Team collaboration

WeGotWork enables your entire team to collaborate on hiring. Invite members, assign roles, and work together to find the best candidates.

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Team member roles

WeGotWork supports two role types to control access and permissions:

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Owner

Organization owners have full access:

• View and manage all jobs and applicants
• Edit organization settings
• Invite and remove team members
• Change member roles
• Delete the organization
• Access billing and subscription settings

The user who creates an organization becomes the owner by default.

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Member

Members have operational access:

• View and manage jobs
• Create and edit job postings
• Review and manage applicants
• Add evaluations and feedback
• Move applicants through pipeline stages
• View activity logs

Members cannot:

• Edit organization settings
• Invite or remove other members
• Delete the organization
• Access billing settings

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Inviting team members

Only organization owners can invite new members:

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Sending invitations

1. Navigate to Members in your organization
2. Click Create Invitation or Invite Member
3. Enter the team member’s email address
4. Select a role (owner or member)
5. Click Send Invitation

An email invitation is sent to the recipient.

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Invitation lifecycle

Invitations have three states:

• Pending: Invitation sent, awaiting acceptance
• Accepted: Recipient joined the organization
• Expired: Invitation expired and must be resent

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Viewing pending invitations

See all outstanding invitations:

1. Navigate to Members
2. Scroll to Pending Invitations
3. View invited email addresses and roles
4. Cancel invitations if needed

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Accepting invitations

When someone invites you:

1. You receive an email with an invitation link
2. Click the link to open WeGotWork
3. Sign in or create an account
4. Accept the invitation
5. You’re added to the organization with the assigned role

You can now access the organization and collaborate with the team.

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Managing team members

Owners can view and manage all members:

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Viewing members

Navigate to Members to see:

• Member name and email
• Profile picture
• Role (owner or member)
• Join date

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Changing roles

Update a member’s role:

1. Navigate to Members
2. Find the member you want to update
3. Click Manage or the role dropdown
4. Select the new role
5. Confirm the change

Role changes take effect immediately.

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Removing members

Remove team members who no longer need access:

1. Navigate to Members
2. Find the member to remove
3. Click Remove or the trash icon
4. Confirm removal

Removed members immediately lose access to the organization.

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Collaborative features

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Evaluations and feedback

All team members can evaluate candidates:

1. Open an applicant profile
2. Add an evaluation with score and feedback
3. Evaluations are visible to all team members
4. Evaluator name and timestamp are recorded

This enables transparent, collaborative hiring decisions.

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Activity visibility

All actions are logged and attributed:

• Who moved an applicant to a new stage
• Who changed an applicant’s status
• Who added evaluations or notes
• Timestamps for all actions

Team members can see what others have done without confusion.

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Communication tracking

Track all candidate communications:

• Email messages sent by any team member
• Internal notes visible to the team
• Call logs and summaries

Everyone stays informed about candidate interactions.

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Best practices for team collaboration

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Clear role assignment

Assign roles based on responsibilities:

• Owners: HR leads, hiring managers, executives
• Members: Recruiters, interviewers, coordinators

This ensures appropriate access levels.

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Communication guidelines

Establish team norms:

• When to add evaluations vs. notes
• How to document interview feedback
• When to move candidates between stages

Consistent practices improve collaboration.

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Regular team reviews

Schedule reviews to:

• Discuss candidates in INTERVIEW or OFFER stages
• Align on hiring decisions
• Review pipeline health
• Address bottlenecks

Regular sync-ups keep everyone aligned.

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Evaluation standards

Define what scores mean:

• 1: Not a fit
• 2: Below expectations
• 3: Meets expectations
• 4: Exceeds expectations
• 5: Exceptional candidate

Standardized scoring enables fair comparisons.

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Multiple organizations

Team members can belong to multiple organizations:

• Each organization has separate members and roles
• Your role can differ across organizations
• Switch between organizations using the selector

This is useful for:

• Consultants working with multiple clients
• Employees at companies with multiple divisions
• Recruiters managing multiple organizations

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Notification preferences

Customize what notifications you receive:

• New applications
• Status changes
• Evaluation requests
• Team mentions

Stay informed without being overwhelmed.

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Security and permissions

WeGotWork ensures secure collaboration:

• Members can only access organizations they belong to
• Sensitive settings require owner permissions
• Activity logs track all actions
• Resumes are only accessible to authenticated team members

Your data is protected while enabling collaboration.