Travel Commission Requests

Overview

Travel commission requests (Solicitud de Comisión) are used to authorize official travel and associated expenses for INAPESCA personnel. The system supports national and international travel with comprehensive budget tracking and approval workflows.

Accessing the Request Form

Navigate to Solicitudes > Solicitud de Comisión from the main menu. The request form uses a multi-view wizard with the following sections:

Program/Project Selection
Commissioned Personnel
Destination and Dates
Transportation
Equipment and Final Review

Step-by-Step Process

Select Program/Project

Program Assignment

Choose the program or project that will fund the travel expenses.

dplDep

dropdown

Administrative Unit (if applicable)For users with elevated permissions (Director General, Director Adjunto, Administrator), select the administrative unit where the program is located.

dplProyectos

dropdown

required

Program/ProjectSelect from available programs based on your role and permissions. The list shows programs where you are:

Program responsible
Center director
Administrator with appropriate permissions

Program Details (If Required)

For research programs (non-602 component), additional fields appear:

dplEspecies

dropdown

Species/FisherySelect the species or fishery related to this commission.

dplProductos

dropdown

required

Institutional Goals (Metas)Select up to 3 institutional goals. Click “Limpiar Lista” to clear selections.

dplActividad

dropdown

required

Specific ActivitySelect the specific activity within the program component.

Component 602 programs (administrative) do not require species/product/activity selection.

Add Commissioned Personnel

Personnel Selection

dplUsuarios

dropdown

required

Type of Commissioners

INT (Comisionados locales): Personnel from your same center
EXT (Comisionados Otros Centros): Personnel from other INAPESCA centers

For Local Commissioners (INT)

dplPersonal

dropdown

Commissioner NameSelect personnel from your center. For INVESTIGADOR, ADMINISTRADOR, JEFE_CENTRO, and ENLACE roles, your name is automatically included.

For External Commissioners (EXT)

External commissioner selection requires EXT permission in your user profile, or you must be the project responsible.

dplUbicacion

dropdown

CenterSelect the external center where the commissioner is based.

dplPersonal

dropdown

Commissioner NameSelect from personnel at the chosen center.

Adding Commissioners

Click Agregar to add the selected person to the commission. The system validates:

No duplicate commissioners
Maximum 3 pending expense verifications (unless VIAT permission granted)
Annual day limits not exceeded (unless OFMAY permission granted)
No pending verifications older than 10 days (unless VIAT permission granted)

Director-level roles (DIRECTOR_GRAL, DIRECTOR_JURIDICO, DIRECTOR_ADMINISTRACION, DIRECTOR_ADJUNTO) are exempt from verification count restrictions.

Configure Destination and Dates

Commission Extension (Optional)

chkAMpliacion

checkbox

Ampliación de ComisiónCheck if this is an extension to an existing commission. When checked:

Enter the original commission reference number
Format: RJL-INAPESCA-[Centro de Costo]-[Num. Oficio]-[Año]
Only the original commissioner can request extensions

Commission Type and Location

dplTipoComision

dropdown

required

Commission Type

NACIONAL: Domestic travel within Mexico
INTERNACIONAL: International travel (Director roles only)

For National Commissions

txtLugar

text

required

DestinationEnter the destination city or location (max 250 characters).

dplEstado

dropdown

required

StateSelect the destination state within Mexico.

For International Commissions

txtPais

text

required

CountryEnter the destination country (max 250 characters).

txtLugar

text

required

DestinationEnter the city or location within the country.

Travel Dates

txtInicio

date

required

Start Date (Del día)Click the calendar icon to select commission start date.

txtFinal

date

required

End Date (Al día)Click the calendar icon to select commission end date.

The system calculates total days and validates against annual limits. Special OFMAY permission required to exceed configured annual day limits.

Commission Objective

txtObjetivo

textarea

required

Objetivo de la comisiónEnter the business objective and justification for this travel (max 250 characters).Example:

REALIZAR MUESTREOS BIOLOGICOS Y PESQUEROS DE LA ESPECIE 
CAMARON EN LA ZONA COSTERA DEL GOLFO DE CALIFORNIA PARA 
ESTABLECER VEDAS Y REGULACIONES PESQUERAS

Select Transportation

Transport Class and Type

dplDep1

dropdown

Transport LocationFor official vehicles, select the administrative unit where the vehicle is assigned.

dplClase

dropdown

required

Transport Class

OFICIAL: Official government vehicles
PARTICULAR: Personal vehicle
COMERCIAL: Commercial transportation

dplTipo

dropdown

required

Transport TypeOptions vary based on selected class:

TERRESTRE (Ground)
AEREO (Air)
ACUATICO (Water)

Official Vehicles

When OFICIAL class is selected:

dplVehiculo

dropdown

VehicleSelect from available official vehicles at the chosen location.

