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Introduction

The Inventory Management module in SIGEAC provides comprehensive control over aviation parts, components, consumables, and tools. The system tracks quantities, conditions, locations, and expiration dates for all inventory items.
Inventory is managed in the Almacén (Warehouse) module under /{company-slug}/almacen/inventario_articulos

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Inventory Structure

SIGEAC organizes inventory using a hierarchical structure:
  • Warehouses - Physical storage locations
  • Batches - Logical groupings of similar items
  • Articles - Individual inventory items

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Article Types

SIGEAC supports four main article types:

Components

Repairable aircraft parts tracked by serial number and time (TSN, TSO, CSN, CSO)

Consumables

Non-repairable items tracked by quantity (oils, fluids, chemicals, sealants)

Tools

Equipment requiring calibration tracking and controlled checkout

Parts

Hardware and small parts tracked by quantity (screws, rivets, fasteners)

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Accessing Inventory

1

Navigate to Warehouse Module

From the main navigation, select Almacén from your company’s module list.
2

Open Inventory Management

Click on Inventario de Artículos to access the main inventory interface.
3

Select Inventory Type

Choose the inventory category:
  • Aeronáutico - Aviation-specific parts and components
  • General/Ferretería - General purpose items and hardware
4

Filter by Category

Use the category tabs to view specific article types:
  • Todos - All articles across categories
  • Componente - Serialized components
  • Consumibles - Consumable materials
  • Herramientas - Tools and equipment
  • Partes - Hardware and small parts

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Searching and Filtering Inventory

The inventory page features a powerful search system:
1

Use Search Bar

Enter search terms in the search field to find articles by:
  • Part number (e.g., “65-50587-4”)
  • Description (e.g., “TORNILLO”)
  • Alternate part numbers
  • Serial numbers (for components)
Search is performed on the backend and works across all article fields, making it easy to find items with partial information.
2

View Search Results

Results appear in real-time as you type. The system displays:
  • Total number of matching articles
  • Search status (searching/results count)
  • Matching articles in the table
3

Clear Search

Click the X button in the search field to reset and view all inventory.

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Category Filters

When viewing components, filter by condition:
  • Todos - All conditions
  • Serviciables - Serviceable components ready for installation
  • Reparados - Repaired and returned to service
  • Removidos - No Serviciables - Removed, unserviceable
  • Removidos - Custodia - Removed, held in custody

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Understanding Inventory Table

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Part Number Grouping

For components and parts, articles with the same part number are automatically grouped:
  • Group Row - Shows part number with total article count
  • Expandable - Click group row to see individual serial numbers
  • Quick View - See quantity without expanding
Part number grouping helps you quickly see total available quantity for each part number while maintaining individual article tracking.

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Table Columns

  • Article Type (icon indicator)
  • Part Number
  • Description
  • Serial Number
  • Quantity
  • Condition
  • Location/Zone

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Batches (Logical Grouping)

Batches organize related articles for easier management.

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Understanding Batches

  • Name - Descriptive batch name
  • Slug - URL-friendly identifier
  • Category - What type of articles (COMPONENT, CONSUMABLE, TOOL, PART)
  • ATA Code - Aircraft system code
  • Brand - Manufacturer or brand
  • Hazardous - Whether batch contains dangerous goods
  • Zone - Storage location
  • Min Quantity - Reorder threshold

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Creating a New Batch

1

Click Create Batch

On the inventory page, click the “Crear Batch” button.
2

Enter Batch Information

Fill in the batch details:Required:
  • Name - Clear, descriptive name
  • Category - Article type this batch will contain
  • Unit - Default unit of measure (EA, GAL, LB, etc.)
Optional:
  • Description - Additional details
  • ATA Code - Aircraft system code
  • Brand - Specific manufacturer
  • Is Hazardous - Flag for dangerous goods
  • Zone - Storage location
  • Min Quantity - Restock alert threshold
3

Save Batch

Click “Crear” to save the batch. Articles can now be added to this batch.
Organize batches by ATA code (aircraft system) or function to make finding and managing related items easier.

