Applicant tracking

WeGotWork’s applicant tracking system helps you manage every application from submission to hire. Track candidate progress, review resumes, and collaborate with your team.

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Viewing applicants

Access applicants in multiple ways:

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All applicants

Navigate to Applicants to see all applications across your organization:

• View applicants from all jobs
• Filter by status or job
• Sort by application date
• Quick access to candidate details

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Job-specific applicants

View applicants for a specific job:

1. Navigate to Jobs
2. Click on a job
3. View the applicant list for that position

This shows only applications submitted for the selected job.

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Applicant information

Each applicant profile includes:

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Basic details

• Name: Candidate’s full name
• Email: Contact email address
• Application date: When they applied
• Job: Position they applied for

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Application materials

• Resume: Download or view the uploaded resume
• Custom responses: Answers to job-specific questions
• Social profiles: Optional links to:
  • LinkedIn profile
  • Twitter/X handle
  • GitHub account
  • Personal website

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Application status

Track where each candidate is in your process.

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Applicant statuses

WeGotWork uses six standard statuses to track candidate progress:

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SUBMITTED

The initial status when an application is received:

• Application just submitted
• Awaiting initial review
• Automatically assigned to new applications

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UNDERREVIEW

Application is being actively reviewed:

• Screening in progress
• Team reviewing resume and responses
• Evaluating fit for the role

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INTERVIEW

Candidate has progressed to interviews:

• Scheduling or conducting interviews
• Multiple interview rounds
• Team evaluations in progress

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OFFER

Offer has been extended:

• Offer sent to candidate
• Negotiating terms
• Awaiting candidate decision

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REJECTED

Candidate was not selected:

• Not a fit for the role
• Application declined
• Position filled with another candidate

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HIRED

Candidate accepted and joined:

• Offer accepted
• Onboarding scheduled or completed
• Successfully filled position

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Changing applicant status

Update status as candidates progress:

1. Open the applicant profile
2. Click the status dropdown
3. Select the new status
4. Status updates immediately

Status changes are logged in the activity timeline.

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Resume management

Resumes are securely stored and managed:

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Uploading resumes

Candidates upload resumes during application:

• Accepts common formats (PDF, DOC, DOCX)
• Files stored securely in cloud storage
• Unique resume key generated for each upload

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Accessing resumes

View or download resumes from the applicant profile:

1. Navigate to the applicant
2. Click CV or View Resume
3. Resume opens in a new tab or downloads

All team members with access to the organization can view resumes.

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Activity tracking

WeGotWork automatically logs candidate interactions:

• Status changes: When and who changed the status
• Stage movements: Pipeline stage transitions
• Evaluations: Interview feedback and scores
• Communications: Email and notes

View the complete activity timeline on each applicant’s profile.

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Evaluations and feedback

Team members can evaluate candidates:

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Adding evaluations

1. Open an applicant profile
2. Navigate to the current pipeline stage
3. Add an evaluation with:
   • Score: 1-5 rating scale
   • Feedback: Detailed comments
   • Stage: Which interview or stage this applies to

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Viewing evaluations

See all team member feedback in one place:

• Average score across evaluations
• Individual interviewer comments
• Stage-specific feedback

This helps make collaborative hiring decisions.

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Communications

Track all candidate communications:

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Communication types

• EMAIL: Email messages sent to candidate
• NOTE: Internal notes visible only to your team
• CALL: Call logs and summaries

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Adding communications

1. Open applicant profile
2. Click Add Note or Log Email
3. Enter content
4. Save to timeline

Communications provide context for hiring decisions.

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Filtering and search

Quickly find applicants:

• Filter by status: Show only INTERVIEW or OFFER candidates
• Filter by job: View applicants for specific positions
• Sort by date: See newest or oldest applications first
• Search: Find by name or email

Filters help you focus on candidates needing attention.

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Bulk actions

Perform actions on multiple applicants:

• Change status for multiple candidates
• Export applicant data
• Send bulk emails

Bulk actions save time when managing many applications.

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Applicant lifecycle

A typical applicant journey:

1. Candidate applies → Status: SUBMITTED
2. Recruiter reviews → Status: UNDERREVIEW
3. Pass screening → Status: INTERVIEW
4. Interview rounds → Team adds evaluations
5. Decision made → Status: OFFER, REJECTED, or HIRED
6. Archive → Move to appropriate final status

This workflow can be customized using pipelines and stages.