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Processing Travel Allowance Payments

This guide walks through the complete process of registering and processing payments for approved travel assignments in SMAF.

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Prerequisites

Before processing payments, ensure:
  • The travel assignment (comisión) has been approved
  • Financial approval has been granted
  • The commission is not already fully paid
  • You have Administrator or Center Chief role permissions

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Payment Processing Steps

1

Select Travel Assignment

Choose the travel assignment to pay from the list of approved commissions.The system displays pending commissions based on your location:
gvFiscales.DataSource = MngNegocioPago.Comisiones_Pagar(
    Session["Crip_Ubicacion"].ToString(), Year);
gvFiscales.DataBind();
Each commission displays:
  • Folio: Assignment reference number
  • Usuario: Employee ID
  • Nombre: Employee name
  • Lugar: Travel destination
  • Periodo: Travel dates
2

Load Commission Details

When you select a commission, the system loads complete details:
Comision DetalleComision = MngNegocioComision.DetalleComision_Pagos(
    archivo + ".pdf", 
    Session["Crip_Ubicacion"].ToString(), 
    usuario
);

ComisionDetalle oCdetalle = MngNegocioComisionDetalle.Obtiene_detalle(
    DetalleComision.Archivo, 
    DetalleComision.Comisionado, 
    DetalleComision.Ubicacion_Comisionado, 
    Year
);
The system validates:
  • Commission has requested amounts
  • Not previously marked as paid
  • Commission detail record exists
3

Select or Create Ministracion

Associate the payment with a fund allocation (ministracion).

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Existing Ministracion

If previous payments exist for this commission:
List<Entidad> ListaMinistracion = 
    MngNegocioMinistracion.Obtiene_Ministracion(Year, txtArchivoHiden.Text);

if (ListaMinistracion.Count > 0)
{
    dplMinistracion.DataSource = ListaMinistracion;
    dplMinistracion.DataTextField = Dictionary.DESCRIPCION;
    dplMinistracion.DataValueField = Dictionary.CODIGO;
    dplMinistracion.DataBind();
    Session["Crip_IsExistinMinistracion"] = "1";
}

​
New Ministracion

If this is the first payment:
else
{
    clsFuncionesGral.Llena_Lista(dplMinistracion, 
        clsFuncionesGral.ConvertMayus(
            " = s e l e c c i o n e= |Nueva Ministracion"));
    Session["Crip_IsExistinMinistracion"] = "0";
}
4

Select Ministracion Type

Choose the type of fund allocation from the dropdown.
dplTipoMinistracion.DataSource = 
    MngNegocioMinistracion.ListaTipoMinistracion("00");
dplTipoMinistracion.DataValueField = Dictionary.CODIGO;
dplTipoMinistracion.DataTextField = Dictionary.DESCRIPCION;
dplTipoMinistracion.DataBind();
You must select a ministracion type before payment panels are activated.
5

Enter Payment Amounts

For each applicable expense category, enter the payment amount and budget line (partida presupuestal).

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Viáticos (Travel Allowances)

if (pnlViaticos.Visible)
{
    if ((txtViatpag.Text == "") | (txtViatpag.Text == ""))
    {
        ClientScript.RegisterStartupScript(this.GetType(), "Inapesca", 
            "alert('Debe ingresar un valor de viaticos a pagar');", true);
        return;
    }
    
    if (!clsFuncionesGral.IsNumeric(txtViatpag.Text))
    {
        ClientScript.RegisterStartupScript(this.GetType(), "Inapesca", 
            "alert('Valor de viaticos debe ser numerico.');", true);
        return;
    }
    
    if ((txtPartidaViaticos.Text == "") | (txtPartidaViaticos.Text == null))
    {
        ClientScript.RegisterStartupScript(this.GetType(), "Inapesca", 
            "alert('Partida de Viaticos obligatoria');", true);
        return;
    }
}
The system displays:
  • Requested amount: lblViaticos - Total originally requested
  • Previously paid: oCdetalle.Viaticos - Amount already disbursed
  • New payment: txtViatpag - Amount to pay now
  • Budget line: txtPartidaViaticos - Accounting partition code
This same pattern applies to all expense categories:
  • Combustible (fuel)
  • Peajes (tolls)
  • Pasajes (transportation)
  • Singladuras (maritime days)
6

Specify Payment Method and Bank Details

Enter the payment method and bank account information.

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Payment Type

lsFormaPago = dplTipoPago.SelectedValue.ToString();

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Destination Bank Details

​
txtBanco
string
required
Destination bank name
​
txtCuenta
string
required
Bank account number
​
txtClabe
string
required
CLABE interbank code (18 digits)
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txtReferencia
string
required
Unique bank reference number for this payment
​
txtFecha
date
required
Payment date

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Source Bank Details

Select the originating bank account for the transfer:
dplBancoOrigen.DataSource = 
    MngNegocioCuentas.ListaBancos(Session["Crip_Ubicacion"].ToString());
dplBancoOrigen.DataValueField = Dictionary.CODIGO;
dplBancoOrigen.DataTextField = Dictionary.DESCRIPCION;
dplBancoOrigen.DataBind();
When a source bank is selected, account and CLABE are automatically populated:
protected void dplBancoOrigen_SelectedIndexChanged(object sender, EventArgs e)
{
    string banco = dplBancoOrigen.SelectedValue.ToString();
    CuentasBancarias ListaCuentas = 
        MngNegocioCuentas.ListaCuentas(
            Session["Crip_Ubicacion"].ToString(), banco);
    
    txtCuentaOrigen.Text = ListaCuentas.Cuenta;
    txtClabeOrigen.Text = ListaCuentas.Clabe;
}
7

Register Payment

Click the “Registrar Pagos” button to process the payment.
protected void btnPagar_Click(object sender, EventArgs e)
{
    // Validation completed - process payment
    if (Session["Crip_IsExistinMinistracion"].ToString() == "0")
    {
        // Create new ministracion
        lsMinistracion = MngNegocioMinistracion.Obtiene_Max_Ministracion();
    }
    else
    {
        // Use existing ministracion
        lsMinistracion = dplMinistracion.SelectedValue.ToString();
    }
}

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Payment Calculation Logic

The system calculates payment status based on requested vs. paid amounts.

