Skip to main content

​
Introduction

The SMAF (Sistema de Manejo de Administración Federal) Solicitudes module manages two primary types of requests for the Mexican Federal Public Administration:
  1. Travel Commission Requests (Solicitudes de Comisión) - For official travel and expense management
  2. PSP Requests (Prestadores de Servicios Profesionales) - For professional services contractor management
Each request type follows a structured approval workflow and requires specific documentation based on the nature of the request.

​
Request Types

​
Travel Commission Requests

Travel commission requests are used to authorize official travel for government employees. These requests include:
  • National Commissions - Domestic travel within Mexico
  • International Commissions - International travel (restricted to specific roles)
  • Commission Extensions (Ampliaciones) - Extensions to existing travel authorizations
Key Features:
  • Multi-step form with project allocation
  • Commissioned personnel management
  • Destination and date selection
  • Transportation options (official vehicles, commercial transport)
  • Budget allocation and expense tracking
  • Equipment authorization

​
PSP Requests (Professional Services)

PSP requests manage contracts for professional service providers. These include:
  • Contractor personal information
  • Tax and identification details (RFC, CLABE)
  • Contract terms and financial details
  • Service location assignment
  • Multiple participant support (up to 3 participants)

​
Request Lifecycle

1

Request Creation

User initiates a new request and completes all required form fields
2

Project Allocation

Request is linked to a specific program/project with budget verification
3

Responsible Review

Project responsible reviews and provides initial approval (Fecha_Responsable)
4

VoBo (Visto Bueno)

Regional director or designated authority provides VoBo approval (Fecha_Vobo)
5

Final Authorization

Administrative director or general director provides final authorization (Fecha_Autoriza)
6

Official Document Generation

System generates official documents (Oficio) with unique reference numbers

​
Approval Workflow

The SMAF system implements a multi-level approval hierarchy:

​
Key Status Fields

​
Estatus
string
Current status of the request. Common values:
  • 0 - Draft/In Progress
  • 1 - Submitted for Approval
  • 2 - Approved by Responsible
  • 3 - VoBo Approved
  • 4 - Final Authorization
  • 9 - Pending Verification (Comprobación)
​
Fecha_Solicitud
date
Initial request submission date
​
Fecha_Responsable
date
Date when project responsible approved the request
​
Fecha_Vobo
date
Date when VoBo authority approved the request
​
Fecha_Autoriza
date
Date of final authorization

​
Required Documentation

​
For Travel Commissions

  • Program Assignment: Valid program/project code with available budget
  • Travel Justification: Clear objective and business purpose
  • Itinerary Details: Complete travel dates and destinations
  • Budget Breakdown: Transportation, accommodation, per diem expenses
  • Special Permits: Additional approvals for international travel or extended trips

​
For PSP Requests

  • Contractor Identification: Valid RFC, official ID, and tax registration
  • Banking Information: 18-digit CLABE interbancaria for payments
  • Contract Scope: Detailed description of services (max 255 characters)
  • Financial Details: Monthly amount, IVA calculation, total contract value
  • Service Location: Specific office assignment within INAPESCA facilities
Important Validation Rules
  • PSP contract start dates can only be the 1st or 16th of each month
  • Travel commission requests require at least 3 business days advance notice
  • Commissioners with 3+ pending expense reports cannot submit new requests
  • Annual travel day limits apply (can be waived with special permission - OFMAY permit)

​
System Validations

​
Travel Request Validations

The system enforces several business rules:
  1. Pending Verifications: Users with 3 or more unverified commission reports are blocked from new requests (unless they have VIAT special permission)
  2. Annual Limits: Total commission days per calendar year cannot exceed configured limits (typically 90-120 days)
  3. 10-Day Rule: Commissioners must submit expense verification within 10 days of return date
  4. Role Restrictions: International commissions require Director-level role or special authorization

​
PSP Request Validations

  • RFC must be exactly 13 characters
  • CLABE must be exactly 18 numeric digits
  • Email address format validation
  • Numeric validation for phone numbers and amounts
  • Special character filtering for name and address fields
All text inputs in PSP forms are automatically converted to uppercase for consistency in official documents.

​
Next Steps

Travel Commission Requests

Learn how to create and manage travel commission requests

PSP Requests

Complete guide for professional services contractor requests

Build docs developers (and LLMs) love

Get started for freeTalk to us