Task Status

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Overview

Task statuses represent the current state of work on a task. They form the backbone of your approval workflow, tracking progress from initial assignment through to final approval.

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Default Task Statuses

Kitsu provides standard task statuses out of the box:

• TODO: Work not yet started (default status)
• Work In Progress (WIP): Artist is actively working
• Waiting For Approval: Work submitted for review
• Retake: Changes requested
• Done: Work approved and complete

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Creating Custom Statuses

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Adding a New Status

1. Navigate to Settings > Task Status
2. Click New task status
3. Configure the following:

Basic Information

• Name: Full status name (e.g., “Waiting For Client”)
• Short Name: Abbreviated version (e.g., “WFC”) shown in compact views
• Description: Optional details about when to use this status
• Color: Visual identifier for quick recognition

Status Behavior

• For Concept: Whether this status applies to concept art tasks
• Is Default: Set as the initial status for new tasks
• Is WIP: Mark as an in-progress state
• Is Done: Mark as a completed/approved state
• Is Retake: Indicates work that needs revision
• Is Feedback Request: Status used when requesting review

Permissions

• Is Artist Allowed: Artists can set tasks to this status
• Is Client Allowed: Clients can use this status for approvals

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Status Priority

Task statuses have a priority order that determines:

• Display order in status dropdowns
• Grouping in production views
• Default sorting in task lists

Reorder statuses by dragging them in the status list.

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Status Workflows

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Artist Workflow

Typical artist progression:

1. Start work: Change status from TODO to WIP
2. Submit for review: Set to “Waiting For Approval”
3. Receive feedback: Supervisor sets to either “Done” or “Retake”
4. Address retakes: Artist returns to WIP and resubmits

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Supervisor Workflow

Supervisors and managers can:

• View all tasks regardless of status
• Change status during reviews
• Add comments when changing status
• Track retake counts automatically

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Client Workflow

For client-allowed statuses:

• Clients can approve or request changes
• Limited to specific statuses (configured per status)
• Can add review comments
• Automatic notifications to the team

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Status Permissions

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Artist Permissions

When Is Artist Allowed is enabled:

• Artists can set their own tasks to this status
• Appears in artist status dropdown
• Used for self-service status updates

Typically enabled for:

• WIP
• Waiting For Approval

Typically disabled for:

• Retake (supervisor-only)
• Done (approval-only)

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Client Permissions

When Is Client Allowed is enabled:

• Clients see this status in their review interface
• Used for approval workflows
• Typically limited to approval/rejection statuses

Common client-allowed statuses:

• Approved
• Changes Requested
• Waiting For Revision

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Status Types

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Completion States

Is Done

• Marks task as complete
• Updates task end dates
• Triggers downstream task notifications
• Affects production statistics

Is WIP

• Indicates active work
• Sets real start date if not already set
• Shows in “in progress” filters
• Affects resource allocation views

Is Retake

• Increments retake counter
• Tracks revision iterations
• Affects quality metrics
• Used in retake reports

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Review States

Is Feedback Request

• Triggers review notifications
• Moves task to supervisor queue
• Updates last comment date
• Enables approval workflows

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Managing Task Statuses

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Editing Statuses

To modify a status:

1. Click on the status in the library
2. Update fields as needed
3. Click Confirm

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Archiving Statuses

To archive a status:

1. Ensure no active tasks use this status
2. Click delete on the status row
3. Confirm archival

Archived statuses:

• Don’t appear in status dropdowns
• Are preserved on existing tasks
• Can be viewed in the Archived tab

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Status for Concepts

Some studios use separate statuses for concept art:

• Enable For Concept on relevant statuses
• Concept tasks use these exclusive statuses
• Allows different approval workflows for concept vs production

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Status Indicators

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Visual Representation

In Kitsu interfaces, task status appears as:

• Colored badges in list views
• Status columns in production tables
• Color-coded cells in task grids
• Progress indicators in dashboards

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Status Filtering

Filter tasks by status:

• In task type views
• On production boards
• In personal todo lists
• In quota reports

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Automation and Integration

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Status Change Triggers

When a task status changes:

• Comments are automatically created
• Assignees receive notifications
• Time tracking updates (if enabled)
• Production statistics refresh
• Downstream tasks may be affected

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API Integration

Task status changes can be:

• Automated via API
• Triggered from DCC tools
• Integrated with render farms
• Synced with external systems

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Best Practices

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Related Resources