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Introduction

The Aircraft Tracking module in SIGEAC allows you to maintain detailed records for your entire fleet, including aircraft specifications, flight hours, cycles, and component tracking.
Aircraft management is found in the Planificación module under /{company-slug}/planificacion/aeronaves

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Aircraft Information Structure

Each aircraft record in SIGEAC contains:
  • Basic Identification - Registration, serial number, model
  • Manufacturer Details - Aircraft and engine manufacturer
  • Time Tracking - Flight hours and cycles
  • Ownership - Owner and operator information
  • Location - Current physical location
  • Components - Installed parts and their tracking data
  • Status - Current operational status

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Accessing Aircraft Management

1

Navigate to Planning Module

From the main navigation, select Planificación from your company’s module list.
2

Open Aircraft Section

Click on Aeronaves to access the aircraft management interface.
3

View Aircraft Fleet

The main page displays all registered aircraft organized by operator/client. You’ll see:
  • Aircraft grouped by owner/operator
  • Tabs for each aircraft showing their registration (acronym)
  • Search and filter tools
  • Registration button for adding new aircraft

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Registering a New Aircraft

1

Click Register Aircraft

On the aircraft management page, click the “Registrar Aeronave” button in the top-right corner.
2

Enter Basic Information

Fill in the aircraft identification details:Required Fields:
  • Acronym/Registration - Aircraft registration number (e.g., YV-123)
  • Model - Aircraft model designation
  • Serial Number - Manufacturer serial number
  • Manufacturer - Aircraft manufacturer (select from existing or create new)
  • Client/Operator - Who owns or operates the aircraft
The acronym/registration is typically the aircraft’s tail number and will be used as the primary identifier throughout the system.
3

Add Technical Details

Enter the aircraft’s technical specifications:
  • Fabrication Date - When the aircraft was manufactured
  • Flight Hours - Total flight hours (can be formatted as “4,324.00”)
  • Flight Cycles - Total cycles (takeoff/landing pairs)
  • Engine Type - Type of engine installed
  • Number of Engines - Engine count
Flight hours and cycles can include decimal values and are displayed with proper formatting (e.g., 4,324.00 hours).
4

Specify Ownership and Operations

Define ownership and operational details:
  • Owner - Legal owner of the aircraft
  • Aircraft Operator - Company operating the aircraft (may differ from owner)
  • Authorizing - Select either:
    • PROPIETARIO (Owner)
    • EXPLOTADOR (Operator)
5

Set Location

Select the current physical location of the aircraft from your company’s registered locations.
Location must be set correctly as it affects maintenance scheduling and parts allocation.
6

Add Comments and Status

Include any additional information:
  • Comments - Free-text field for notes about the aircraft
  • Status - Operational status:
    • EN POSESION - In possession
    • VENDIDO - Sold
    • RENTADO - Rented
7

Save Aircraft Record

Click “Guardar” to create the aircraft record. The system will:
  • Validate all required fields
  • Check for duplicate registrations
  • Create the aircraft record
  • Initialize component tracking

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Managing Aircraft Components

Each aircraft has installed parts/components that need individual tracking.

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Component Structure

Components can be hierarchical:
  • Father Components - Main assemblies (e.g., engine, landing gear)
  • Sub-components - Parts within main assemblies (e.g., engine accessories)

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Adding Components to Aircraft

1

Open Aircraft Details

Click on the aircraft’s tab in the aircraft management page to view its full details.
2

Navigate to Components Section

Scroll to or select the “Componentes” or “Aircraft Parts” section.
3

Add New Component

Click “Agregar Componente” and enter:Identification:
  • Part Number - Manufacturer part number
  • Part Name - Description of the component
  • Serial Number - Individual serial number (optional for some parts)
Condition:
  • Condition Type - Current condition:
    • SERVICIABLE (Serviceable)
    • NUEVO (New)
    • USADO (Used)
    • REPARADO (Repaired)
    • REMOVIDO - NO SERVICIABLE (Removed - Unserviceable)
    • REMOVIDO - CUSTODIA (Removed - In custody)
Time Tracking:
  • Time Since New (TSN) - Total hours on component
  • Time Since Overhaul (TSO) - Hours since last overhaul
  • Cycles Since New (CSN) - Total cycles on component
  • Cycles Since Overhaul (CSO) - Cycles since last overhaul
4

Set Component Hierarchy

If this component is part of a larger assembly:
  • Select “Is Father” if this is a main assembly
  • Select “Parent Component” if this is a sub-component
Hierarchical tracking helps organize complex aircraft systems and improves maintenance planning.