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New Ministracion Payment

When creating a new ministracion, the system:
  1. Creates ministracion detail record:
bool insert = MngNegocioMinistracion.Inserta_MInistracionDetalle(
    dplTipoMinistracion.SelectedValue.ToString(), 
    lsMinistracion, 
    lsHoy, 
    Year, 
    Session["Crip_Usuario"].ToString(), 
    Session["Crip_Ubicacion"].ToString(), 
    Dictionary.FECHA_NULA, 
    MngNegocioDependencia.Obtiene_DIrector_Financieros(
        Dictionary.PUESTO_FINANCIERO, Dictionary.SUBDIRECTOR_ADJUNTO), 
    // ... additional parameters
);
  1. Creates payment record for each expense type:
if (clsFuncionesGral.Convert_Double(DetalleComision.Total_Viaticos) > 0)
{
    insert = MngNegocioMinistracion.Inserta_Ministracion(
        dplTipoMinistracion.SelectedValue.ToString(),
        MngNegocioMinistracion.Obtiene_ClvPeriodo(lsHoy, Year),
        lsMinistracion,
        lsHoy,
        Year,
        // ... employee and bank details
        "17", // Viaticos code
        "VIATICOS PARA LA COMISION A " + DetalleComision.Lugar + 
            " DEL " + DetalleComision.Fecha_Inicio + 
            " AL " + DetalleComision.Fecha_Final,
        clsFuncionesGral.ConvertString(
            clsFuncionesGral.Convert_Double(DetalleComision.Total_Viaticos)),
        // ... amounts and budget codes
    );
}
  1. Updates commission detail with paid amount:
insert = MngNegocioComisionDetalle.UPdate_Monto_Pagado(
    clsFuncionesGral.ConvertString(
        clsFuncionesGral.Convert_Double(oCdetalle.Viaticos) + 
        clsFuncionesGral.Convert_Double(txtViatpag.Text)
    ), 
    txtFecha.Text, 
    txtPartidaViaticos.Text, 
    "17", 
    txtArchivoHiden.Text + ".pdf", 
    txtUsuarioHiden.Text
);

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Existing Ministracion Payment

For additional payments to an existing ministracion: 
oMinistracion = MngNegocioMinistracion.Objeto_Ministracion(
    txtArchivoHiden.Text, 
    dplMinistracion.SelectedValue.ToString(), 
    "17"
);

if ((clsFuncionesGral.Convert_Double(txtViatpag.Text)) > 0)
{
    viat = clsFuncionesGral.Convert_Double(oCdetalle.Viaticos) + 
           clsFuncionesGral.Convert_Double(txtViatpag.Text);
    
    if (clsFuncionesGral.Convert_Double(oMinistracion.Total_Solicitado) == viat)
    {
        lsEstatusFinancieros = "2"; // Fully paid
    }
    else
    {
        lsEstatusFinancieros = "1"; // Partial payment
    }
}

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Payment Status Updates

After payment registration, the system updates status: 
// Update ministracion status
MngNegocioMinistracion.UpdateEstatusMinistracion(
    "2", 
    txtArchivoHiden.Text, 
    dplMinistracion.SelectedValue.ToString(), 
    "17"
);

// Update commission financial status
MngNegocioComisionDetalle.UpdateEstatusFinancieros(
    "2", 
    txtArchivoHiden.Text + ".pdf", 
    txtUsuarioHiden.Text, 
    Year
);

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Expense Category Codes

The system uses specific codes for each expense type:
CodeCategoryDescription
17ViáticosDaily travel allowances
6CombustibleFuel reimbursement
7PeajesToll fees
8PasajesTransportation costs

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Validation Rules

The following validations must pass before payment registration:
  1. Amount Validation: All payment amounts must be numeric and greater than zero
  2. Budget Line Required: Each payment category must have a budget partition code
  3. Bank Details Complete: All bank fields (bank, account, CLABE, reference) are mandatory
  4. Ministracion Selected: Must choose existing or create new ministracion
  5. Payment Date: Date field cannot be empty
  6. Source Bank: Must select originating bank account

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Common Error Messages

ErrorCauseResolution
”Esta comisiona fue sin viaticos”Commission has no requested amountsCannot process payment - commission was for zero amount
”Esta Comision ya fue pagada”Financial status is already “2”Use reimbursement module for additional payments
”Debe ingresar un valor de viaticos a pagar”Payment amount field is emptyEnter numeric payment amount
”Partida de Viaticos obligatoria”Budget line code missingEnter budget partition code
”Banco Origen Obligatorio”No source bank selectedSelect originating bank account

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Next Steps

Fund Allocations

Learn about ministraciones and budget tracking

Payment Reports

Generate payment reports and reconciliation

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