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Adding Articles to Inventory

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Importing Articles

For bulk imports:
1

Navigate to Import

Go to Almacén > Cargar Inventario
2

Prepare Import File

Create a file with article data including:
  • Part numbers
  • Serial numbers (for components)
  • Quantities
  • Conditions
  • Other required fields
3

Upload and Validate

Upload the file and review validation results before confirming the import.

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Manual Article Entry

For individual articles:
1

Navigate to Article Entry

Go to Almacén > Ingresar Inventario
2

Select Article Type

Choose the type of article you’re adding:
  • Component
  • Consumable
  • Tool
  • Part
3

Enter Article Details

Fill in the required information based on article type:
  • Part Number
  • Alternate Part Numbers (optional)
  • Serial Number (required)
  • Condition
  • Manufacturer
  • Time data (TSN, TSO, CSN, CSO)
  • Calendar dates (fabrication, expiration)
  • Zone
  • Certificates (8130, vendor, manufacturer)
4

Upload Certificates and Images

Attach supporting documentation:
  • FAA Form 8130 (airworthiness certificate)
  • Vendor certificate
  • Manufacturer certificate
  • Article photos
Certificates are required for aviation parts and ensure traceability and airworthiness compliance.
5

Save Article

Click “Guardar” to add the article to inventory.

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Managing Article Conditions

Article condition tracking is critical for aviation safety:

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Available Conditions

Component is airworthy and ready for installation.Use when:
  • New component from manufacturer
  • Component repaired and certified
  • Component inspected and approved
Brand new component, never installed.Use when:
  • Direct from manufacturer
  • Sealed original packaging
  • No prior service time
Component has been in service but is still serviceable.Use when:
  • Removed for upgrade, not maintenance
  • Within life limits
  • Inspected and found serviceable
Component has been repaired and certified airworthy.Use when:
  • Returned from repair facility
  • Repair certificate issued
  • Meets all airworthiness standards
Component removed and found unserviceable.Use when:
  • Failed inspection
  • Beyond economic repair
  • Awaiting scrap/disposal authorization
Component removed and held pending investigation.Use when:
  • Part of incident investigation
  • Pending warranty claim
  • Awaiting manufacturer analysis
Component removed and officially taken off books.Use when:
  • Component scrapped
  • Disposed per regulations
  • Removed from inventory records
Only authorized personnel should change article conditions, especially when marking items as serviceable. Proper documentation must support all condition changes.

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Quantity Management

For consumables and parts tracked by quantity:

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Adjusting Quantities

1

Navigate to Quantity Management

Go to Almacén > Gestión de Cantidades
2

Select Article

Find the article you need to adjust.
3

Make Adjustment

Enter:
  • Adjustment type (increase or decrease)
  • Quantity change
  • Reason for adjustment
  • Reference documentation
4

Save Adjustment

The system updates the quantity and logs the change with user, timestamp, and reason.

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Restock Alerts

The system automatically tracks items below minimum quantity:
  • Dashboard Alerts - Show in warehouse dashboard
  • Low Stock List - Available in restock report
  • Automatic Notifications - Can be configured for key personnel
Set min_quantity values based on usage patterns and lead times to avoid stockouts of critical items.

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Expiration Date Tracking

Components and consumables can have expiration or calendar limits:

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Calendar Life Tracking

  • Expiration Date - When item expires
  • Fabrication Date - When item was manufactured
  • Calendar Interval - Shelf life duration

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Expiration Alerts

The inventory system automatically:
  • Sorts expired items to top of list
  • Highlights items near expiration
  • Includes in dashboard warnings
  • Prevents installation of expired items
Expired components and consumables must not be installed on aircraft. Follow your company’s procedures for handling expired items.

