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Overview

Once you’ve registered and logged in, you need to create an evaluation for the current year. This guide explains how evaluations work and how to start or resume one.
The system automatically checks if you already have an evaluation for the current year. You can only have ONE active evaluation per year.

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Understanding Evaluations

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Evaluation Types

vLife DGO supports two types of evaluations:

Permanencia

For existing employees undergoing periodic review
  • Type ID: 1
  • Requires 6 data sections + 5 mandatory documents
  • Includes current position information

Nuevo Ingreso

For new hires joining the organization
  • Type ID: 2
  • Requires 6 data sections + 6 mandatory documents
  • Focuses on previous employment history
Your evaluation type was selected during registration. This determines which forms and documents you’ll need to complete.

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Evaluation ID Encryption

For security purposes, all evaluation IDs are encrypted:
  • The system generates a unique evalID when you create an evaluation
  • This ID is encrypted using ncrypt-js with the key "key_cecc"
  • The encrypted version (evalEncrypt) is used in all URLs
  • This prevents users from accessing other people’s evaluations

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Creating Your Evaluation

1

Access Your Profile

After logging in, you’ll be at /auth/profile.The system automatically checks for an active evaluation for the current year by running:
SELECT * FROM tbl_dgo_evaluaciones 
WHERE evalAnio = [current_year] 
AND empID = [your_id] 
AND evalActivo = 1
2

Start New or Resume Existing

The system will automatically:If NO evaluation exists:
  • Show an option to create a new evaluation
  • Create a new record in tbl_dgo_evaluaciones
  • Generate and encrypt your evaluation ID
  • Display success message: “Evaluación creada con exito”
  • Redirect you to /evaluacionvLife/evaluacionView/[encrypted_id]
If evaluation EXISTS:
  • Automatically load your existing evaluation
  • Display success message: “Retomado evaluación…”
  • Redirect you to your evaluation page with the encrypted ID
3

View Your Evaluation Dashboard

You’ll now see your evaluation dashboard showing:
  • Progress tracker (percentage complete)
  • Six data capture sections
  • Required document uploads
  • Optional document uploads
  • Current completion status

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Evaluation Dashboard

Your evaluation dashboard displays:

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Progress Tracking

The system calculates your completion percentage: 
const ProcessCapture = TotalCaptura * 100 / 6
Where TotalCaptura is the count of completed sections:
  • Personal Data (Datos Personales)
  • Family Data (Datos Familiares)
  • Academic Data (Datos Académicos)
  • Career Trajectory (Trayectoria Laboral)
  • Economic Data (Datos Económicos)
  • References (Referencias)

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Six Main Sections

1. Personal Data

Basic personal information, contact details, and address

2. Family Data

Information about family members and dependents

3. Academic Data

Educational background and training certifications

4. Career Trajectory

Employment history and work experience

5. Economic Data

Financial information, assets, and liabilities

6. References

Professional and personal references

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Document Requirements

Based on your evaluation type, you’ll need to upload: Permanencia (5 required documents):
  • Birth Certificate (Acta de Nacimiento)
  • Official ID (INE)
  • Proof of Address (Comprobante de Domicilio)
  • Proof of Studies (Comprobante de Estudios)
  • Proof of Income (Comprobante de Ingresos)
Nuevo Ingreso (6 required documents):
  • Birth Certificate
  • Official ID (INE)
  • Proof of Address
  • Proof of Studies
  • Military Service Card (Cartilla Militar)
  • Proof of Income (or motive description)
See Document Requirements for details.

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Resuming Your Evaluation

You can safely close the browser and return later:
  1. Log in to your account
  2. The system automatically loads your current year’s evaluation
  3. All previously saved data will be intact
  4. Continue from where you left off
Data is only saved when you click the save button in each section. Unsaved changes will be lost if you navigate away.

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Evaluation Status Checks

The system continuously validates:

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For Permanencia:

if (TotalCaptura === 6 && TotalCargaPerma === 5) {
  const ListoRevision = true;
  // You can finalize your evaluation
}

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For Nuevo Ingreso:

if (TotalCaptura === 6 && TotalCargaNI === 6) {
  const ListoRevision = true;
  // You can finalize your evaluation
}
Only when ALL sections are complete AND all required documents are uploaded will you be able to finalize and submit your evaluation.

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Managing Your Evaluation

From the evaluation dashboard, you can:

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Edit Sections

  • Click on any section to view/edit the data
  • Make changes and save
  • Return to the dashboard

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Delete Section Data

  • Each section has a delete option
  • Removes all data for that section
  • Allows you to re-enter the information
  • Cannot be undone
Deleting a section removes ALL data in that section. Use this carefully.

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Upload Documents

  • Click on any required or optional document
  • Upload files meeting the format requirements
  • View uploaded documents
  • Delete and re-upload if needed

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Viewing Evaluation History

Your profile shows evaluations from previous years: 
SELECT evaluaciones.evalAnio, t_eval.evalTipo, evaluaciones.evalEncrypt
FROM tbl_dgo_evaluaciones evaluaciones
INNER JOIN cat_dgo_tipoeval t_eval ON evaluaciones.tipoEvalID = t_eval.tipoEvalID
WHERE evaluaciones.evalAnio != [current_year] 
AND evaluaciones.empID = [your_id]
You can click on previous evaluations to view them (read-only).

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Common Issues

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Can’t Create Second Evaluation for Same Year

Problem: System says you already have an evaluation. Solution: You can only have one evaluation per year. Resume your existing evaluation instead.

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Evaluation Progress Stuck at 0%

Problem: Progress shows 0% even after completing sections. Solution: Make sure you’re clicking the save/submit button in each section. Viewing a form doesn’t save it.

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Lost Evaluation ID

Problem: Don’t remember your evaluation URL. Solution: Simply log in to your profile - the system automatically loads your current evaluation.

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Next Steps

Once your evaluation is created, you should complete each section in order:
1

Start with Personal Data

Begin by entering your personal information, contact details, and address.Go to Personal Data Guide →
2

Continue Through All Sections

Complete each of the six sections in sequence.
3

Upload Required Documents

Upload all mandatory documents for your evaluation type.See Document Requirements →
4

Finalize and Submit

Once 100% complete, finalize your evaluation for review.Learn How to Finalize →

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Technical Details

For reference, here’s how evaluations are created: 
const [rowsAffected] = await PoolvLife.query(
  EvaluationvLifeModel.createEvaluacion,
  [empID, anioEval, tipo_eval]
);

const dataToEncrypt = rowsAffected.insertId;
const encryptedData = ncryptObjet.encrypt(dataToEncrypt);

await PoolvLife.query(
  EvaluationvLifeModel.encryptEvaluation, 
  [encryptedData, dataToEncrypt]
);
The evaluation record includes:
  • evalID - Unique evaluation ID (auto-increment)
  • empID - Your employee ID
  • evalAnio - Current year
  • tipoEvalID - Evaluation type (1 or 2)
  • evalEncrypt - Encrypted ID for URLs
  • evalActivo - Active status (1 = active)
  • evalCreado - Creation timestamp

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