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Connect your calendar to Twenty to track meetings, schedule activities, and manage your time alongside CRM data.

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Calendar Integration Overview

Calendar integration enables:
  • Event sync - View calendar events in Twenty
  • Two-way sync - Create events from Twenty
  • Automatic linking - Associate meetings with records
  • Availability tracking - See team schedules
  • Meeting context - View related CRM data before meetings
Calendar sync helps you prepare for meetings by showing related opportunities, past communications, and important notes.

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Supported Calendar Providers

Google Calendar

Sync Google Workspace or personal Google calendars

Outlook Calendar

Sync Microsoft 365 or Outlook.com calendars

CalDAV

Connect any CalDAV-compatible calendar (coming soon)

Exchange

Connect Microsoft Exchange calendars (coming soon)

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Connecting Your Calendar

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Google Calendar

1

Navigate to settings

Go to Settings → Integrations → Calendar.
2

Select Google Calendar

Click Connect Google Calendar.
3

Authenticate

Sign in to your Google account and grant permissions:
  • View calendar events
  • Create calendar events
  • Edit calendar events
4

Choose calendars

Select which calendars to sync:
  • Primary calendar
  • Additional calendars
  • Shared calendars
5

Configure sync settings

Set preferences:
Sync Direction: Two-way
Sync From: 30 days ago
Sync To: 180 days ahead
Auto-link: Yes
6

Complete setup

Click Start Sync to begin syncing events.

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Outlook Calendar

1

Navigate to settings

Go to Settings → Integrations → Calendar.
2

Select Outlook

Click Connect Outlook Calendar.
3

Sign in to Microsoft

Authenticate and grant calendar permissions.
4

Select calendars

Choose which calendars to sync:
  • Main calendar
  • Secondary calendars
  • Shared team calendars
5

Set sync options

Configure sync behavior:
  • Sync range (past and future)
  • Auto-linking rules
  • Default calendar for new events
6

Start syncing

Click Complete Setup to begin.

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Calendar Features

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Viewing Calendar Events

Calendar View:
  1. Go to Calendar from the main navigation
  2. View events in:
    • Day view
    • Week view
    • Month view
    • Agenda view
On Record Timelines: Calendar events appear on related records:
  • View past meetings with a contact
  • See upcoming events for a company
  • Track opportunity-related calls
In Activity Feed: Your personal activity feed shows:
  • Today’s meetings
  • Upcoming events this week
  • Meeting reminders

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Creating Events from Twenty

1

Open a record or calendar

Navigate to a Person, Company, or the Calendar view.
2

Click New Event

Click + New Event or drag on the calendar.
3

Fill event details

Title: Client Kickoff Call
Date: 2026-03-20
Time: 2:00 PM - 3:00 PM
Attendees:
  - [email protected]
  - [email protected]
Location: Zoom (link auto-populated)
Description: Discuss project timeline and deliverables
4

Link to records

Associate with:
  • Related Company
  • Related Opportunity
  • Related Project
5

Set reminders

Add notifications:
  • 15 minutes before
  • 1 hour before
  • 1 day before
6

Create event

Click Create to add to your calendar and sync to provider.
Events created in Twenty sync to your connected calendar provider immediately.

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Automatic Event Linking

Twenty automatically links calendar events to records when:
  • Attendee email matches - Person in Twenty is invited
  • Domain matches - Company domain in attendee list
  • Subject mentions - Record name in event title
  • Description contains - Record linked in event details
Example: Meeting titled “Acme Corp - Q1 Review” with [email protected]:
  • Links to Company: Acme Corp
  • Links to Person: John Doe
  • Links to Opportunity: “Acme Corp - Q1 Deal”

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Meeting Preparation

Before meetings, Twenty shows: Context Panel: 
Upcoming: Client Call with Acme Corp
Time: Today at 2:00 PM

Quick Context:
- Company: Acme Corp (Customer since 2024)
- Opportunity: $150K annual contract
- Last Contact: 5 days ago (email)
- Open Tasks: 2 (due this week)
- Recent Activity:
  - Proposal sent
  - Demo completed
  - Contract in review

Attendees:
- John Doe (Decision Maker)
  - Title: VP Engineering
  - Last meeting: 2 weeks ago
  - Notes: Interested in enterprise features

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Meeting Notes

Capture notes during or after meetings:
  1. Open the calendar event
  2. Click Add Notes
  3. Write meeting summary:
    • Discussion points
    • Decisions made
    • Action items
    • Next steps
  4. Notes appear on:
    • Event record
    • Linked record timelines
    • Activity feeds
Use the Twenty mobile app to take notes during meetings on the go.