Fuel and Expenses

txtCombust

number

CombustibleEstimated fuel cost (in Mexican pesos).

txtPasajes

number

PasajesCost of tickets/fares for commercial transportation.

txtPeaje

number

PeajeEstimated toll road costs.

Route Information

Based on transport type, provide route details:

txtRecorridoTerrestre

text

Recorrido TerrestreGround route (e.g., “MAZATLAN - CULIACAN - GUASAVE”)

TxtRecorridoAereo

text

Recorrido AereoFlight route (e.g., “MEXICO CITY - MONTERREY”)

txtRecorridoAcuatico

text

Recorrido AcuaticoWater route (e.g., “PUERTO VALLARTA - ISLAS MARIAS”)

Additional Observations

txtObserVehiculo

textarea

Observaciones de TransporteAny additional transportation notes or requirements (max 255 characters).

Equipment and Finalize

Equipment Authorization

txtEquipo

textarea

Equipo a utilizarList any institutional equipment to be used during the commission (max 255 characters).Example:

GPS GARMIN, CAMARA FOTOGRAFICA CANON T7, 
MEDIDOR MULTIPARAMETRICO YSI, RED DE ARRASTRE

Commission Observations

txtObservaciones

textarea

Observaciones de ComisiónGeneral observations or special requirements for the commission.

Submit Request

Click GENERAR to submit the commission request. The system will:

Validate all required fields
Check budget availability
Verify annual limits and pending verifications
Generate a unique sequence number
Create the official request for approval workflow

After submission, the request enters the approval workflow. You can track its status in the “Autorizaciones” module.

Form Fields Reference

Core Request Fields (from Comision.cs)

Folio

string

Unique request identifier, auto-generated upon final authorization

Fecha_Solicitud

date

Request submission timestamp

Usuario_Solicita

string

RFC of the user who created the request

Ubicacion

string

Administrative unit code of the requester

Proyecto

string

Project/program code for budget allocation

Dep_Proy

string

Administrative unit where the project is located

Tipo_Comision

string

Commission type: NACIONAL or INTERNACIONAL

Pais

string

Destination country (for international commissions)

Estado

string

Destination state code (for national commissions)

Lugar

string

Destination city or location

Fecha_Inicio

date

Commission start date

Fecha_Final

date

Commission end date

Objetivo

string

Commission objective and justification

Clase_Trans

string

Transport class: OFICIAL, PARTICULAR, COMERCIAL

Tipo_Trans

string

Transport type: TERRESTRE, AEREO, ACUATICO

Vehiculo_Solicitado

string

Requested vehicle identifier (for official transport)

Ubicacion_Transporte

string

Location code of the transport unit

Combustible_Solicitado

decimal

Requested fuel amount in pesos

Pasaje

decimal

Commercial ticket/fare cost

Peaje

decimal

Toll road costs

Origen_Terrestre

string

Ground route description

Origen_Aereo

string

Flight route description

Origen_Dest_Acu

string

Water route description

Equipo

string

Equipment list

Observaciones_Solicitud

string

General observations

Comisionado

string

RFC of commissioned personnel

Ubicacion_Comisionado

string

Administrative unit of the commissioner

Validation Rules

The system performs extensive validation based on code in Solicitud_Comision.aspx.cs:655-1100:

Commissioner Validation

// Check pending verifications (line 780)
int contNoComp = Comisiones_SinComprobar(dplPersonal.SelectedValue, year);

if (contNoComp >= 3 && lsPermisosEspecialesVIAT != "VIAT") {
    // Block request
}

Commissioners cannot be added if they have 3+ pending expense verifications, unless they have VIAT special permission.

Annual Day Limits

// Check annual limits (line 792)
double totalDias = Dias_Acumulados(dplPersonal.SelectedValue, year);

if (totalDias >= DIAS_ANUALES) {
    if (lsPermisosEspeciales != "OFMAY") {
        // Block request
    }
}

Users exceeding annual day limits require OFMAY (Oficio Mayor) special permission from Administration.