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Component Time Tracking

Component times are updated through flight control entries:
When you log a flight in the Control de Vuelos module, the system automatically updates:
  • Aircraft total hours and cycles
  • All installed component hours and cycles
  • Historical flight records for traceability

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Searching and Filtering Aircraft

The aircraft management page provides powerful search and filter capabilities:

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Search Functionality

1

Use the Search Bar

Enter search terms in the search box to filter aircraft by:
  • Registration/Acronym (e.g., “YV-123”)
  • Serial number
  • Model (e.g., “CESSNA 172”)
  • Manufacturer
  • Client/Operator name
2

Apply Operator Filter

Use the operator dropdown to filter aircraft by specific client/operator:
  • Select “Todos los operadores” to show all aircraft
  • Choose a specific operator to show only their aircraft
3

View Filtered Results

The aircraft list updates in real-time as you type. Active filters are displayed as badges below the search bar.
4

Clear Filters

Click “Limpiar filtros” to reset all search and filter criteria.
Search is case-insensitive and matches partial strings, making it easy to find aircraft even with incomplete information.

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Aircraft Organization by Operator

Aircraft are automatically grouped by their operator/client:

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Viewing Grouped Aircraft

  • Accordion View - When viewing all operators, aircraft are grouped in expandable sections
  • Operator Header - Shows operator name and aircraft count
  • Aircraft Tabs - Each aircraft appears as a tab within its operator’s section

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Benefits of Operator Grouping

  • Quickly see fleet size per operator
  • Organize maintenance by client
  • Simplify multi-client operations
  • Improve invoice and service tracking

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Viewing Aircraft Details

Click on any aircraft tab to view comprehensive information:
  • Registration and serial number
  • Manufacturer and model
  • Current flight hours and cycles
  • Owner and operator details
  • Location and status

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Editing Aircraft Information

1

Open Aircraft Tab

Navigate to the aircraft you want to edit and click on its tab.
2

Click Edit Button

Look for the Edit button (typically a pencil icon) in the aircraft details section.
3

Modify Information

Update any editable fields:
  • Location changes
  • Status updates
  • Comment additions
  • Contact information
Some fields like serial numbers and registration should not be changed unless correcting an error, as they are used for historical tracking.
4

Save Changes

Click “Guardar” to save your modifications. Changes are logged with user and timestamp information.

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Flight Control Integration

Aircraft tracking integrates with the Flight Control module for automated time updates:

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Recording a Flight

1

Navigate to Flight Control

Go to Planificación > Control de Vuelos
2

Create Flight Entry

Enter flight details:
  • Flight number
  • Aircraft (select from your fleet)
  • Origin and destination
  • Flight date
  • Flight hours for this leg
  • Cycles (usually 1 per flight)
3

Automatic Updates

Upon saving, the system automatically:
  • Updates aircraft total hours and cycles
  • Updates all installed component times
  • Creates flight history records
  • Updates component history for traceability
Flight history entries are immutable for audit purposes. Contact an administrator if corrections are needed.

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Work Order Integration

Aircraft records integrate with the maintenance work order system:
  • Automatic Aircraft Selection - Work orders can be created directly from aircraft details
  • Component Replacement - Removing/installing components updates aircraft parts list
  • Time Synchronization - Component times are updated when work orders close
  • Service History - All work orders are linked to aircraft records

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Aircraft Status Management

Proper status management ensures accurate fleet tracking:

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Status Options

Aircraft is owned or operated by the company and available for operations.Use when:
  • Aircraft is actively flying
  • Aircraft is in maintenance but still owned
  • Aircraft is temporarily grounded

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Best Practices

  • Use consistent registration format (e.g., YV-123, not yv123 or YV 123)
  • Verify registration number before creating record
  • Include country prefix for international operations
  • Document registration changes in comments field
  • Update flight hours immediately after operations
  • Verify component times during maintenance
  • Reconcile actual times with logs quarterly
  • Document time adjustments in comments
  • Maintain complete component hierarchies
  • Update condition after inspections
  • Track both time and calendar limits
  • Document all component changes in work orders
  • Regular audits of aircraft data
  • Verify operator information is current
  • Keep location data updated
  • Archive instead of delete for historical records

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Troubleshooting

Solution:
  • Clear all filters and try searching again
  • Try searching by serial number instead of registration
  • Verify aircraft is registered in the selected company
  • Check if operator filter is excluding the aircraft
Possible causes:
  • Flight entry not saved correctly
  • Component not properly linked to aircraft
  • Component marked as removed
Solution: Verify flight entry was successful and component is listed as installed.
Solution:
  • Check if aircraft already exists (search thoroughly)
  • Verify registration number is correct
  • Contact administrator if legitimate duplicate needed (rare)

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Next Steps

Work Orders

Create maintenance work orders for aircraft

Inventory Management

Manage parts for aircraft maintenance

Requisitions

Request parts for aircraft repairs

Flight Control

Log flights and update aircraft times

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