Key Features
Inventory Control
Track articles by part number, serial, batch, condition, and location
Dispatch Management
Process dispatch requests for work orders and general operations
Tool Management
Manage toolboxes, calibration tracking, and tool assignment to technicians
Incoming Articles
Receive and locate new inventory with status tracking
Article Types
The system manages different article classifications:Aeronautical Articles
- Component Articles: Aircraft parts with TSN/TSO tracking, hour/cycle limits
- Consumable Articles: Expendable items with quantity and expiration management
- Tool Articles: Special tools requiring calibration and maintenance
General Articles
- Office supplies and consumables
- Equipment and materials not aircraft-specific
Warehouse Operations
Incoming Workflow
In Transit
Articles are marked as in transit when purchase orders are confirmed with tracking information (USA tracking, OCK tracking)
Incoming Reception
When articles arrive, they enter the incoming status for initial inspection and documentation
Quality Control
Articles flow to Quality Control module for certification review (8130, vendor certificates)
Dispatch Workflow
Dispatch Request Process
Dispatch Request Process
- Request Creation: Users create dispatch requests specifying:
- Part number and quantity needed
- Destination (work order, department, or general use)
- Justification and urgency
- Warehouse Processing: Warehouse staff:
- Locate the requested articles by batch and serial
- Verify condition and certificates
- Prepare items for dispatch
- Dispatch Confirmation:
- Articles are removed from inventory
- Dispatch documentation is generated
- Receiving party confirms receipt
Tool Management
Toolbox System
Toolbox System
Toolboxes are assigned to employees (typically maintenance technicians) and contain:
- Tool inventory with serial numbers
- Calibration due dates for precision tools
- Special tool flags for critical equipment
- Delivery and return tracking
- Tools requiring calibration
- Overdue tool returns
- Expired calibration certificates
Inventory Management
Batch System
Articles are organized into batches for efficient management:Quantity Tracking
The system supports multiple units of measure with automatic conversion:
- Primary unit (e.g., “EACH”, “BOX”)
- Secondary units with equivalence ratios
- Automatic conversion in dispatch and incoming operations
Stock Alerts
The warehouse dashboard provides real-time visibility:- Out of Stock Articles: Items below minimum quantity
- Restock Needed: Low inventory alerts based on batch minimum
- Tool Calibration: Tools approaching or past calibration due dates
- User Statistics: Dispatch and incoming activity by warehouse staff
Article Conditions
Aviation articles are tracked by regulatory condition:| Condition | Description |
|---|---|
| SV (Serviceable) | New or overhauled, airworthy with certificates |
| OH (Overhauled) | Completely overhauled to manufacturer specs |
| RP (Repairable) | Requires repair before use |
| AR (As Removed) | Removed from aircraft, condition unknown |
| BER (Beyond Economic Repair) | Not economically repairable |
| INSP (Inspection) | Requires inspection before release |
Warehouse Zones
Physical organization by location and type:- Zone assignment for efficient picking
- Location-based inventory searches
- Multi-warehouse support for different bases
User Workflows
For Warehouse Staff
-
Daily Operations:
- Review pending dispatch requests
- Process incoming articles
- Locate and assign warehouse zones
- Update inventory quantities
-
Inventory Control:
- Conduct cycle counts
- Manage tool calibrations
- Monitor stock levels
- Generate inventory reports
For Requesters
- Create dispatch requests for needed parts
- Track request status through the workflow
- Confirm receipt of dispatched items
- View inventory availability before requesting
Integration with Other Modules
Purchasing Integration
Purchase orders automatically create incoming inventory when articles arrive
Quality Control
Incoming articles flow to QC for inspection and certification review
Planning Integration
Work orders trigger dispatch requests for required parts and materials
Maintenance
Tool assignment to maintenance technicians and component tracking
Reporting
Warehouse management includes comprehensive reporting:- Inventory levels by batch, category, or ATA code
- Dispatch history and trends
- User activity statistics
- Stock movement reports
- Tool calibration schedules