type /todo or [ ] for task lists

Code Block

Type /code for syntax-highlighted code

Table

Type /table to insert a table

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Try AI Features

AppFlowy includes built-in AI assistance:
  1. Select any text
  2. Click the AI button that appears
  3. Choose an action:
    • Improve writing
    • Fix spelling & grammar
    • Make shorter/longer
    • Translate
    • Summarize
Press Cmd/Ctrl + / to quickly open the AI assistant anywhere in your document.
4

Organize your workspace

As you create more pages, keep them organized:

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Create folders

  1. Right-click in the sidebar
  2. Select New Folder
  3. Give it a name (e.g., “Projects”, “Personal”)
  4. Drag pages into folders

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Use favorites

  • Hover over any page in the sidebar
  • Click the star icon to add to favorites
  • Access favorites quickly from the top of your sidebar

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Search your workspace

  • Press Cmd/Ctrl + P to open quick search
  • Type to search by page title
  • Use AI-powered search for natural language queries
Organizing pages in folders

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What You’ve Learned

Congratulations! You now know how to:
  • ✅ Choose and create a workspace
  • ✅ Create different types of pages
  • ✅ Add and format content using blocks
  • ✅ Use AI features to enhance your writing
  • ✅ Organize pages with folders and favorites

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Next Steps

Now that you’re familiar with the basics, explore more features:

Workspace Basics

Learn more about workspace structure and navigation

Account Setup

Customize your profile and preferences

Documents

Master the document editor with advanced features

Databases

Create powerful databases with multiple views

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Quick Tips

Essential shortcuts to boost your productivity:
ActionWindows/LinuxmacOS
New pageCtrl + NCmd + N
Quick searchCtrl + PCmd + P
Block menu//
AI assistantCtrl + /Cmd + /
Toggle sidebarCtrl + \Cmd + \
Delete pageCtrl + BackspaceCmd + Backspace
View all shortcuts by pressing Ctrl/Cmd + / then typing “shortcuts”.
AppFlowy works seamlessly across devices:
  • Download the iOS app or Android app
  • Sign in with the same account
  • Your workspace syncs automatically
  • Add widgets for quick access to pages
See Mobile Setup for platform-specific features.
Jump-start your work with templates:
  1. Click the + button to create a new page
  2. Select Use Template
  3. Browse categories:
    • Project management
    • Meeting notes
    • Personal planning
    • Knowledge base
  4. Click a template to create a pre-formatted page
Learn more about Templates.
Invite others to collaborate:
  1. Click Share in the top-right corner of any page
  2. Enter email addresses
  3. Set permissions:
    • Can view - Read-only access
    • Can edit - Full editing access
  4. Click Send Invite
Recipients will receive an email invitation. Learn more about Collaboration.

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Need Help?

If you get stuck or have questions:

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