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Collaborate with your team on hiring by inviting members to your WeGotWork organization. This guide covers how to invite team members and manage their access.
1

Navigate to members section

From your dashboard, click Members in the sidebar. This shows all current members of your organization and pending invitations.
2

Click invite member

Look for an option to invite a new member to your organization. This typically opens a dialog or form where you can enter invitation details.
3

Enter the email address

In the invitation form, enter the email address of the person you want to invite:
  • Use their work email address
  • Ensure the email is correct before sending
  • Double-check for typos
The system checks if this email is already associated with your organization or has a pending invitation.
4

Send the invitation

Click Send Invitation or similar button to send the invite:
  1. The system creates an invitation record
  2. An email is sent to the invitee from [email protected]
  3. The invitation appears in your pending invitations list
You’ll see a confirmation message: “Invited Successfully”

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What happens if there’s an issue?

If the email has an existing pending invitation, you’ll see: “User already Invited”The person should check their email for the original invitation.
If the email belongs to someone already in your organization, you’ll see: “User already in organization.”No new invitation is needed—they can already access the organization.
5

Invitation email sent

The invited person receives an email with:
  • Your name as the person who invited them
  • Your email address
  • Organization name and details
  • Link to accept the invitation
They need to click the link and complete the signup or login process to join your organization.
6

Track invitation status

You can see invitation status in the Members section:
  • Pending invitations: People who haven’t accepted yet
  • Active members: People who have joined the organization
If someone doesn’t receive the invitation email, ask them to check their spam folder.

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Team member roles

When team members join your organization, they receive a role that determines their permissions:
Full access to all organization features:
  • Create, edit, and delete jobs
  • View and manage all applications
  • Invite and remove team members
  • Access organization settings
  • Manage billing (if applicable)
Standard access to hiring features:
  • View jobs and applications
  • Review candidate information
  • Move candidates through pipeline stages
  • Communicate with applicants
Members typically cannot delete jobs or change critical settings.
Role management may vary based on your specific WeGotWork configuration. Check with your organization administrator for exact permissions.

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Managing team members

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View current members

The Members section displays all organization members with:
  • Profile avatar with initials
  • Full name
  • Role (Administrator, Member, etc.)
  • Management options

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Remove team members

To remove someone from your organization:
  1. Navigate to the Members section
  2. Find the member you want to remove
  3. Click the management option for that member
  4. Confirm the removal
You cannot remove yourself from the organization. Only other administrators can remove you.

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Invitation best practices

Use work emails

Invite team members using their work email addresses for better security and organization.

Inform before inviting

Let team members know you’re sending an invitation so they watch for the email and don’t mark it as spam.

Verify email addresses

Double-check email addresses before sending invitations to avoid sending to wrong addresses.

Follow up

If someone doesn’t accept within a day or two, follow up to ensure they received the email.

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Troubleshooting invitations

If the invitee doesn’t receive the email:
  1. Check spam/junk folders
  2. Verify the email address is correct
  3. Ensure emails from [email protected] aren’t blocked
  4. Try resending the invitation
If there are issues accepting:
  1. Make sure they’re clicking the link in the invitation email
  2. Check that their browser accepts cookies
  3. Try a different browser
  4. Contact support if problems persist
The system prevents sending multiple invitations to the same email address. If someone needs a new invitation, an administrator may need to cancel the original first.

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Collaboration features

Once team members join, they can:
  • Review applications together: Multiple team members can evaluate the same candidates
  • Share feedback: Discuss candidates and make collaborative hiring decisions
  • Divide responsibilities: Assign different team members to manage different jobs or stages
  • Track activity: See who’s reviewing which candidates and what actions they take

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Next steps

Managing applications

Learn how your team can review applications together

Setting up pipelines

Create workflows for your team to follow
Inviting team members early in your hiring process ensures everyone stays aligned and can contribute to finding great candidates.

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