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Tool Management

Tools require special tracking for calibration and checkout:

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Calibration Tracking

1

Set Calibration Schedule

When adding a tool:
  • Enter next calibration date
  • Set calibration interval
2

Monitor Calibration Status

System tracks:
  • Tools due for calibration
  • Expired calibrations
  • Calibration history
3

Update After Calibration

When tool is calibrated:
  • Update next calibration date
  • Attach calibration certificate
  • Reset calibration status

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Tool Checkout System

Tools can be checked out to technicians:
1

Navigate to Tool Boxes

Go to Almacén > Caja de Herramientas
2

Create Tool Box

Assign a set of tools to an employee:
  • Tool box name
  • Assigned employee
  • List of tools
  • Delivery date and person
3

Track Tool Status

System monitors:
  • Which tools are checked out
  • Who has each tool
  • Overdue tool returns
  • Tool calibration status while checked out
Tools requiring calibration cannot be checked out if their calibration has expired.

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Dispatch and Requisitions

Inventory integrates with dispatch and requisition systems:

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Processing Dispatch Requests

1

View Pending Dispatches

Go to Almacén > Solicitudes > Despachos
2

Review Request

Check:
  • Requested articles and quantities
  • Destination (work order or aircraft)
  • Requester and authorization
3

Pick Articles

Select specific articles from inventory to fulfill the request.
4

Complete Dispatch

  • Update article locations
  • Reduce inventory quantities
  • Mark dispatch as complete
  • Generate dispatch documentation

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Inventory Reports and Exports

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Available Reports

PDF Export

Detailed inventory report with all article information formatted for printing

Excel Export

Spreadsheet format for analysis, includes all columns and filterable data

Stock Status

Current stock levels, low stock alerts, and expiration warnings

Movement History

Incoming, outgoing, and adjustment history for audit trail

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Generating Reports

1

Select Category

Choose which inventory category to report on (cannot export “All” category).
2

Apply Filters

Set any desired filters:
  • Condition (for components)
  • Search terms
  • Date ranges
3

Choose Format

Click the PDF or Excel icon to generate the report.
4

Download Report

Report generates and downloads automatically with current date in filename.
Use Excel exports for detailed analysis and filtering. Use PDF exports for official documentation and archival.

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Warehouse Dashboard Integration

The warehouse dashboard provides real-time inventory insights:
  • Stored Count - Total articles in inventory
  • Dispatch Count - Pending dispatch requests
  • Restock Count - Items below minimum quantity
  • Tool Calibration - Tools due or overdue for calibration
  • Expired Tools - Tools with expired calibrations
  • Articles Out of Stock - Zero quantity items
Access the warehouse dashboard from /{company-slug}/dashboard when logged in with a warehouse role.

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Best Practices

  • Double-check part numbers before saving
  • Always enter serial numbers for serialized items
  • Attach certificates for aviation parts
  • Use consistent condition classifications
  • Verify quantities before dispatching
  • Use logical batch groupings
  • Assign clear zone designations
  • Maintain consistent ATA code usage
  • Keep similar items together
  • Regular physical inventory audits
  • Review expiration dates monthly
  • Update calibration schedules promptly
  • Investigate quantity discrepancies immediately
  • Archive old certificates and documentation
  • Clean up obsolete batches
  • Maintain traceability for all parts
  • Keep certificates current and accessible
  • Follow hazmat handling procedures
  • Document all condition changes
  • Regular audits of serialized components

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Troubleshooting

Solution:
  • Clear all filters
  • Try alternate part number
  • Search by serial number
  • Check if article is in different category
  • Verify article was actually saved
Possible causes:
  • Pending dispatch not completed
  • Recent adjustment not saved
  • Multiple users editing simultaneously
Solution: Review recent transactions and adjust if needed with proper documentation.
Possible causes:
  • “All” category selected (not supported)
  • Too many records (timeout)
  • Network issues
Solution: Select specific category and apply filters to reduce data size.

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Next Steps

Requisitions

Create requisitions to restock inventory

Work Orders

Use inventory for maintenance work

Dashboard Overview

Monitor inventory metrics

Warehouse Reports

Advanced reporting and analytics

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