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Follow-up Tasks

Create tasks from meetings:
  1. Open a calendar event
  2. Click Create Task
  3. Task auto-fills: 
    Name: "Follow up on [Meeting Title]"
Due Date: [Meeting Date] + 2 days
Assigned To: Me
Related To: [Linked records from meeting]
  4. Adjust and save
Or use workflows to create tasks automatically after meetings.

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Availability and Scheduling

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Checking Availability

See team member availability:
  1. Go to Calendar
  2. Toggle Show Team
  3. View overlapping schedules
  4. Find open time slots
Share your availability for easy scheduling:
  1. Go to Settings → Calendar → Scheduling
  2. Create a scheduling link: 
    Name: 30-Minute Demo
Duration: 30 minutes
Availability:
  - Monday-Friday
  - 9:00 AM - 5:00 PM
  - Buffer: 15 minutes between meetings
  3. Share link with prospects
  4. They choose time from your availability
  5. Event auto-creates in your calendar

Pro Tip

Add scheduling links to your email signature for easy booking.

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Calendar Sync Settings

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Sync Direction

Changes sync both directions:
  • Events created in Twenty → Calendar provider
  • Events created in provider → Twenty
  • Updates sync both ways
  • Deletions sync both ways

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Sync Scope

Date Range: 
Sync Past: 30 days (show recent meetings)
Sync Future: 180 days (show upcoming events)
Event Types: 
Include:
  - Meetings (with attendees)
  - Appointments
  - All-day events
  
Exclude:
  - Personal events (marked private)
  - Out of office blocks
  - Tentative events (optional)

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Auto-Linking Rules

Configure automatic record association: 
Link events when:
  - Attendee email matches Person record: Yes
  - Domain matches Company record: Yes
  - Subject contains record name: Yes
  - Require manual confirmation: No

Don't link:
  - Internal meetings (all attendees from workspace)
  - Personal events (marked private)
  - Calendar-specific keywords (e.g., "Personal")

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Calendar Best Practices

Ensure calendar integration is active:
  • Check connection status weekly
  • Monitor sync errors
  • Reconnect if authentication expires
Capture key information:
  • During or immediately after meetings
  • Include action items
  • Tag relevant team members
  • Notes appear on timelines for context
Create clear event titles:
✅ Good:
- "Acme Corp - Product Demo"
- "Q1 Business Review - TechStart Inc"

❌ Unclear:
- "Call"
- "Meeting"
Automate post-meeting tasks:
  • Create follow-up tasks
  • Send thank-you emails
  • Update opportunity stages
  • Log activity on records

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Troubleshooting

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Events Not Syncing

Check:
  1. Calendar connection active
  2. Permissions granted
  3. Sync settings correct
  4. No sync errors in logs
Solutions:
  • Reconnect calendar
  • Refresh authentication
  • Check calendar provider status
  • Review error messages

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Events Linking Incorrectly

Causes:
  • Similar attendee names
  • Multiple contacts with same domain
  • Auto-link rules too broad
Solutions:
  • Manually unlink and relink
  • Adjust auto-link rules
  • Add specific exclusions

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Duplicate Events

Causes:
  • Multiple calendar sync sources
  • Events imported multiple times
Solutions:
  • Disable duplicate sync sources
  • Remove duplicate calendars from sync
  • Run duplicate cleanup tool

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Next Steps

Email Integration

Connect your email alongside calendar

Workflow Automation

Automate tasks after meetings

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