10-Day Verification Rule

// Check verification timing (line 716-719)
string ultimaFechaComision = Obtiene_Max_Comision_Comprobar(rfc);
DIFERENCIA = (DateTime.Today > ultimaFechaComision.AddDays(10));

if (DIFERENCIA && contNoComp > 0 && lsPermisosVIAT == null) {
    // Block request
}

Code Examples

Form Validation (txtProyectos button click)

protected void btnProyectos_Click(object sender, EventArgs e)
{
    if (dplProyectos.SelectedValue != string.Empty)
    {
        Proyecto objProyecto = MngNegocioProyecto.ObtieneDatosProy(
            lsUbicPrograma, 
            programa, 
            year
        );

        if (objProyecto.Componente == "602")
        {
            // Administrative component - skip species/product selection
            clsFuncionesGral.Activa_Paneles(pnlEspecie, false);
            mvComision.ActiveViewIndex = 2;
        }
        else
        {
            // Research component - require product selection
            if (gvProductos.Rows.Count == 0)
            {
                ClientScript.RegisterStartupScript(
                    this.GetType(), 
                    "Inapesca", 
                    "alert('Debe seleccionar un producto especifico');", 
                    true
                );
                return;
            }
            mvComision.ActiveViewIndex = 2;
        }
    }
}

Troubleshooting

Cannot add external commissioners

Issue: “No cuenta con los permisos necesarios” error when selecting EXT type.Solution:

Verify you have EXT permission in Catalogos > Permisos
Confirm you are listed as project responsible
Contact administrator to grant EXT permission

Commissioner blocked due to pending verifications

Issue: “El comisionado tiene 3 o mas comprobaciones pendientes”Solution:

Complete pending expense reports in Comprobaciones module
Request VIAT special permission from Administration if urgent

Annual day limit exceeded

Issue: “Ha excedido el total de dias anuales permitidos”Solution:

Review accumulated days in current calendar year
Request OFMAY special permission for justifiable exceptions
Wait until next calendar year for limit reset

Cannot select international commission

Issue: INTERNACIONAL option not available in commission type dropdownSolution:

International commissions restricted to DIRECTOR_ADMINISTRACION and DIRECTOR_GRAL roles
Request role escalation or have director submit on your behalf

Approval Workflow

Track and manage request approvals

Expense Verification

Submit expense reports after travel

User Permissions

Configure special permissions (VIAT, OFMAY, EXT)

Budget Management

View project budgets and allocations

Get Started

User Guide

Solicitudes

Comprobaciones

Autorizaciones

Pagos y Ministraciones

Reportes

Catalogos

​Overview

​Accessing the Request Form

​Step-by-Step Process

​Program Assignment

​Program Details (If Required)

​Personnel Selection

​For Local Commissioners (INT)

​For External Commissioners (EXT)

​Adding Commissioners

​Commission Extension (Optional)

​Commission Type and Location

​For National Commissions

​For International Commissions

​Travel Dates

​Commission Objective

​Transport Class and Type

​Official Vehicles

​Fuel and Expenses

​Route Information

​Additional Observations

​Equipment Authorization

​Commission Observations

​Submit Request

​Form Fields Reference

​Core Request Fields (from Comision.cs)

​Validation Rules

​Commissioner Validation

​Annual Day Limits

​10-Day Verification Rule

​Code Examples

​Form Validation (txtProyectos button click)

​Troubleshooting

​Related Documentation

Approval Workflow

Expense Verification

User Permissions

Budget Management

Build docs developers (and LLMs) love

Overview

Accessing the Request Form

Step-by-Step Process

Program Assignment

Program Details (If Required)

Personnel Selection

For Local Commissioners (INT)

For External Commissioners (EXT)

Adding Commissioners

Commission Extension (Optional)

Commission Type and Location

For National Commissions

For International Commissions

Travel Dates

Commission Objective

Transport Class and Type

Official Vehicles

Fuel and Expenses

Route Information

Additional Observations

Equipment Authorization

Commission Observations

Submit Request

Form Fields Reference

Core Request Fields (from Comision.cs)

Validation Rules

Commissioner Validation

Annual Day Limits

10-Day Verification Rule

Code Examples

Form Validation (txtProyectos button click)

Troubleshooting

Related Documentation