Production Scheduling

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Overview

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Production Schedule

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Viewing the Schedule

• Main Navigation → Schedule
• Set production start and end dates to define the overall timeline
• Adjust zoom levels (week, 1, 2, 3) to view different time granularities

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Schedule Modes

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Preview Mode

• Create multiple schedule versions for comparison
• Modify task assignments and timelines
• Apply schedule versions to production when ready

// Schedule mode options
const modeOptions = [
  { label: 'Preview', value: 'prev' },
  { label: 'Real', value: 'real' }
]

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Real Mode

• Display real start dates from task data
• Show completion dates for finished tasks
• Track current progress against planned schedules
• Read-only view (cannot edit in this mode)

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Schedule Versions

1. Create New Version
   • Click the calendar plus icon
   • Name your version (e.g., “Optimistic Timeline”, “With Buffer”)
   • Set initial dates and assignments
2. Lock Versions
   • Lock approved versions to prevent accidental changes
   • Locked versions remain viewable but not editable
3. Apply to Production
   • Select a version in preview mode
   • Click “Apply to Production”
   • Confirm to update all task assignments and dates

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Task Type Organization

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For Feature Films

• Asset Tasks: Organized by asset type (Character, Props, Environment)
• Shot Tasks: Organized by sequence
• Expandable hierarchy shows individual entities

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For TV Shows

• Episode-based: Schedule tasks within episodes
• Multi-line Support: View multiple assignments per task
• Additional sequence-level organization

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Assigning Tasks

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Bulk Assignment

1. Select Task Type
   • Click on a task type row or use the side panel
   • Choose which task type to assign
2. Drag Entities
   • Drag asset types or sequences from the side panel
   • Drop onto the schedule timeline
   • Set start and end dates
3. Assign Team Members
   • Select team members from the filtered list
   • Department filtering ensures appropriate assignments
   • Set forced daily quotas if needed
4. Configure Assignment
   // Assignment parameters
   {
     startDate: '2024-01-15',
     endDate: '2024-02-28',
     assignees: ['person-id-1', 'person-id-2'],
     forcedDailyQuota: 0.5, // Optional
     unassign: false // Force unassign others
   }
   

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Individual Task Editing

1. Click on a task bar in the expanded view
2. Modify in the side panel:
   • Start date
   • Estimation (in man-days)
   • Assigned team members
3. End date automatically calculated from estimation

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Estimation and Duration

• Estimation: Set in man-days per task
• Auto-calculation: End dates calculated based on:
  • Start date
  • Estimation in man-days
  • Business days (excludes weekends)
  • Personal days off

// Estimated daily quota calculation
const estimatedDailyQuota = 
  nbEntities / nbBusinessDays / nbAssignees

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Schedule Export

• Click the Export button
• Generates CSV with:
  • Task types and entities
  • Start and end dates
  • Assigned team members
  • Duration and milestones

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Team Schedule

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Features

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Filter by Person

• View all tasks assigned to specific team members
• See individual workload and timeline
• Identify scheduling conflicts and gaps

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Filter by Department & Studio

• Department: View tasks for specific departments (e.g., Modeling, Animation)
• Studio: Filter by studio location for distributed teams
• Production: Filter tasks from specific productions

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Unassigned Tasks Panel

1. View Unassigned Work
   • Click “Unassigned Tasks” button
   • See all tasks without assignees
   • Filter by production and task type
2. Drag-and-Drop Assignment
   • Drag tasks from the unassigned panel
   • Drop onto a person’s timeline
   • Automatically assigns and sets dates
3. Load More
   • Paginated loading for large task lists
   • Shows total count of unassigned tasks

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Expanding Person Timelines

• Tasks sorted by start date, production, and name
• Shows full entity path and task type
• Color-coded by task type
• Editable start/end dates and estimation

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Days Off Integration

• Automatically adjusts task end dates
• Avoids scheduling on weekends
• Accounts for holidays and personal time off
• Accurate workload calculation

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Best Practices

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Planning Workflow

1. Set Production Dates
   • Define overall start and end dates
   • Account for holidays and studio closures
2. Create Schedule Version
   • Work in preview mode initially
   • Create named versions for different scenarios
3. Assign Task Types
   • Start with high-level task type scheduling
   • Set realistic durations based on team capacity
4. Distribute Workload
   • Use team schedule to balance assignments
   • Check for overallocation
   • Ensure even distribution across team members
5. Review and Adjust
   • Compare actual vs. planned progress
   • Update estimations based on velocity
   • Adjust future schedules accordingly
6. Apply to Production
   • Lock approved schedule version
   • Apply to update all task assignments

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Avoiding Common Issues

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Tracking Progress

• Regularly switch to Real mode to compare planned vs. actual
• Use timesheet data to validate estimations
• Adjust remaining work based on actual velocity
• Update schedule versions as the production evolves

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Keyboard Shortcuts

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Integration with Other Features

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Quotas

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Timesheets

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Budget

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Technical Details

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Data Model

{
  task_type_id: 'uuid',
  object_id: 'asset-type-id or sequence-id',
  start_date: '2024-01-15',
  end_date: '2024-02-28',
  for_entity: 'Asset' | 'Shot',
  // Loaded dynamically when expanded
  children: [...tasks]
}

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Schedule Versioning

• Reference version uses production’s default task dates
• Custom versions store separate schedule_version_task records
• Applying a version copies dates back to main tasks

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Business Day Calculation

• Skips weekends (Saturday/Sunday)
• Excludes organization-wide days off
• Accounts for personal days off when set
• Ensures accurate duration estimates

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Related Resources