Task Assignments

​

Overview

​

Assigning Tasks

​

Single Task Assignment

1. Open a task by clicking on its status cell
2. In the task sidebar, locate the Assignees section
3. Click the + button or assignee avatar area
4. Select one or more people from the dropdown
5. Assigned users receive notifications immediately

1. Click on a task cell in the production view
2. The task info panel appears on the right
3. Add assignees in the Assignees field

​

Bulk Assignment

1. Select tasks:
   • Click task cells while holding Ctrl/Cmd for individual selection
   • Click and drag to select a range
   • Use Shift+Click to select all tasks between two points
2. Assign to team member:
   • Right-click on selected tasks
   • Choose Assign to from the context menu
   • Select the person
   • All selected tasks are assigned at once

​

Multiple Assignees

• Share work between team members
• Involve leads or supervisors for oversight
• Enable collaborative workflows
• All assignees receive notifications and can comment

​

Unassigning Tasks

​

Remove Individual Assignees

1. Open the task
2. Hover over the assignee avatar
3. Click the X or unassign option
4. Confirm removal

1. Select the task row
2. In the assignees cell, click the avatar
3. Choose Unassign from the menu

​

Bulk Unassignment

1. Select multiple tasks
2. Right-click and choose Unassign
3. All selected tasks have assignees removed

​

Assignment Workflows

​

By Department

1. Filter tasks by department
2. Select all tasks in a department’s task type
3. Assign to department team members
4. Department supervisors can view and manage their team’s tasks

​

By Task Type

1. Navigate to a task type view (e.g., Animation tasks)
2. Sort by priority or due date
3. Assign based on:
   • Artist availability
   • Skill specialization
   • Current workload
   • Sequence/episode assignments

​

Assignment Templates

1. Create tasks with task types
2. Assign standard team members to each type
3. Use bulk create and assign for new entities
4. Adjust individual assignments as needed

​

Viewing Assignments

​

Artist View

• My Tasks: All tasks assigned to them
• Filtered by status (TODO, WIP, etc.)
• Sorted by priority and due date
• Color-coded by task type

• Main navigation > Tasks
• User menu > My Tasks

• Tasks are assigned to them
• Task status changes
• Comments are added
• Due dates approach
• Retakes are requested

​

Supervisor View

• All tasks in their department
• Assignee distribution
• Workload balance across the team
• Unassigned tasks

• By person
• By task status
• By entity type
• By due date

• Assignee avatars appear in task cells
• Toggle Show Assignations to display/hide
• Color coding indicates assignment status
• Empty cells show unassigned tasks

​

Manager View

• All assignments across all departments
• Resource allocation reports
• Workload distribution charts
• Assignment history and changes

​

Assignment Indicators

​

Visual Elements

• Single assignee: One avatar in task cell
• Multiple assignees: Stacked avatars (up to 3 shown)
• Unassigned: Empty or placeholder indicator
• Overflow: “+N” indicator for many assignees

• Active: Task in WIP status with assignee
• Pending: Task in TODO status
• Blocked: Waiting on dependencies
• Unassigned: No team member assigned

​

Assignment Metadata

• Assigned date and time
• Who made the assignment
• Assignment duration
• Time spent (if timelog enabled)

​

Assignment Permissions

​

Who Can Assign

• Can assign any task to anyone
• Full control over all assignments
• Can reassign between departments

• Can assign tasks in their department
• Restricted by department permissions
• Can assign to team members in their department

• Cannot assign tasks to others
• Can request assignments (if enabled)
• Can subscribe to tasks for notifications

​

Department Restrictions

• Only department supervisors can assign those tasks
• Managers can override department restrictions
• Cross-department assignments require manager approval

​

Workload Management

​

Balancing Assignments

1. Navigate to Team > Workload
2. View tasks per person
3. Review estimation totals
4. Check due date distribution

1. Identify overloaded team members
2. Select tasks to reassign
3. Move to available team members
4. Update priorities and due dates

​

Estimation Integration

• Workload calculated in person-days
• Automatic capacity planning
• Overallocation warnings
• Schedule conflict detection

​

Assignment Reports

​

Available Reports

• Tasks per person
• Breakdown by task type
• Status distribution
• Department allocation

• Estimated hours per person
• Time logged vs estimated
• Completion rates
• Upcoming deadlines

• Tasks without assignees
• Grouped by task type
• Sorted by priority
• Due date visibility

​

Task Subscriptions

• Click the bell icon on task detail page
• Receive notifications without being assigned
• Useful for leads, coordinators, or stakeholders
• Unsubscribe anytime

• They create a task
• They comment on a task
• They’re mentioned in a comment
• They upload a preview

​

Best Practices

​

Automation and API

​

Assignment via API

# Example: Assign tasks via API
gazu.task.assign_task(task_id, person_id)

# Bulk assignment
for task in tasks:
    gazu.task.assign_task(task['id'], person_id)

​

Integration Patterns

• Auto-assign based on entity metadata
• Round-robin assignment for load balancing
• Skill-based automatic matching
• Department-based auto-assignment

​

Related Resources